Xerox WorkCentre 7220 - User Manual

Xerox
®
WorkCentre
®
7220/7220i/7225/722i
Color Multifunction Printer
2016 Xerox
®
ConnectKey
®
Technology
User Guide

Xerox WorkCentre 7220 Specifications

General

Functions	Print, Copy, Scan, Fax
Print Technology	Laser
Color Output	Color
Copy Resolution	Up to 600 x 600 dpi
Scan Resolution	Up to 600 x 600 dpi
Fax Speed	33.6 Kbps
Standard Paper Capacity	1, 090 sheets
Duplex Printing	Yes
Memory	2 GB
Hard Drive	160 GB
ADF Capacity	50 sheets
Type	All-in-One
Print Speed	20 ppm
Copy Speed	20 cpm
Connectivity	USB 2.0, Ethernet
Network Connectivity	Ethernet
Operating System Compatibility	Windows, Mac, Linux

Summary

Safety

Notices and Safety

Read instructions carefully to ensure safe printer operation. Includes agency evaluation and environmental standards.

General Guidelines

Do not insert objects into openings. Do not remove covers unless instructed. Hazards include frayed power cords, liquid spills, smoke, heat, noise, odors.

Electrical Safety

Instructions for safe use of the power cord, grounding, voltage, and preventing electrical shock.

Power Cord

Use supplied cord, plug into grounded outlet. Avoid frayed cords, unplugging while on, and stepping on cords.

Emergency Turn Off

Instructions to turn off the printer immediately and disconnect the power cord in case of specific hazardous conditions.

Telephone Line Cord

Use only No. 26 American Wire Gauge (AWG) or larger telecommunication line cord to reduce fire risk.

Laser Safety

Printer complies with Class 1 Laser Product standards. Avoid hazardous radiation exposure by following manual procedures.

Operational Safety

Guidelines for printer location and operation, including surface, ventilation, environment, and avoiding moving parts.

Printer Location

Place printer on a level, solid surface. Ensure adequate space, dust-free area, and avoid extreme environments or heat sources.

Operational Guidelines

Do not remove trays during printing. Keep body parts away from rollers. Do not remove protective covers.

Printer Supplies

Use designed supplies. Follow warnings, store safely, keep away from children, and never burn supplies.

Ozone Release

Printer produces ozone during normal operation. Install in a well-ventilated room.

Maintenance Safety

Only perform maintenance described in the documentation. Do not use aerosol cleaners. Do not burn consumables.

Printer Symbols

Description and meaning of various safety symbols used on the printer and in the manual.

Environmental, Health, and Safety Contact Information

Contact information for Environment, Health, and Safety questions regarding the printer and supplies.

Features

Parts of the Printer

Identifies and describes the various physical components of the printer, including views and specific parts.

Left Front View

Diagram and labels for the left front view of the printer, showing key components and their locations.

Right Rear View

Diagram and labels for the right rear view of the printer, detailing ports, switches, and doors.

Telephone and Fax Connection

Illustrates the connection points for telephone lines used for fax functionality.

Internal Components

Diagram showing the internal components of the printer, including toner, fuser, and drum cartridges.

Document Feeder

Description and illustration of the document feeder, including its parts and operation for scanning.

Control Panel

Overview of the control panel, its functions, touch screen, buttons, and connection to USB drives.

Integrated Office Finisher

Details the integrated office finisher, including its parts like staple cartridge and center tray.

Office Finisher LX

Description of the Office Finisher LX, showing its components and attachment options.

Wireless Network Adapter

Explanation of the wireless network adapter's function for connecting to a wireless LAN.

Information Pages

How to print printable sets of information pages stored on the printer's hard drive.

Printing the Configuration Report

Procedure to print the printer's configuration report from the control panel.

Administration Features

Covers accessing the printer, authentication, authorization, accounting, and logging in as administrator.

Accessing the Printer

How system administrators set access rights, authentication, and accounting for printer features.

Authentication

Process of confirming identity using user name, password, or ID card to access printer features.

Authorization

Specifying features users are allowed to access, including restrictions by time or feature type.

Accounting

Monitors print, copy, scan, and fax impressions. Requires user accounts and administrator setup.

Logging In

Process of identifying oneself to the printer for authentication, either at the control panel or via web services.

Logging In at the Control Panel

Steps to log in to the printer using the control panel, including selecting domain and entering credentials.

Logging In to Xerox CentreWare Internet Services

Procedure to log in to the printer's web interface using a web browser and the printer's IP address.

Administrator Password

Information about the administrator password required for accessing locked settings in CentreWare IS or control panel.

Xerox CentreWare Internet Services

Overview of the embedded web server software for printer administration and configuration.

Finding the IP Address of the Printer

Methods to view the printer's IP address on the control panel or by printing the Configuration Report.

Automatic Data Collection

Printer automatically collects and transmits data for support, service, billing, or improvement. Option to turn off.

Billing and Usage Information

Information on viewing billing and usage data, including impression counts, on the Billing Information screen.

Xerox ConnectKey Apps

Details about Xerox ConnectKey Apps that extend device capabilities, such as QR Code, @PrintByXerox, and App Gallery.

More Information

List of resources for installation, documentation, support, sales, and software information.

Welcome Center

Information on obtaining assistance during or after printer installation, including contact numbers and required information.

Locating the Serial Number

How to find the printer's serial number for assistance, located behind door A.

Installation and Setup

Installation and Setup Overview

Overview of initial steps: plugging in, connecting, configuring settings, and installing driver software.

Physically Connecting the Printer to the Network

Instructions for connecting the printer to a network using an Ethernet cable.

Connecting to a Telephone Line

Procedure for connecting the printer to a telephone line for fax functionality.

Turning the Printer On and Off

Detailed steps for safely turning the printer on and off using its two power switches.

Initial Printer Setup

Ensuring the printer is set up before software installation, including features and IP address assignment.

USB Cover

Information on installing the USB cover to prevent user access to the USB port.

Optimizing Printer Performance

Factors affecting performance and procedure for running print calibration to optimize output.

Modifying General Settings

How to change printer settings like language, date, time, measurement units, and display brightness.

Setting Energy Saver Mode

Configuring the time the printer spends idle before entering energy-saving or sleep modes.

Setting the Date and Time at the Control Panel

Procedure to set the printer's date, time, and time zone through the control panel.

Installing the Software

Instructions for installing printer drivers and utilities for various operating systems.

Operating System Requirements

List of supported operating systems for installing the printer software.

Installing Drivers and Utilities for Windows

Step-by-step guide for installing print and scan drivers for Windows.

Installing Drivers and Utilities for Macintosh OS X Version 10.5 and Later

Guide for installing print and scan drivers for Macintosh OS X.

Installing Drivers and Utilities for UNIX and Linux

Instructions for installing Xerox Services for UNIX Systems and printer support packages.

Other Drivers

Information on downloading and using the Xerox Global Print Driver and Mobile Express Driver.

Paper and Media

Supported Paper

Details recommended media, loading guidelines, paper that can damage the printer, storage, and supported types/sizes.

Recommended Media

Information on where to find a list of paper and media recommended for the printer.

Ordering Paper

Instructions on how to order paper, transparencies, or other media from a reseller or online.

General Paper Loading Guidelines

Guidelines for loading paper correctly, including not overfilling trays, adjusting guides, and fanning paper.

Paper That Can Damage Your Printer

List of paper and media types that should not be used to avoid poor output or printer damage.

Paper Storage Guidelines

Recommendations for storing paper in dark, cool, dry locations to maintain optimum print quality.

Supported Paper Types and Weights for 1-Sided Printing

Table listing paper types and weights supported by different trays for 1-sided printing.

Supported Standard Paper Sizes

Table showing standard paper sizes supported by the printer across all trays and Tray 5.

Supported Paper Sizes and Weights for Automatic 2-Sided Printing

Details on paper sizes and weights suitable for automatic 2-sided printing.

Supported Custom Paper Sizes

Specifies the supported custom paper size ranges for Trays 1-4, Tray 5, and Envelope Tray.

Loading Paper

Step-by-step instructions for loading paper into Trays 1-4 and Tray 5.

Loading Paper in Trays 1-4

Detailed instructions for pulling out trays, adjusting guides, and loading paper into Trays 1-4.

Loading Paper in Tray 5

Instructions for loading paper into Tray 5, including extension tray use and guide adjustment.

Setting the Guide Locks in the 500-Sheet Adjustable Trays

Procedure to adjust guide locks in Trays 1-4 for standard or custom paper sizes.

Changing Paper Size, Type, and Color

How to set paper size, type, and color for adjustable or dedicated trays via the control panel.

Changing Paper Size, Type, and Color

Configuring tray settings (Mode, Auto Selection, Priority) via Device Settings > Paper Management.

Printing on Special Paper

Guidelines for printing on special papers like envelopes, labels, glossy cardstock, and transparencies.

Envelopes

Guidelines for printing envelopes, including quality, storage, and print driver selection.

Loading Envelopes in Tray 5

Instructions for loading envelopes into Tray 5, specifying orientation and flap position.

Loading the Envelope Tray

Procedure for loading envelopes into the optional envelope tray, including flap orientation and paper weight.

Labels

Guidelines for printing labels, including using laser-designed labels and proper storage.

Loading Labels in Trays 1-4

Instructions for loading labels into Trays 1-4, specifying orientation and guide settings.

Loading Labels in Tray 5

Instructions for loading labels into Tray 5, including extension tray and guide adjustments.

Glossy Cardstock

Guidelines for printing glossy cardstock, including handling, storage, and print driver selection.

Transparencies

Guidelines for printing transparencies, including handling, loading orientation, and print driver selection.

Printing

Printing Overview

Steps to prepare for printing, including driver installation, paper selection, and sending jobs.

Selecting Printing Options

Explains how to specify printing preferences in Windows and Xerox Features in Macintosh for layout and quality.

Print Driver Help

Accessing help information within the Printing Preferences window via the Help (?) button.

Windows Printing Options

Setting default printing options and selecting options for individual jobs in Windows.

Selecting Default Printing Options for Windows

Specifying common printing options once in Printing Preferences to avoid repeated changes.

Selecting Printing Options for an Individual Job for Windows

Changing Printing Preferences from the application before sending a job for special options.

Selecting Finishing Options for Windows

Selecting finishing options like stapling and output tray in the print driver's Properties window.

Saving a Set of Commonly Used Printing Options for Windows

Defining and saving sets of printing options for future use, making print jobs faster.

Macintosh Printing Options

How to use specific printing options and select finishing options in the Macintosh print driver.

Selecting Printing Options for Macintosh

Changing settings before sending jobs to the printer to use specific printing options.

Selecting Finishing Options for Macintosh

Selecting finishing options like stapling and output tray within the Xerox Features of the print driver.

Saving a Set of Commonly Used Printing Options for Macintosh

Defining and saving sets of printing options as presets for future print jobs.

Managing Jobs

How to manage print jobs at the control panel, including pausing, deleting, and viewing job status.

Managing Jobs at the Control Panel

Viewing active, secure, or completed jobs and performing actions like pause, delete, or print.

Managing Secure and Held Print Jobs

Information on secure print jobs held until released by a passcode and held jobs due to printer conditions.

Managing Jobs in Xerox CentreWare Internet Services

Viewing active jobs and deleting print jobs through the printer's web interface.

Printing Features

Covers features like 2-sided printing, paper options, booklet printing, image options, special pages, scaling, and watermarks.

Printing on Both Sides of the Paper

Details on automatic 2-sided printing, supported paper, and page layout options for duplex printing.

Selecting Paper Options for Printing

Ways to select paper for print jobs: letting the printer choose or selecting a specific tray.

Printing Multiple Pages to a Single Sheet

Printing multiple pages (1, 2, 4, 6, 9, or 16) per sheet of paper for layout efficiency.

Printing Booklets

Creating booklets using 2-sided printing, specifying gutter and creep settings.

Using Image Options

Controlling color production using image options like color correction, color by words, and color adjustments.

Using Special Pages

Adding covers, inserts, and exception pages to printed documents with custom paper and settings.

Printing Cover Pages

Options for printing front, back, or both cover pages using different paper sources.

Printing Insert Pages

Adding blank or pre-printed insert pages before or after specific pages within a document.

Printing Exception Pages

Specifying different paper settings, sizes, or types for specific pages within a print job.

Scaling

Reducing or enlarging images from 25% to 400% of original size using print driver options.

Printing Watermarks

Adding text, picture, or time stamp watermarks to documents, placed in foreground or background.

Printing Mirror Images

Option to print pages as a mirror image, reflecting images left to right when printed.

Creating and Saving Custom Sizes

Procedure to create and save custom paper sizes for use in print jobs on Windows and Macintosh.

Selecting Job Completion Notification for Windows

Enabling notifications on the computer screen when a print job finishes.

Printing Special Job Types

Covers Secure Print, Sample Set, Delay Print, and Saved Job types for managing print jobs.

Secure Print

Allows associating a passcode with a print job, holding it until the passcode is entered at the control panel.

Sending a Secure Print Job

Steps to send a secure print job by selecting the type, entering a passcode, and verifying settings.

Releasing a Secure Print

Procedure to release a secure print job from the printer by entering the assigned passcode.

Deleting a Secure Print

Steps to delete a secure print job from the printer by entering the assigned passcode.

Sample Set

Allows printing a sample copy of a multiple-copy job and holding remaining copies for review.

Sending a Sample Set Print Job

Steps to send a sample set print job, including selecting job type and verifying settings.

Releasing the Remaining Prints After Printing a Sample Set

Procedure to release and print remaining copies after reviewing a sample copy.

Delay Print

Allows delaying a print job for up to 24 hours from the original submission time.

Sending a Delay Print Job

Steps to send a delayed print job by selecting the job type and specifying the desired print time.

Saved Job

Stores public or private jobs in the printer for frequent printing, with optional passcode protection.

Sending a Public Saved Job

Procedure to send a saved job as public, specifying job name and destination folder.

Sending a Private Saved Job

Procedure to send a saved job as private, specifying name, destination, and passcode.

Held Print Jobs

Jobs held or paused for reasons like out of paper or sample job printing.

Releasing Held Print Jobs

Procedure to release held print jobs by checking details and touching Print or Print All.

Print From

Allows printing documents from a printer, network computer, or USB flash drive.

Printing from a USB Flash Drive

Steps to print PDF, TIFF, and XPS files directly from a USB flash drive connected to the printer.

Printing from Saved Jobs

Procedure to print jobs that have been saved to the printer, including private jobs with passcodes.

Printing from Mailbox

Printing files stored in a folder on the printer's hard drive.

Printing from Xerox CentreWare Internet Services

Printing files stored locally or remotely via Xerox CentreWare Internet Services without opening applications.

Copying

Basic Copying

Steps for performing basic copying, including loading originals, entering copy count, and starting the job.

Document Glass

Instructions for using the document glass, including placement, alignment, and size acceptance.

Document Feeder

Details on using the document feeder for faxing originals, including paper weight and size compatibility.

Selecting Copy Settings

Options for configuring copy settings, including basic, image quality, layout, and output format.

Basic Settings

Covers number of copies, color output, image reduction/enlargement, paper tray selection, and collating.

Selecting the Number of Copies

How to enter the desired number of copies using the control panel keypad or touch screen.

Selecting Color or Black and White Copies

Choosing between full color, single color, or black and white copies based on original document content.

Reducing or Enlarging the Image

Adjusting image size from 25% to 400%, proportionally or independently, using preset or manual scaling.

Selecting the Paper Tray

Selecting the paper tray loaded with the desired paper for making copies.

Selecting 2-Sided Copy Options

Options for copying one or both sides of an original document, including rotation for Side 2.

Selecting Collated Copies

Automatically collating multi-page copy jobs to produce ordered sets of copies.

Selecting Uncollated Copies

Printing copies in uncollated order, where all copies of page 1 print first, then page 2, and so on.

Stapling Copies

Selecting stapling options for copies if the printer has a finisher installed.

Image Quality Settings

Adjusting image quality through original type, brightness, sharpness, saturation, contrast, and color effects.

Specifying the Original Type

Specifying the original type (e.g., photo, text, map) to optimize image quality settings.

Adjusting Brightness and Sharpness

Lightening or darkening the image and adjusting its sharpness using sliders.

Adjusting Saturation

Making image colors more vivid or pastel by adjusting the saturation sliders.

Automatically Suppressing Background Variation

Reducing sensitivity to light background variations for thin paper using Auto Suppression.

Adjusting the Contrast

Increasing or reducing contrast between light and dark areas using Auto or Manual Contrast.

Selecting Color Effects

Adjusting copy colors using preset effects like brighter or cooler tones.

Adjusting the Color Balance

Adjusting the balance of printing colors (cyan, magenta, yellow, black) for density and tone levels.

Layout Settings

Settings for original orientation, size, book copying, image shifting, edge erasing, and image inversion.

Specifying the Orientation of the Original

Setting the orientation of the original (portrait, landscape, upright, sideways) for correct scanning.

Specifying the Size of the Original

Defining the original size (Auto Detect, Preset, Custom) to scan the correct area accurately.

Selecting Book Copying

Copying pages from books or bound documents, including options for left/right pages and binding edge erase.

Shifting the Image

Changing the image placement on the copy page, useful for smaller images or centering.

Erasing the Edges of Copies

Specifying the amount to erase from the right, left, top, and bottom edges of copies.

Inverting the Image

Inverting the original image to create a mirror image or a negative image.

Output Format Settings

Settings for creating booklets, including covers, chapter starts, inserts, exception pages, annotations, and page layout.

Creating a Booklet

Printing copies in booklet form, reducing pages per side, and folding/stapling manually or automatically.

Including Covers

Printing first and last pages on different paper, with options for blank or printed covers.

Specifying Chapter Start Pagination

Setting specific pages to start on the front or back of the paper for 2-sided copies.

Adding Inserts

Inserting blank or pre-printed sheets at specific locations within a copy job.

Specifying Exception Pages

Printing exception pages using different paper or settings than the rest of the job.

Adding Annotations

Automatically adding annotations like page numbers and dates to copies.

Adding Transparency Separators

Adding blank sheets of paper between printed transparencies for separation.

Printing Multiple Pages Per Side

Copying a single page multiple times onto one or both sides of paper, proportionally scaled.

Repeating an Image

Making multiple copies of an original image on one or both sides of paper for duplicating small images.

ID Card Copying

Copying both sides of an ID card or small document onto one side of paper.

Copying an ID Card

Detailed steps for copying an ID card, including placing, scanning, and setting features for each side.

Selecting Color or Black and White Copies

Choosing between full color, grayscale, or black and white output for ID card copies.

Reducing or Enlarging the Image

Adjusting the size of the ID card image by percentage, proportionally or independently.

Selecting the Paper Tray

Selecting the paper tray for ID card copies, ensuring the correct paper is loaded.

Specifying the Original Type

Specifying the original type for ID card copies to optimize image quality settings.

Lightening or Darkening ID Card Copies

Adjusting the brightness of ID card copies for the first and second sides independently.

Automatically Suppressing Background Variation

Reducing background variations for ID card copies using Auto Suppression.

Advanced Copying

Features for building complex copy jobs with different settings per segment, sample copies, and saving settings.

Building a Copy Job

Producing complex copy jobs by programming, scanning, and storing multiple segments with different settings.

Printing a Sample Copy

Printing a test copy of a complex job to inspect before printing multiple copies.

Saving Copy Settings

Saving a combination of copy settings for future use and retrieving them later.

Scanning

Basic Scanning

Methods for scanning and storing original documents, including destinations like network servers, email, and USB drives.

Document Feeder

Details on using the document feeder for scanning originals, including paper weight and size compatibility.

Document Glass

Instructions for using the document glass, including placement, alignment, and size acceptance.

Scanning to a Folder

Simplest scanning method: storing files in folders on the internal hard drive for retrieval.

Scanning to the Public Folder

Storing scanned images in a public folder without a password for all users to view.

Scanning to a Private Folder

Scanning to private folders created by the system administrator, which may require a password.

Creating a Private Folder

Steps to create a private folder with a password using Xerox CentreWare Internet Services.

Retrieving Scan Files

Using Xerox CentreWare Internet Services to copy scanned files from the printer to your computer.

Scanning to Network File Repositories

Sending scanned images to a file repository on a network server, configured by the system administrator.

Scanning to a Predefined Network File Repository

Scanning an image and sending it to a predefined network file repository using a template.

Adding a Scan Destination

Procedure to add custom scan destinations to templates via Xerox CentreWare Internet Services.

Scanning to Your Home Directory

Using the Scan to Home feature to scan images directly to your user's home directory.

Setting Scan Options

Changing basic and advanced scan settings, including 1/2-sided scanning, orientation, file format, and image quality.

Changing the Basic Scan Settings

Adjusting basic scan settings like 1-sided/2-sided scanning and original image orientation.

Selecting Advanced Settings

Controlling image options, enhancements, and scan resolution (e.g., output color, original type, contrast, brightness).

Selecting Layout Adjustments

Adjusting layout settings such as edge erasing, original size, and blank page management.

Selecting Filing Options

Updating templates, adding destinations, setting file handling for existing names, and quality/size options.

Building a Scan Job

Combining multiple originals with different settings into a single scan job.

Scanning to a USB Flash Drive

Scanning documents directly to a USB flash drive connected to the printer.

Scanning to an Email Address

Scanning documents and sending them as email attachments, requiring email server configuration.

Sending a Scanned Image to an Email Address

Steps to scan an image and send it to an email address, including recipient entry and subject line.

Setting Email Options

Configuring email settings like attachment name, format, quality, file size, encryption, and sender/reply addresses.

Scanning to a Destination

Sending scanned images to remote destinations like FTP servers or personal computers.

Sending a Scanned Image to a Destination

Steps to scan and send an image to a destination, including selecting favorites or using the address book.

Scanning to a Computer

Scanning images directly from the printer scanner to a PC using TWAIN-compliant applications.

Using One-Touch Scanning

Scanning documents to a selected location with a single button touch after administrator configuration.

Faxing

Configuring the Printer for Faxing

Instructions to configure Fax Settings for compatibility with local connection and regulations.

Basic Faxing

Ways to send a fax: Fax/Embedded, Server Fax, Internet Fax, and LAN Fax.

Document Glass

Instructions for using the document glass, including placement, alignment, and size acceptance.

Document Feeder

Details on using the document feeder for faxing originals, including paper weight and size compatibility.

Sending an Embedded Fax

Sending a fax directly from the printer to a fax machine using a dedicated telephone line.

Basic Fax Settings

Settings for 2-sided scanning, original type, resolution, size, background suppression, contrast, and brightness.

Selecting 2-Sided Scanning Options

Options to scan one or both sides of an original document for faxing.

Specifying the Original Type

Specifying original type to optimize image quality settings for fax output.

Setting the Resolution

Adjusting image resolution (dpi) to affect graphic image quality and file size.

Specifying the Size of the Original

Defining the original size to ensure scanning of the correct area for fax transmission.

Automatically Suppressing Background Variation

Reducing sensitivity to light background colors when scanning thin paper for fax.

Adjusting the Contrast

Adjusting contrast between light and dark areas in the image for fax output.

Adjusting Brightness and Sharpness

Lightening or darkening the image and adjusting its sharpness for fax clarity.

Selecting Reducing or Splitting

Methods for handling oversized images, either by reducing them to fit or splitting across pages.

Setting Up Book Faxing

Determining the method for scanning images in a book for faxing, including page selection and binding edge erase.

Selecting Fax Options

Covers confirmation reports, starting rate, cover sheets, header text, delayed faxes, and storing faxes.

Printing a Confirmation Report

Printing a report that confirms fax transmission status, including timeouts and retries.

Selecting the Starting Rate

Selecting the highest starting rate for fax transmission unless the destination has special requirements.

Adding a Cover Sheet

Adding an introduction page to the fax with comments, and To/From details.

Sending Header Text

Including fax header text, which may require system administrator setup.

Sending a Delayed Fax

Setting a future time for the printer to send a fax job, from 15 minutes to 24 hours.

Storing a Fax in a Local Mailbox

Storing a fax document on the printer's local mailbox for later retrieval.

Storing a Fax in a Remote Mailbox

Storing a fax document on a remote mailbox, requiring the remote fax number and mailbox details.

Printing Local Mailbox Documents

Printing documents that have been stored in a local mailbox.

Printing Remote Mailbox Documents

Printing documents that have been stored in a remote mailbox.

Deleting Local Mailbox Documents

Deleting documents from a local mailbox after they have been printed.

Storing a Fax for Polling

Storing a fax document to make it available for other fax machines to poll.

Printing Faxes Stored for Polling

Retrieving faxes stored on other fax machines or on the printer for polling.

Deleting Faxes Stored for Polling

Deleting faxes that are stored for polling.

Building a Fax Job

Complex fax jobs with different settings per segment, sample copies, and saving settings.

Sending a Server Fax

Sending a document to a fax machine via a fax server connected to the network.

Basic Server Fax Settings

Settings for 2-sided scanning, original orientation, resolution, and size for server faxes.

Selecting 2-Sided Scanning Options

Options to scan one or both sides of an original document for server faxing.

Specifying the Orientation of the Original

Setting the original orientation to specify layout for server fax scanning.

Setting the Resolution

Adjusting image resolution for server fax scans to affect graphic quality and file size.

Specifying the Size of the Original

Defining the original size for server fax scanning to ensure correct area capture.

Selecting Server Fax Options

Adjusting brightness, background variation, contrast, original type, and delayed fax settings for server faxes.

Adjusting Brightness

Lightening or darkening the image for server fax output.

Automatically Suppressing Background Variation

Reducing background variations for server fax scans.

Adjusting the Contrast

Adjusting contrast for server fax images using Auto or Manual Contrast.

Specifying the Original Type

Specifying the original type for server fax scans to optimize image quality.

Sending a Delayed Fax

Setting a future time for the printer to send a server fax job.

Building a Fax Job

Details on building a fax job, referencing page 183.

Sending an Internet Fax

Sending a document to an email address as a fax without needing a phone line.

Basic Internet Fax Settings

Settings for 2-sided scanning, original orientation, and attachment format for internet faxes.

Selecting 2-Sided Scanning Options

Options to scan one or both sides of an original document for internet faxing.

Specifying the Orientation of the Original

Setting the original orientation to specify layout for internet fax scanning.

Specifying the Attachment Format

Selecting the file format (PDF, PDF Archival, TIFF) for scanned images sent as email attachments.

Selecting Internet Fax Options

Options for color output, original type, image adjustments, resolution, quality, message, and reply-to address.

Selecting Color or Black and White Output

Choosing between full color, grayscale, or black and white output for internet fax.

Specifying the Original Type

Specifying the original type to optimize image quality settings for internet fax scans.

Automatically Suppressing Background Variation

Reducing background variations for internet fax scans using Auto Suppression.

Adjusting the Contrast

Adjusting contrast for internet fax images using Auto or Manual Contrast.

Adjusting Brightness and Sharpness

Lightening or darkening the image and adjusting its sharpness for internet fax clarity.

Adjusting Saturation

Making image colors more vivid or pastel by adjusting saturation sliders for internet faxes.

Setting the Resolution

Adjusting image resolution for internet fax scans to affect graphic quality and file size.

Specifying the Size of the Original

Defining the original size for internet fax scans to ensure correct area capture.

Setting the Quality and File Size

Balancing image quality and file size for internet fax transmissions.

Adding a Message

Adding a brief message to the file being sent via internet fax.

Specifying a Reply To Address

Including an email address for recipients to reply to, other than the device's email address.

Printing an Acknowledgment Report

Printing a delivery status report for internet faxes after receiving a delivery receipt.

Building a Fax Job

Complex fax jobs with different settings per segment, sample copies, and saving settings.

Sending a LAN Fax

Sending faxes from the print driver on a computer to a fax machine over a telephone line.

Using the Address Book

Managing contacts in the device address book, including adding, editing, and marking favorites.

Adding an Individual Entry to the Device Address Book

Procedure to add a new contact recipient to the device address book.

Editing an Individual Address Book Entry

Modifying existing contact details in the device address book.

Editing or Deleting Favorites in the Device Address Book

Marking contacts as favorites or deleting them from the device address book.

Maintenance

General Precautions

Important safety warnings and cautions regarding cleaning, handling, and internal parts of the printer.

Cleaning the Printer

Procedures for cleaning the document glass, cover, feed rollers, exterior, and interior of the printer.

Cleaning the Document Glass and Document Cover

How to clean the document glass and underside of the cover using lint-free cloths and cleaner.

Cleaning the Document Feed Rollers

Procedure to clean document feed rollers monthly to prevent jams and maintain print quality.

Cleaning the Printer Exterior

Cleaning the touch screen and control panel to keep them free from dust and dirt.

Cleaning the Printer Interior

Instructions for cleaning the laser windows using a cleaning wand and following specific safety cautions.

Routine Maintenance

Procedures for replacing common consumables and maintenance items like toner, waste container, and drum cartridges.

Replacing the Toner Cartridges

Steps for replacing toner cartridges when prompted by a control panel message.

Replacing the Waste Toner Container

Procedure for replacing the waste toner container, including cleaning printhead lenses and handling toner spills.

Replacing the Drum Cartridges

Steps for replacing drum cartridges when a message appears on the control panel.

Replacing the Transfer Belt Cleaner

Procedure for replacing the transfer belt cleaner when prompted by the control panel.

Replacing the Second Bias Transfer Roller

Steps for replacing the second bias transfer roller when indicated by a control panel message.

Resetting Supply Life Counters

Resetting supply life counters after replacing certain supplies, requiring administrator login.

Replacing Staple Cartridges

Procedures for replacing staple cartridges in the Integrated Finisher and Office Finisher LX staplers.

Replacing Staples in the Integrated Finisher

Steps to replace staple cartridges in the integrated finisher stapler.

Replacing Staples in the Main Stapler of the Office Finisher LX

Procedure for replacing staple cartridges in the main stapler of the Office Finisher LX.

Replacing Staples in the Booklet Maker of the Office Finisher LX

Steps to replace staple cartridges in the booklet maker of the Office Finisher LX.

Emptying the Hole Punch Waste Container

Procedure for emptying the hole punch waste container when it is full.

Billing and Usage Information

Viewing billing and printer usage information, including impression counts, on the Billing Information screen.

Ordering Supplies

Information on locating serial numbers, consumables, maintenance items, and when to order supplies.

Locating the Serial Number

How to find the printer's serial number for assistance, located behind door A.

Consumables

Details on printer supplies, primarily Genuine Xerox Toner Cartridges (Cyan, Magenta, Yellow, Black).

Routine Maintenance Items

List of routine maintenance items including Drum Cartridges, Waste Container, and Second Bias Transfer Roller.

Other Supplies

Items required for options or accessories, such as staple cartridges for finishers.

When to Order Supplies

Guidance on when to order supplies based on control panel messages to avoid printing interruptions.

Viewing Printer Supply Status

How to check the status of printer supplies, including toner levels and part numbers.

Recycling Supplies

Information on Xerox supplies recycling programs and returning used components.

Moving the Printer

Precautions and steps for safely turning off, disconnecting, and moving the printer to prevent damage.

Troubleshooting

General Troubleshooting

Procedures to locate and resolve common printer problems, including power issues, resets, and slow printing.

Printer Has Two Power Switches

Explanation of the printer's two power switches and their functions for operation and shutdown.

Restarting the Printer

Steps to restart the printer, which can resolve many operational issues.

Printer Does Not Turn On

Troubleshooting steps for when the printer fails to power on, checking power switches and outlets.

Printer Resets or Turns Off Frequently

Solutions for printers that reset or turn off unexpectedly, checking power connections and system errors.

Printing Takes Too Long

Troubleshooting slow printing caused by paper type, energy saver mode, or network issues.

Document Fails to Print

Solutions for documents failing to print due to paper size, type, color availability, or network settings.

Document Prints from Wrong Tray

Resolving issues where documents print from an incorrect tray due to conflicting driver/application settings.

Printer is Making Unusual Noises

Troubleshooting unusual noises, which may indicate an improperly installed tray or an obstruction.

Automatic 2-Sided Printing Problems

Solutions for problems with automatic 2-sided printing, related to paper type or driver settings.

Date and Time Are Incorrect

Correcting incorrect date and time settings by enabling NTP or setting them manually.

Scanner Errors

Troubleshooting scanner communication errors by checking cables and restarting the printer.

Jams

Comprehensive guide to clearing paper jams in various printer locations and finishers.

Clearing Paper Jams

Step-by-step instructions for clearing paper jams from Trays 1, 2, 3-4, 5, Doors A/D, and the Document Feeder.

Clearing Jams in the Office Finisher LX

Procedure to clear jams under the finisher top cover and in the transport area of the Office Finisher LX.

Minimizing Paper Jams

Tips to prevent paper jams, including using supported paper, proper handling, and avoiding common causes.

Troubleshooting Paper Jams

Diagnosing common paper jam causes like multiple sheets, document feeder issues, misfeeds, and 2-sided printing jams.

Clearing Staple Jams

Procedures for clearing staple jams in the integrated finisher and office finisher LX staplers.

Clearing Hole Punch Jams

Procedure for clearing hole punch jams by emptying the waste container and removing paper jams.

Print-Quality Problems

Guidance on troubleshooting print quality issues, including controlling quality and identifying problems.

Controlling Print Quality

Factors affecting print quality, such as paper choice, print-quality mode, and color adjustments.

Troubleshooting Print-Quality Problems

Steps to troubleshoot print quality issues, including printing test pages and isolating the problem source.

Printing the Troubleshooting Print-Quality Pages

Procedure to print test pages from the control panel to help diagnose print quality issues.

Eliminating the Paper or Media as the Problem

Guidelines to determine if paper or media is the source of print-quality problems.

Isolating the Problem to the Printer or to the Application

Steps to determine if print-quality problems originate from the printer or the application/driver/server.

Troubleshooting Print-Quality Problems in the Application, Print Driver, or Print Server

Diagnosing print quality problems related to the application, print driver, or print server.

Troubleshooting Print-Quality Problems in the Printer

Troubleshooting print quality issues when the problem is identified as being within the printer itself.

Performing the Print Calibration Procedure

Procedure to run the print calibration process via the control panel to optimize output.

Print-Quality Problems and Solutions

Table of common print-quality problems and their corresponding solutions.

Copy and Scan Problems

Table of symptoms and solutions for poor copy or scan quality, including lines, spots, and inaccurate colors.

Lines or Streaks in Document Feeder Copies

Solutions for lines/streaks in copies from document feeder, likely due to debris on glass.

Spots on Document Glass Copies

Solutions for spots in copies from document glass, likely due to debris on glass.

Reverse Side Showing in Copy;Scan

Solution for showing the reverse side of the original: turn on Background Suppression.

Image Brightness;Darkness Issues

Adjusting image quality settings for copy (lighten/darken, contrast) or scan (advanced settings).

Inaccurate Colors

Ensuring accurate colors by adjusting color balance (copy) or confirming original type (scan).

Fax Problems

Troubleshooting issues with sending and receiving faxes, including transmission errors and blank faxes.

Problems Sending Faxes

Solutions for issues like documents not feeding, scanned at angle, blurry, not transmitted, or blank.

Problems Receiving Faxes

Troubleshooting issues with receiving faxes, such as blank faxes, printer not printing, or reduced size.

Printing Fax Reports

Printing various fax reports like Activity, Protocol, and Pending Jobs from the control panel.

Getting Help

Information on accessing help through control panel messages, integrated tools, and more information resources.

Control Panel Messages and Help

How control panel messages and the Help button provide information and troubleshooting assistance.

Viewing Fault and Alert Messages

Viewing lists of active fault and alert messages to identify printer conditions needing attention.

Using Integrated Troubleshooting Tools

Utilizing tools like Information pages and Xerox CentreWare Internet Services for troubleshooting.

Printing Information Pages

Printing information pages from the control panel for troubleshooting print quality issues.

Specifications

Printer Configurations and Options

Details standard features and options available for the WorkCentre 7220 and 7225 models.

Standard Features

List of standard features including print resolution, document sizes, speeds, feeder, and connectivity.

Available Configurations

Comparison of standard and optional trays, and print speeds for WorkCentre 7220 and 7225 models.

Options and Upgrades

List of available options and upgrades, such as finishers, staplers, network adapters, and software solutions.

Physical Specifications

Dimensions and weight of the printer in base configuration and with optional finishers.

Base Configuration

Width, depth, height, and weight of the printer without any optional finishers.

Configuration with Integrated Office Finisher

Dimensions and weight of the printer with the integrated office finisher attached.

Configuration with Office Finisher LX and Booklet Maker

Dimensions and weight of the printer with the Office Finisher LX and booklet maker.

Clearance Requirements

Required space around the printer for base configuration and with Office Finisher LX for proper operation.

Environmental Specifications

Recommended temperature, relative humidity, and elevation ranges for optimum printer performance.

Temperature

Operating and optimum print quality temperature ranges for the printer.

Relative Humidity

Operating and optimum print quality relative humidity ranges for the printer.

Elevation

Recommended elevation limit for optimum printer performance.

Electrical Specifications

Details on power supply voltage, frequency, and current required by the printer.

ENERGY STAR Qualified Product

Information about the printer's ENERGY STAR qualification and its energy-saving features.

Germany - Blue Angel

Information about the Blue Angel Environmental Label awarded to the device.

Recycling Supplies

Instructions for returning used supplies for recycling through Xerox programs.

Performance Specifications

Details on printing resolution and print speeds, including factors affecting speed.

Printing Resolution

Maximum print resolution of the printer.

Print Speed

Print speeds for the WorkCentre 7220/7225 models and factors affecting print speed.

Environmental, Health, and Safety Contact Information

Contact information for Environment, Health, and Safety inquiries regarding Xerox products and supplies.

Regulatory Information

Basic Regulations

Information on electromagnetic emission/immunity standards and FCC/Canadian regulations.

United States FCC Regulations

Compliance with FCC Part 15 for Class A digital devices, addressing potential radio interference.

Canada

Compliance of the digital apparatus with Canadian ICES-003 standards.

European Union Radio Interference

Information on CE marking, conformity directives, and potential radio interference in domestic environments.

European Union Lot 4 Imaging Equipment Agreement Environmental Information

Environmental information related to the EU Energy Related Products Directive, focusing on imaging equipment.

Environmental Benefits of Duplex Printing

How duplex printing reduces paper consumption and environmental impact.

Paper Types

Information on using recycled, virgin, and lighter weight paper approved to environmental standards.

ENERGY STAR

Details on the ENERGY STAR program promoting energy-efficient models and reducing environmental impact.

Power Consumption and Activation Time

How product usage affects electricity consumption and power saving modes.

Germany

German regulations regarding screen placement (Blendschutz) and noise emission (Lärmemission).

Turkey RoHS Regulation

Certification of compliance with the EEE regulation in Turkey.

Regulatory Information for 2.4 GHz Wireless Network Adapter

Compliance information for the 2.4 GHz Wireless LAN radio transmitter module with FCC, IC, and EU directives.

Fax Regulations

Regulations concerning fax send header requirements and data coupler information in the United States.

Fax Send Header Requirements

Legal requirements for fax messages to include date, time, and sender identification under the Telephone Consumer Protection Act.

Data Coupler Information

Compliance with FCC Part 68 rules and ACTA requirements for connecting to telephone networks.

Product Safety Certification

Certification by NRTLs/NCBs to safety standards like UL60950-1 and IEC60950-1.

Material Safety Data Sheets

Links to Material Safety Data information for the printer in North America and European Union.

Recycling and Disposal

All Countries

General information about disposal regulations for Xerox products containing lead, mercury, and perchlorate.

North America

Information on Xerox equipment take-back and reuse/recycle programs in North America.

European Union

Information on domestic/household and professional/business disposal of electrical and electronic equipment in the EU.

Domestic;Household Environment

Guidance for private households on segregating equipment from waste and using collection facilities.

Professional;Business Environment

Guidance for businesses on managing end-of-life equipment according to agreed national procedures.

Collection and Disposal of Equipment and Batteries

Information on proper treatment, recovery, and recycling of electrical products and batteries.

Battery Symbol Note

Explanation of the wheeled bin symbol used in combination with a chemical symbol for battery compliance.

Battery Removal

Batteries should only be replaced by a manufacturer-approved service facility.

Other Countries

Advice to contact local waste management authorities for disposal guidance in countries outside the EU.