Lexmark CS531dw - User Manual

Quick Reference
Print
Printing from a computer
Note: For labels, card stock, and envelopes, set the paper size
and type in the printer before printing the document.
1 From the document that you are trying to print, open the Print
dialog.
2 If necessary, adjust the settings.
3 Print the document.
Printing from a mobile device
Printing from a mobile device using Mopria
Print Service
Mopria
®
Print Service is a mobile printing solution for mobile
devices running on Android
TM
version 5.0 or later. It allows you to
print directly to any Mopria
‑ certified printer.
Note: Make sure that you download the Mopria Print Service
application from the Google Play
TM
store and enable it in the
mobile device.
1 From your Android mobile device, launch a compatible
application or select a document from your file manager.
2 Tap > Print.
3 Select a printer, and then adjust the settings, if necessary.
4 Tap .
Printing from a mobile device using AirPrint
The AirPrint software feature is a mobile printing solution that
allows you to print directly from Apple devices to an
AirPrint
‑ certified printer.
Notes:
• Make sure that the Apple device and the printer are
connected to the same network. If the network has multiple
wireless hubs, then make sure that both devices are
connected to the same subnet.
• This application is supported only in some Apple devices.
1 From your mobile device, select a document from your
file
manager or launch a compatible application.
2 Tap > Print.
3 Select a printer, and then adjust the settings, if necessary.
4 Print the document.
Printing from a mobile device using Wi‑Fi
Direct®
Wi ‑ Fi Direct
®
is a printing service that lets you print to any Wi ‑ Fi
Direct
‑ ready printer.
Note: Make sure that the mobile device is connected to the
printer wireless network. For more information, see
“Connecting
a mobile device to the printer” on page 7.
1 From your mobile device, launch a compatible application or
select a document from your file manager.
2 Depending on your mobile device, do one of the following:
• Tap > Print.
• Tap > Print.
• Tap > Print.
3 Select a printer, and then adjust the settings, if necessary.
4 Print the document.
Printing
confidential
and other held
jobs
For Windows users
1 With a document open, click File > Print.
2 Select a printer, and then click Properties, Preferences,
Options, or Setup.
3 Click Print and Hold.
4 Select Use Print and Hold, and then assign a user name.
5 Select the print job type (Confidential, Repeat, Reserve, or
Verify).
If you select
Confidential
, then secure the print job with a
personal identification number (PIN).
6 Click OK or Print.
7 From the printer home screen, release the print job.
• For confidential print jobs, touch Held jobs > select your
user name > Confidential > enter the PIN > select the print
job > configure the settings > Print.
• For other print jobs, touch Held jobs > select your user
name > select the print job > configure the settings >
Print.
For Macintosh users
Using AirPrint
1 With a document open, choose File > Print.
2 Select a printer, and then from the drop-down menu following
the Orientation menu, choose PIN Printing.
3 Enable Print with PIN, and then enter a four ‑ digit PIN.
4 Click Print.
5 From the printer home screen, release the print job. Touch
Held jobs > select your computer name > Confidential > enter
the PIN > select the print job > Print.
Using the print driver
1 With a document open, choose File > Print.
2 Select a printer, and then from the drop-down menu following
the Orientation menu, choose Print and Hold.
3 Choose Confidential Print, and then enter a four ‑ digit PIN.
4 Click Print.
5 From the printer home screen, release the print job. Touch
Held jobs > select your computer name > Confidential > select
the print job > enter the PIN > Print.
1

Summary

Print

Printing from a computer

Instructions for printing documents from a computer.

Printing confidential and other held jobs

Instructions for printing confidential or held print jobs for Windows and Macintosh.

Maintain the printer

Replacing a toner cartridge

Step-by-step guide to replacing the toner cartridge.

Installing the printer software

Updating firmware

Updating the firmware using the control panel

Steps to update printer firmware via the control panel.

Updating the firmware using the Embedded Web Server

Connecting the printer to a Wi-Fi network

Clearing jams

Overview

1. Function Description
2. Important Technical Specifications
3. Usage Features
4. Maintenance Features

This document provides a comprehensive guide for operating and maintaining a printer, covering various printing methods, connectivity options, and troubleshooting steps.

Function Description

The device is a printer designed for both computer and mobile printing. It supports printing from Windows and Macintosh computers, as well as Android and Apple mobile devices. It also offers advanced features such as confidential and held print jobs, and various connectivity options including Wi-Fi Direct and Ethernet.

Important Technical Specifications

• Mobile Printing Solutions:
  • Mopria Print Service: Compatible with Android™ version 5.0 or later.
  • AirPrint: Compatible with Apple devices.
  • Wi-Fi Direct®: A peer-to-peer printing service for Wi-Fi Direct-ready printers.
• Connectivity:
  • Power Cord Socket: For connecting to a properly grounded electrical outlet.
  • USB Printer Port: For connecting to a computer.
  • USB Port: For attaching a keyboard or other compatible options.
  • Ethernet Port: For connecting to a network.
  • Wi-Fi Network: Supports wireless network connections.
  • Wi-Fi Direct: Enables direct connection between the printer and wireless devices without an access point.
• Paper Handling:
  • Trays: Supports various paper sizes and types.
  • Manual Feeder: For loading single sheets of paper.
  • Multipurpose Feeder: Available with the optional 650-sheet duo tray.
  • Maximum Paper Fill Indicator: Prevents overfilling of trays to avoid jams.
• Firmware: Updatable via the control panel (Notification Center or Settings menu) or the Embedded Web Server.

Usage Features

• Printing from a Computer:
  1. Open the Print dialog from the document.
  2. Adjust settings as needed.
  3. Print the document.
• Printing from a Mobile Device (Mopria Print Service):
  1. Launch a compatible application or select a document from the file manager on an Android device.
  2. Tap > Print.
  3. Select a printer and adjust settings.
  4. Tap the print icon.
• Printing from a Mobile Device (AirPrint):
  1. Select a document from the file manager or launch an application on an Apple device.
  2. Tap > Print.
  3. Select a printer and adjust settings.
  4. Print the document.
• Printing from a Mobile Device (Wi-Fi Direct):
  1. Launch a compatible application or select a document from the file manager on a mobile device.
  2. Tap > Print, > Print, or -> Print (depending on the device).
  3. Select a printer and adjust settings.
  4. Print the document.
• Printing Confidential and Held Jobs (Windows):
  1. From an open document, click File > Print.
  2. Select the printer, then click Properties, Preferences, Options, or Setup.
  3. Click Print and Hold.
  4. Select Use Print and Hold and assign a user name.
  5. Select the print job type (Confidential, Repeat, Reserve, or Verify). For Confidential jobs, secure with a PIN.
  6. Click OK or Print.
  7. Release the print job from the printer home screen (Held jobs > user name > job type > PIN (if applicable) > print job > settings > Print).
• Printing Confidential and Held Jobs (Macintosh - AirPrint):
  1. From an open document, choose File > Print.
  2. Select the printer, then choose PIN Printing from the drop-down menu.
  3. Enable Print with PIN and enter a four-digit PIN.
  4. Click Print.
  5. Release the print job from the printer home screen (Held jobs > computer name > Confidential > PIN > print job > Print).
• Printing Confidential and Held Jobs (Macintosh - Print Driver):
  1. From an open document, choose File > Print.
  2. Select the printer, then choose Print and Hold from the drop-down menu.
  3. Choose Confidential Print and enter a four-digit PIN.
  4. Click Print.
  5. Release the print job from the printer home screen (Held jobs > computer name > Confidential > print job > PIN > Print).
• Connecting to a Wi-Fi Network:
  1. From the home screen, touch Settings > Network/Ports > Wireless > Setup On Printer Panel > Choose Network.
  2. Select a Wi-Fi network and type the password.
• Configuring Wi-Fi Direct:
  1. From the home screen, touch Settings > Network/Ports > Wi-Fi Direct.
  2. Configure settings such as Enable Wi-Fi Direct, Wi-Fi Direct Name, Wi-Fi Direct Password, Show Password on Setup Page, and Auto-Accept Push Button Requests.
• Connecting a Computer to the Printer (Wi-Fi Direct - Windows):
  1. Open the printers folder, then click Add a printer or scanner.
  2. Click Show Wi-Fi Direct printers and select the printer's Wi-Fi Direct name.
  3. Note the eight-digit PIN from the printer display.
  4. Enter the PIN on the computer.
• Connecting a Computer to the Printer (Wi-Fi Direct - Macintosh):
  1. Click the wireless icon and select the printer's Wi-Fi Direct name (DIRECT-xy).
  2. Type the Wi-Fi Direct password.
• Connecting a Mobile Device to the Printer (Wi-Fi Direct - Android):
  1. From the mobile device, go to settings.
  2. Enable Wi-Fi, then tap Wi-Fi Direct.
  3. Select the printer's Wi-Fi Direct name.
  4. Confirm the connection on the printer control panel.
• Connecting a Mobile Device to the Printer (Wi-Fi):
  1. From the mobile device, go to settings.
  2. Tap Wi-Fi and select the printer's Wi-Fi Direct name (DIRECT-xy).
  3. Enter the Wi-Fi Direct password.
• Setting Paper Size and Type:
  1. From the home screen, touch Settings > Paper > Tray Configuration > Paper Size/Type > select a paper source.
  2. Set the paper size and type.

Maintenance Features

• Replacing a Toner Cartridge:
  1. Open door B.
  2. Remove the used toner cartridge.
  3. Unpack the new toner cartridge.
  4. Insert the new toner cartridge until it clicks into place.
  5. Close the door.
• Loading Trays:
  1. Remove the tray.
  2. Adjust guides to match paper size.
  3. Flex, fan, and align paper edges.
  4. Load the paper stack with the printable side faceup (or facedown for two-sided letterhead, header toward the back).
  5. Insert the tray.
• Loading the Manual Feeder:
  1. Adjust edge guides to match paper width.
  2. Load a sheet of paper with the printable side facedown (or facedown for one-sided letterhead, top edge first; or faceup for two-sided letterhead, top edge last).
  3. Feed the paper until its leading edge is pulled in.
• Loading the Multipurpose Feeder:
  1. Open the multipurpose feeder.
  2. Adjust the guide to match paper size.
  3. Flex, fan, and align paper edges.
  4. Load the paper with the printable side facedown (or faceup for two-sided letterhead, top edge last).
• Clearing Jams:
  • Avoiding Jams: Load paper properly, use recommended paper, do not overload trays, and ensure paper guides are correctly positioned.
  • Identifying Jam Locations: Door A, Trays, Multipurpose feeder, Manual feeder, Fuser, Duplex unit.
  • Paper Jam in Door A (below the fuser):
    1. Open door A.
    2. Remove jammed paper.
    3. Close door A.
  • Paper Jam in the Fuser:
    1. Open door A.
    2. Open the fuser access door.
    3. Remove jammed paper.
    4. Close door A.
  • Paper Jam in the Duplex Unit:
    1. Open door A.
    2. Remove jammed paper.
    3. Close door A.
    4. Insert the tray.
    5. Open the multipurpose feeder and reload paper.
  • Paper Jam in Trays:
    1. Remove the tray.
    2. Remove jammed paper.
    3. Insert the tray.
  • Paper Jam in the Manual Feeder: Remove jammed paper.
  • Paper Jam in the Multipurpose Feeder:
    1. Remove paper from the multipurpose feeder.
    2. Close it.
    3. Remove the tray.
    4. Remove jammed paper.
    5. Insert the tray.
    6. Open the multipurpose feeder and reload paper.
• Updating Firmware:
  • Using the Control Panel:
    1. Navigate to Notification Center and select Firmware update available, or go to Settings > Device > Update Firmware.
    2. Select Install now or Check for updates.
  • Using the Embedded Web Server:
    1. Open a web browser and type the printer IP address.
    2. Click Device > Update Firmware.
    3. Click Check for updates or Check for updates now.
    4. If an update is available, click I agree, start update.

Lexmark CS531dw Specifications