20 Evaluating the MFP
Convenient job retention features
There are four job retention features: Quick Copy, Proof and Hold, Private Printing, and Stored Job.
Quick Copy Prints the requested number of copies of a job and stores a copy of the job on the MFP’s hard
disk. Additional copies of the job can be printed later, directly from the MFP’s control panel.
Proof and Hold Provides a quick and easy way to print and review the first copy of a job with multiple copies.
After reviewing the first copy, you can either print the remaining copies, which have been saved
at the MFP, or cancel the job from the control panel. After all copies are printed, the Proof and
Hold job is deleted from the MFP. This reduces network traffic, paper waste, and supplies costs.
Private Printing (virtual
mailbox)
Lets you protect confidential documents by allowing you to hold a job for printing until you release
it using a 4-digit Personal Identification Number (PIN) through the MFP’s control panel. When you
enter the PIN in the driver, it is sent to the MFP as part of the print job.
Stored Job Allows you to download a print job to the MFP without printing it. You can then print the job at
any time from the MFP’s control panel. For example, you may want to download a personnel
form, calendar, time sheet, or accounting form that other users can access and print.
Evaluation
Creating samples
First, develop a group of sample documents that represent what an end-user typically prints. This is
the best method for determining if a product is suited to your environment.
Note It is important to test files like those that a typical user will print. Most print samples
included with a product have been optimized for that product and may not reflect the type
of output you will receive.
When evaluating performance, your print samples should include multiple documents and file
types, each created in the applications that will be used by the end-user. The samples should have
different elements (text, graphics, and photographic images) and should vary in complexity and
page length. Some suggested content includes simple text documents, mixed text and graphics,
and complex graphics containing photographic images.
CAUTION! Using only one application or file can skew test results. Use several types of files
and applications to present a broad and realistic performance picture.
Simple—text only
Mixed—from complex text
to a mixture of text and
medium-complexity graphics
Comple
—ima
es and
advanced graphics (using
overlays or fill patterns)
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