The SHARP Dropbox Connector is an application designed to integrate SHARP multifunction machines with the Dropbox online storage service. This guide outlines the functions, requirements, and operational procedures for using this connector.
Function Description
The primary function of the Dropbox Connector is to enable seamless interaction between a SHARP multifunction machine and a user's Dropbox account. This integration allows for two main capabilities:
- Uploading Scanned Data: Users can scan documents directly from the multifunction machine and upload them to a specified folder within their Dropbox account. This facilitates digital archiving and sharing of physical documents.
- Printing Files from Dropbox: Files stored in a user's Dropbox account can be accessed and printed directly from the multifunction machine's operation panel. This eliminates the need to transfer files to a computer before printing, streamlining workflows.
The connector supports various file types for printing, including xlsx, docx, and pptx files, provided the Direct Print Expansion Kit is installed.
Important Technical Specifications
To ensure proper functioning of the Dropbox Connector, several basic and system requirements must be met:
Multifunction Machine Requirements:
- Sharp OSA (MX-AMX2): This is a required component for the Dropbox Connector application to be installed and run on the multifunction machine.
- Port Control: Specific network ports must be enabled:
- Server Port: HTTP for Sharp OSA (Extended Platform).
- Client Port: HTTPS.
- Direct Print Expansion Kit: Required for printing specific file formats such as xlsx, docx, and pptx.
- Other Network Settings: Necessary network configurations like IP Address, Subnet Mask, Default Gateway, DNS server, and Proxy Server may need to be adjusted.
Scan/Upload Data Specifications:
- Maximum Data Size: Scanned data can be uploaded up to the size set in "Maximum Size of Data Attachments (FTP/Desktop/Network Folder)" within the System Settings (Administrator).
- Maximum Pages per File: Up to 9999 sheets (pages) per file can be uploaded.
- File Name: The initial value for the scan data file name can be set, with an option to include the date and time.
- Folder Name: Users can specify the Dropbox folder where scanned files will be stored.
- Duplex Setup: Supports 2-sided scanning.
- Image Orientation: Allows setting the orientation of the image when reading a file.
- Colour Mode: Auto, allowing the machine to determine the color mode.
- Resolution: Default is 200 dpi, but can be specified by the user.
- File Format: Default is PDF, but can be set to other supported formats.
- Original: Auto, for automatic original detection.
- Exposure: Auto, for automatic density adjustment.
- Job Build: Can be set to Off or On.
- Blank Page Skip: Can be set to Off or On.
- Preview: A preview of scanned data can be displayed before scanning.
Print Data Specifications:
- Simultaneous Printing: Up to 10 files can be printed simultaneously.
- Print Job Reservation: Up to 16 print jobs can be reserved.
- Number of Copies: 1 to 9999 copies can be set for a single file. For multiple files, only the number of copies can be changed.
- 2-Sided Print: Off by default, but can be specified for 2-sided printing.
- N-Up Printing: Off by default, but can be specified for N-Up printing.
- Staple Sort: Off by default. Requires installation of an inner finisher, a finisher, or a saddle finisher.
- Sort/Group: Off by default, but sorting and groups for output can be set.
- Punch: Off by default. Requires installation of a punch module in addition to an inner finisher, a finisher, or a saddle finisher.
- Print What: "Selected Sheet" by default. Only displayed when printing an Excel file, allowing selection of one sheet or the entire workbook. May require the Direct Print Expansion Kit.
- B/W Print: Off by default, but can be set to print in black and white.
Usage Features
The Dropbox Connector is designed for ease of use, integrating directly with the multifunction machine's operation panel.
Initial Setup and Installation:
- The Dropbox Connector application must be installed on the multifunction machine by a dealer or authorized service representative.
- Initial value settings for the connector, such as default file names and date inclusion, can be configured via the "Setting (Administrator)" menu under "System Settings" → "Sharp OSA Settings" → "Embedded Application Settings".
- These initial value settings can be exported from one machine and imported to another, facilitating consistent configurations across multiple devices.
Accessing the Connector:
- The Dropbox Connector is accessed by tapping its icon on the Home screen of the multifunction machine. If the icon is not visible, it can be registered through the Home Screen Settings in the machine's System Settings.
- Upon initial access, a login screen appears, requiring the user's Dropbox e-mail address and password.
Scanning and Uploading Documents:
- Set Original: Place the original document(s) in the machine.
- Select Scan Function: Tap the "Scan a document" tab on the Dropbox Connector screen.
- Specify Folder: Tap "Folder Name" to select the desired Dropbox folder for saving the scanned file.
- Configure Scan Settings: Adjust settings such as file name, duplex setup, image orientation, color mode, resolution, file format, original type, exposure, job build, and blank page skip. A preview function is available.
- Start Scan: Tap the "[Start]" key to begin scanning and uploading the document.
Printing Documents from Dropbox:
- Select Print Function: After logging in, switch to the "Print" tab on the Dropbox Connector screen.
- Browse Files: Navigate through folders to locate the desired file(s) to print. The files within the selected folder are displayed.
- Select Files: Tap the file(s) you wish to print. Up to 10 files can be selected for simultaneous printing.
- Configure Print Settings: Adjust print settings such as the number of copies, 2-sided print, N-Up printing, staple sort, sort/group, punch, print what (for Excel files), and black and white printing. Note that some settings require specific hardware options.
- Start Print: Tap the "[Start]" key to initiate the printing process.
User Logout:
- After completing tasks, users can log out by tapping the logout icon, which returns the screen to the login interface.
Maintenance Features
While the guide does not explicitly detail maintenance features for the connector itself, it provides information relevant to ensuring its continuous operation and addressing potential issues:
- Software Updates: The guide implies that the application may undergo product improvements and modifications, suggesting that software updates for the connector might be released. Users are advised to contact their dealer or service representative for installation of the Dropbox Connector application, which would include any necessary updates.
- Troubleshooting and Support: In case of defects or problems, users are directed to contact their dealer or nearest authorized service representative. This indicates a support structure for resolving issues with the connector.
- Network Stability: The guide cautions that the continuity or connection stability of the Dropbox Connector function is not guaranteed, and processing may take longer or be interrupted in some network environments. This highlights the importance of a stable network connection for reliable operation.
- Quality Control: SHARP states that the product has undergone strict quality control and inspection procedures, aiming to minimize defects.
- Copyright and Information Updates: The guide mentions that all information is subject to change without notice, implying that users should refer to the latest documentation or contact support for the most current information regarding the connector.
Important Cautions
The guide includes several important cautions for users:
- Print Quality: Print results using the Dropbox Connector may not have the same quality as those from other print methods (e.g., printer driver). Certain file contents may also cause incorrect printing or prevent it entirely.
- Regional Availability: Some or all Dropbox Connector functions may not be available in all countries or regions.
- Network Environment: The function may not be usable in all network environments, and even when usable, processing times may be longer or interrupted.
- No Guarantees: SHARP does not extend guarantees regarding the continuity or connection stability of the Dropbox Connector function and disclaims responsibility for damages or losses arising from its use, except as provided by law.
Overall, the SHARP Dropbox Connector provides a robust solution for integrating SHARP multifunction devices with Dropbox, enhancing document management and printing capabilities directly from the device.
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