•
Select [Require password when creating additional folders].
•
Select [Prompt for password when scanning to private folder].
• Deselect [Allow access to job log data].
Passcodes for Scan-to-Mailbox mailboxes should be selected to be as random as possible and should be changed on a
regular basis, consistent with applicable internal policies and procedures. Xerox recommends that the minimum length of a
password assigned to a private Scan to Mailbox folder be 8 alphanumeric characters.
bb). To enable the Print from USB feature from the Web UI follow the instructions on page 114 of the SAG.
cc). To enable the Print from Mailbox feature from the Web UI follow the instructions on page 6 of the User Guide Supplement.
dd). In the evaluated configuration Embedded Fax Secure Receive option should be enabled
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, the fax forwarding on receive
feature should be enabled. The Local Polling option and embedded fax mailboxes should not be set up or used at any time.
• To enable Secure Receive from the Local UI follow these instructions:
Either:
• Touch Secure Receive Settings on the Incoming Fax Defaults screen.
• Touch the [Enable] button under Secure Receive. Do not select the [Enable] button under Guest Access.
• To change the passcode touch the code field and then use the keypad to enter a new 4-digit secure receive
passcode number
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.
• Touch the [Save] button to save the option selected and the passcode entered.
Or
• Touch Device Settings on the Tools Pathway and then Fax Secure Receive Enablement.
• Enter the current secure receive passcode number in the text box and select the [Enter] button.
• Touch the [Enable] button on the Fax Secure Receive screen.
• Touch the [Save] button to save the option selected.
The System Administrator should ensure that the secure receive passcode, which is fixed at 4-digits, is changed every
three days.
• To enable Fax Forwarding on Receive and establish up to five fax forward rules from the WebUI follow the instructions
for Fax Forwarding starting on page 146 of the SAG.
• The evaluation assumes that after normal business hours Fax Forwarding on Receive is enabled and secure receive is
disabled.
• The Mailbox and Polling Policy should be set to delete received faxes when they are printed. To set the Mailbox and
Polling Policy follow the instructions under “Defining Mailbox and Polling Policies” on page 148 of the SAG. Makes sure
the ‘Delete on Print’ option is selected.
ee). For best security print jobs (other than LANFax jobs) submitted to the device from a client or from the Web UI should be
submitted as a secure print job. Once a secure print job has been submitted the authenticated user can release the job for
printing at the Local UI following the directions starting on page 68 of the User Guide.
ff). In the evaluated configuration the Secure Print security function should be set to require the User ID for identification
purposes to release a secure print job. The Secure Print security function can be accessed and configured by following the
instructions on page 109 of the SAG.
gg). Before upgrading software on the device via the Manual/Automatic Customer Software Upgrade, please check for the latest
certified software versions. Otherwise, the machine may not remain in its certified configuration.
hh). In the evaluated configuration, customer software upgrades via the network are not allowed.
ii). In the evaluated configuration the domain filtering option for E-mail was set to limit the domains to which Scan to E-mail
jobs can be sent. To enable the domain filtering option perform the following from the WebUI:
• Select the Properties tab.
• Select the following entries from the Properties 'Content menu’:
• Services Email Setup. Select the Security tab
• Select the [Edit] button under “Network Policies”.
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This will apply to any received fax, including faxes that are remotely polled to the device from another remote fax machine or remote device.
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Secure receive passcodes are fixed at 4-digits.
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