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Olivetti d-COPIA 5500MF - User Manual

Olivetti d-COPIA 5500MF
556 pages
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OPERATION GUIDE
GB
d-COPIA3500MF/4500MF/5500MF
Code: 566005en

Table of Contents

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Summary

Introduction

Included Guides

Lists the various guides supplied with the machine and their content.

Safety Conventions in This Guide

Symbols

Defines symbols used in the manual to indicate safety warnings, prohibited actions, and required actions.

Quick Guide

To make copies

Explains the basic steps to perform copying operations.

To print

Explains the basic steps to perform printing operations.

To send documents

Send as E-mail

Describes how to send scanned documents as email attachments.

Send to Folder (SMB)

Describes how to save scanned documents to a shared PC folder.

Saving Documents to USB Memory

Details the process of saving scanned documents to a USB memory device.

To send a FAX

FAX Operation (Basic)

Covers the fundamental operations for sending and receiving faxes.

About Network FAX

Provides information on using the machine's network fax capabilities.

Menu Map

Copy

Details the menu options available for copy functions.

Send

Outlines the menu options available for sending functions.

Document Box

Shows the menu structure for managing documents stored in the machine's boxes.

Part Names

Operation Panel

Details the functions and layout of the machine's main control panel.

Machine

Provides an overview of the machine's main components with labels.

Preparation before Use

Check the Accessories

Lists the items included with the machine and the documents contained on the DVD.

Determining the Connection Method and Preparing Cables

Explains how to connect the machine to a PC or network and the necessary cables.

Connecting Cables

Provides step-by-step instructions for connecting LAN and USB cables.

Power On;Off

Details the procedures for turning the machine on and off safely.

Low Power Mode and Auto Low Power Mode

Explains the machine's power-saving modes to reduce energy consumption.

Sleep and Auto Sleep

Describes the machine's sleep modes for further power saving.

Adjusting the Operation Panel Angle

Shows how to tilt the operation panel for better viewing.

Switching the Language for Display [Language]

Guides the user on how to change the language displayed on the touch panel.

Setting Date and Time

Explains how to set the machine's date, time, and time zone.

Network Setup (LAN Cable Connection)

Provides instructions for configuring network settings using a LAN cable.

Installing Software

Guides the user on how to install necessary software from the product DVD onto a PC.

Embedded Web Server RX (Settings for E-mail)

Explains how to use the Embedded Web Server RX for configuring email settings.

Loading Paper

Details how to load paper into the machine's various paper sources.

Loading Originals

Provides instructions on how to place originals for scanning on the platen or in the document processor.

Basic Operation

Login;Logout

Explains how to log in to the machine and the auto-logout conditions.

Enter key and Quick No. Search key

Describes the function of the Enter and Quick No. Search keys on the operation panel.

Touch Panel Display

Explains how the touch panel displays information and the states of selectable keys.

Original Preview

Details how to preview scanned originals before copying.

Copying

Provides a step-by-step guide for performing basic copying operations.

Sending

Outlines the basic procedure for scanning and sending documents.

Confirmation Screen of Destinations

Explains how to confirm destinations before sending jobs.

Preparation for sending a document to a PC

Guides on checking PC settings and creating shared folders for document reception.

Using the Document Box

Explains how to utilize the machine's document box feature for storing and retrieving documents.

Canceling Jobs

Details how to cancel print or send jobs in progress or waiting.

Quick Setup Screen

Describes the Quick Setup screen for registering frequently used functions.

Program

Explains how to register and recall programs for frequently used function combinations.

Registering Shortcuts (Copy, Send, and Document Box Settings)

Guides on creating shortcuts for quick access to functions.

Using the Internet Browser

Explains how to launch and use the machine's built-in internet browser.

Using Weekly Timer

Describes how to schedule automatic machine on/off times.

Checking Counter

Explains how to view printed and scanned page counts.

Help Screen

Guides on accessing the touch panel's help function for operational assistance.

Copying Functions

Original Size

Details how to specify the size of originals for scanning and copying.

Paper Selection

Guides on selecting the appropriate paper source for copying.

Mixed Size Originals

Explains how to copy originals of different sizes using the document processor.

Original Orientation

Describes how to set the orientation of the original for proper scanning.

Fold

Explains how to fold printed output to create booklets.

Paper Output

Details how to select the output destination for copies.

Combine

Explains how to combine multiple originals onto a single page (2-in-1 or 4-in-1).

Margin;Centering

Describes how to adjust margins or center the image on the copy.

Border Erase

Explains how to remove black borders from scanned images.

Booklet

Guides on creating booklets from originals by folding and stapling.

Cover

Details how to add cover pages to copies using different paper.

Form Overlay

Explains how to overlay a form or image onto the original during copying.

Page #

Guides on adding page numbers to copies.

Memo Page

Explains how to create copies with space for notes.

Image Repeat

Details how to tile an image multiple times on a single sheet.

Text Stamp

Explains how to print text stamps on copies.

Bates Stamp

Guides on printing Bates stamps on copies.

EcoPrint

Describes how to use EcoPrint to save toner during printing.

Sharpness

Explains how to adjust the sharpness of the image outlines.

Background Density Adj.

Guides on adjusting background density to remove dark backgrounds.

Prevent Bleed-thru

Explains how to hide background colors and image bleed-through.

Continuous Scan

Details how to scan a large number of originals in batches.

Auto Image Rotation

Describes how the machine automatically rotates images to match paper orientation.

Negative Image

Explains how to invert black and white portions of an image.

Mirror Image

Guides on copying the mirrored image of an original.

Job Finish Notice

Explains how to send an email notification upon job completion.

File Name Entry

Guides on naming copy jobs with additional information.

Priority Override

Details how to suspend a current job to prioritize another.

Repeat Copy

Explains how to make additional copies after a job is completed.

DP Read Action

Sets the operation when a document is scanned from the document processor.

Sending Functions

Original Size

Details how to select the original size for scanning.

Sending Size

Guides on selecting the image size for transmission.

Zoom

Explains how to enlarge or reduce the original for transmission.

Centering

Describes how to center the scanned image on the page.

Mixed Size Originals

Explains how to send originals of different sizes in a batch.

2-sided;Book Original

Guides on selecting the type and binding direction for scanned originals.

Original Orientation

Details how to specify the original's upper orientation for readability.

File Format

Explains how to select the file format for sending scanned images.

File Separation

Guides on creating separate files for each scanned page.

PDF Encryption Functions

Explains how to restrict access to PDF files using passwords.

Original Image

Details how to select the image quality suitable for the original type.

Density

Guides on adjusting the density when scanning originals.

Scan Resolution

Explains how to select the scanning resolution for image fineness.

Sharpness

Describes how to adjust the sharpness of the image outline.

Background Density Adj.

Guides on adjusting background density to remove dark backgrounds.

Color Selection

Explains how to select the color mode for scanning.

Continuous Scan

Details how to scan multi-page originals in batches.

Prevent Bleed-thru

Guides on hiding background colors and image bleed-through.

Border Erase

Explains how to remove black borders from scanned originals.

File Name Entry

Guides on naming scanned documents.

E-mail Subject;Body

Explains how to enter the subject and body for email messages.

WSD Scan

Details how to save scanned images to a WSD-compatible computer.

Scanning using TWAIN

Explains how to scan documents using a TWAIN compatible application.

Job Finish Notice

Explains how to send email notifications upon job completion.

Send and Print

Guides on printing a copy of the document while sending it.

Send and Store

Explains how to store a copy of the document in a Custom Box.

FTP Encrypted TX

Details how to encrypt documents when sending them via FTP.

Text Stamp

Guides on displaying a text stamp on scanned originals.

Bates Stamp

Explains how to display a Bates stamp on scanned originals.

Color Type

Describes how to set the color type for sending color documents.

About Color Profiles

Provides information on using color profiles for adjusting color.

Scanning with FMU Connection

Explains how to scan originals using FMU Connection.

Document Box

Using a Custom Box

Guides on creating, managing, and using custom boxes for document storage.

Job Box

Details the functions of job boxes for temporary or permanent print data.

Printing Documents Stored in Removable USB Memory

Explains how to print files directly from a USB memory device.

Saving Documents to USB Memory (Scan to USB)

Guides on storing scanned image files onto a USB memory device.

Removing USB Memory

Explains the safe procedure for removing USB memory from the machine.

Status; Job Cancel

Checking Job Status

Explains how to view the status of jobs being processed or waiting.

Checking Job History

Guides on checking the history of completed jobs.

Pause and Resumption of Jobs

Details how to pause and resume printing jobs.

Canceling of Jobs

Explains how to cancel print or send jobs.

Priority Override for Waiting Jobs

Describes how to give priority to waiting jobs.

Reordering Print Jobs

Guides on changing the order of queued print jobs.

Checking the Remaining Amount of Toner and Paper (Paper;Supplies)

Explains how to check toner levels, paper status, and waste toner box status.

Device;Communication

Guides on configuring and checking the status of connected devices and communication lines.

Default Setting (System Menu)

Common Settings

Covers general settings like language, sound, and paper handling.

Copy

Details default settings for copying functions.

Send

Outlines default settings for sending functions.

Document Box;Removable Memory

Explains default settings related to document boxes and removable memory.

Printer

Covers default settings related to printer emulation and functions.

Report

Details settings for printing machine status and configuration reports.

Adjustment;Maintenance

Explains settings for adjusting print quality and performing machine maintenance.

Date;Timer

Covers settings for date, time, time zone, and sleep timers.

Edit Destination (Address Book;Adding One Touch Keys)

Guides on managing address book entries and one-touch keys.

Internet

Details settings for the machine's internet browser.

Application

Explains how to install, activate, and manage applications.

System Initialization

Guides on resetting the machine to factory default settings.

Restart Entire Device

Explains how to restart the machine's system.

Network

Covers various network configuration settings.

Interface Block Setting

Details how to block or unblock interfaces like USB and optional slots.

Security Level

Mentions security level settings primarily for service personnel.

Document Guard

Explains how to prevent unauthorized copying/transmission of confidential documents.

Data Security

Covers settings related to data sanitization and security.

Optional Function

Lists and explains the use of optional applications.

Accessibility Display (Enlarged Touch Panel Display)

Describes how to enlarge touch panel characters and keys.

Management

User Login Setting

Specifies how user access is administered, including authentication methods.

Job Accounting Setting

Explains how to manage copy/print counts by assigning IDs to accounts.

Maintenance

Regular Maintenance

Covers routine tasks such as toner container replacement and waste toner box replacement.

Cleaning

Details procedures for cleaning various parts of the machine for optimum output quality.

Troubleshooting

Solving Malfunctions

Provides a table of common symptoms, checkpoints, and corrective actions for troubleshooting.

Responding when Error Messages

Lists error messages and their corresponding corrective actions.

Clearing Paper Jams

Provides detailed instructions for clearing paper jams from various locations in the machine.

Appendix

Optional Equipment

Provides an overview of the optional accessories available for the machine.

Character Entry Method

Explains how to enter characters using the touch panel's on-screen keyboard.

Paper

Details paper sizes, types, and specifications supported by the machine.

Specifications

Lists the technical specifications of the machine and its components.

Glossary

Defines technical terms and concepts used in the manual.

Summary

Introduction

Included Guides

Lists the various guides supplied with the machine and their content.

Safety Conventions in This Guide

Symbols

Defines symbols used in the manual to indicate safety warnings, prohibited actions, and required actions.

Quick Guide

To make copies

Explains the basic steps to perform copying operations.

To print

Explains the basic steps to perform printing operations.

To send documents

Send as E-mail

Describes how to send scanned documents as email attachments.

Send to Folder (SMB)

Describes how to save scanned documents to a shared PC folder.

Saving Documents to USB Memory

Details the process of saving scanned documents to a USB memory device.

To send a FAX

FAX Operation (Basic)

Covers the fundamental operations for sending and receiving faxes.

About Network FAX

Provides information on using the machine's network fax capabilities.

Menu Map

Copy

Details the menu options available for copy functions.

Send

Outlines the menu options available for sending functions.

Document Box

Shows the menu structure for managing documents stored in the machine's boxes.

Part Names

Operation Panel

Details the functions and layout of the machine's main control panel.

Machine

Provides an overview of the machine's main components with labels.

Preparation before Use

Check the Accessories

Lists the items included with the machine and the documents contained on the DVD.

Determining the Connection Method and Preparing Cables

Explains how to connect the machine to a PC or network and the necessary cables.

Connecting Cables

Provides step-by-step instructions for connecting LAN and USB cables.

Power On;Off

Details the procedures for turning the machine on and off safely.

Low Power Mode and Auto Low Power Mode

Explains the machine's power-saving modes to reduce energy consumption.

Sleep and Auto Sleep

Describes the machine's sleep modes for further power saving.

Adjusting the Operation Panel Angle

Shows how to tilt the operation panel for better viewing.

Switching the Language for Display [Language]

Guides the user on how to change the language displayed on the touch panel.

Setting Date and Time

Explains how to set the machine's date, time, and time zone.

Network Setup (LAN Cable Connection)

Provides instructions for configuring network settings using a LAN cable.

Installing Software

Guides the user on how to install necessary software from the product DVD onto a PC.

Embedded Web Server RX (Settings for E-mail)

Explains how to use the Embedded Web Server RX for configuring email settings.

Loading Paper

Details how to load paper into the machine's various paper sources.

Loading Originals

Provides instructions on how to place originals for scanning on the platen or in the document processor.

Basic Operation

Login;Logout

Explains how to log in to the machine and the auto-logout conditions.

Enter key and Quick No. Search key

Describes the function of the Enter and Quick No. Search keys on the operation panel.

Touch Panel Display

Explains how the touch panel displays information and the states of selectable keys.

Original Preview

Details how to preview scanned originals before copying.

Copying

Provides a step-by-step guide for performing basic copying operations.

Sending

Outlines the basic procedure for scanning and sending documents.

Confirmation Screen of Destinations

Explains how to confirm destinations before sending jobs.

Preparation for sending a document to a PC

Guides on checking PC settings and creating shared folders for document reception.

Using the Document Box

Explains how to utilize the machine's document box feature for storing and retrieving documents.

Canceling Jobs

Details how to cancel print or send jobs in progress or waiting.

Quick Setup Screen

Describes the Quick Setup screen for registering frequently used functions.

Program

Explains how to register and recall programs for frequently used function combinations.

Registering Shortcuts (Copy, Send, and Document Box Settings)

Guides on creating shortcuts for quick access to functions.

Using the Internet Browser

Explains how to launch and use the machine's built-in internet browser.

Using Weekly Timer

Describes how to schedule automatic machine on/off times.

Checking Counter

Explains how to view printed and scanned page counts.

Help Screen

Guides on accessing the touch panel's help function for operational assistance.

Copying Functions

Original Size

Details how to specify the size of originals for scanning and copying.

Paper Selection

Guides on selecting the appropriate paper source for copying.

Mixed Size Originals

Explains how to copy originals of different sizes using the document processor.

Original Orientation

Describes how to set the orientation of the original for proper scanning.

Fold

Explains how to fold printed output to create booklets.

Paper Output

Details how to select the output destination for copies.

Combine

Explains how to combine multiple originals onto a single page (2-in-1 or 4-in-1).

Margin;Centering

Describes how to adjust margins or center the image on the copy.

Border Erase

Explains how to remove black borders from scanned images.

Booklet

Guides on creating booklets from originals by folding and stapling.

Cover

Details how to add cover pages to copies using different paper.

Form Overlay

Explains how to overlay a form or image onto the original during copying.

Page #

Guides on adding page numbers to copies.

Memo Page

Explains how to create copies with space for notes.

Image Repeat

Details how to tile an image multiple times on a single sheet.

Text Stamp

Explains how to print text stamps on copies.

Bates Stamp

Guides on printing Bates stamps on copies.

EcoPrint

Describes how to use EcoPrint to save toner during printing.

Sharpness

Explains how to adjust the sharpness of the image outlines.

Background Density Adj.

Guides on adjusting background density to remove dark backgrounds.

Prevent Bleed-thru

Explains how to hide background colors and image bleed-through.

Continuous Scan

Details how to scan a large number of originals in batches.

Auto Image Rotation

Describes how the machine automatically rotates images to match paper orientation.

Negative Image

Explains how to invert black and white portions of an image.

Mirror Image

Guides on copying the mirrored image of an original.

Job Finish Notice

Explains how to send an email notification upon job completion.

File Name Entry

Guides on naming copy jobs with additional information.

Priority Override

Details how to suspend a current job to prioritize another.

Repeat Copy

Explains how to make additional copies after a job is completed.

DP Read Action

Sets the operation when a document is scanned from the document processor.

Sending Functions

Original Size

Details how to select the original size for scanning.

Sending Size

Guides on selecting the image size for transmission.

Zoom

Explains how to enlarge or reduce the original for transmission.

Centering

Describes how to center the scanned image on the page.

Mixed Size Originals

Explains how to send originals of different sizes in a batch.

2-sided;Book Original

Guides on selecting the type and binding direction for scanned originals.

Original Orientation

Details how to specify the original's upper orientation for readability.

File Format

Explains how to select the file format for sending scanned images.

File Separation

Guides on creating separate files for each scanned page.

PDF Encryption Functions

Explains how to restrict access to PDF files using passwords.

Original Image

Details how to select the image quality suitable for the original type.

Density

Guides on adjusting the density when scanning originals.

Scan Resolution

Explains how to select the scanning resolution for image fineness.

Sharpness

Describes how to adjust the sharpness of the image outline.

Background Density Adj.

Guides on adjusting background density to remove dark backgrounds.

Color Selection

Explains how to select the color mode for scanning.

Continuous Scan

Details how to scan multi-page originals in batches.

Prevent Bleed-thru

Guides on hiding background colors and image bleed-through.

Border Erase

Explains how to remove black borders from scanned originals.

File Name Entry

Guides on naming scanned documents.

E-mail Subject;Body

Explains how to enter the subject and body for email messages.

WSD Scan

Details how to save scanned images to a WSD-compatible computer.

Scanning using TWAIN

Explains how to scan documents using a TWAIN compatible application.

Job Finish Notice

Explains how to send email notifications upon job completion.

Send and Print

Guides on printing a copy of the document while sending it.

Send and Store

Explains how to store a copy of the document in a Custom Box.

FTP Encrypted TX

Details how to encrypt documents when sending them via FTP.

Text Stamp

Guides on displaying a text stamp on scanned originals.

Bates Stamp

Explains how to display a Bates stamp on scanned originals.

Color Type

Describes how to set the color type for sending color documents.

About Color Profiles

Provides information on using color profiles for adjusting color.

Scanning with FMU Connection

Explains how to scan originals using FMU Connection.

Document Box

Using a Custom Box

Guides on creating, managing, and using custom boxes for document storage.

Job Box

Details the functions of job boxes for temporary or permanent print data.

Printing Documents Stored in Removable USB Memory

Explains how to print files directly from a USB memory device.

Saving Documents to USB Memory (Scan to USB)

Guides on storing scanned image files onto a USB memory device.

Removing USB Memory

Explains the safe procedure for removing USB memory from the machine.

Status; Job Cancel

Checking Job Status

Explains how to view the status of jobs being processed or waiting.

Checking Job History

Guides on checking the history of completed jobs.

Pause and Resumption of Jobs

Details how to pause and resume printing jobs.

Canceling of Jobs

Explains how to cancel print or send jobs.

Priority Override for Waiting Jobs

Describes how to give priority to waiting jobs.

Reordering Print Jobs

Guides on changing the order of queued print jobs.

Checking the Remaining Amount of Toner and Paper (Paper;Supplies)

Explains how to check toner levels, paper status, and waste toner box status.

Device;Communication

Guides on configuring and checking the status of connected devices and communication lines.

Default Setting (System Menu)

Common Settings

Covers general settings like language, sound, and paper handling.

Copy

Details default settings for copying functions.

Send

Outlines default settings for sending functions.

Document Box;Removable Memory

Explains default settings related to document boxes and removable memory.

Printer

Covers default settings related to printer emulation and functions.

Report

Details settings for printing machine status and configuration reports.

Adjustment;Maintenance

Explains settings for adjusting print quality and performing machine maintenance.

Date;Timer

Covers settings for date, time, time zone, and sleep timers.

Edit Destination (Address Book;Adding One Touch Keys)

Guides on managing address book entries and one-touch keys.

Internet

Details settings for the machine's internet browser.

Application

Explains how to install, activate, and manage applications.

System Initialization

Guides on resetting the machine to factory default settings.

Restart Entire Device

Explains how to restart the machine's system.

Network

Covers various network configuration settings.

Interface Block Setting

Details how to block or unblock interfaces like USB and optional slots.

Security Level

Mentions security level settings primarily for service personnel.

Document Guard

Explains how to prevent unauthorized copying/transmission of confidential documents.

Data Security

Covers settings related to data sanitization and security.

Optional Function

Lists and explains the use of optional applications.

Accessibility Display (Enlarged Touch Panel Display)

Describes how to enlarge touch panel characters and keys.

Management

User Login Setting

Specifies how user access is administered, including authentication methods.

Job Accounting Setting

Explains how to manage copy/print counts by assigning IDs to accounts.

Maintenance

Regular Maintenance

Covers routine tasks such as toner container replacement and waste toner box replacement.

Cleaning

Details procedures for cleaning various parts of the machine for optimum output quality.

Troubleshooting

Solving Malfunctions

Provides a table of common symptoms, checkpoints, and corrective actions for troubleshooting.

Responding when Error Messages

Lists error messages and their corresponding corrective actions.

Clearing Paper Jams

Provides detailed instructions for clearing paper jams from various locations in the machine.

Appendix

Optional Equipment

Provides an overview of the optional accessories available for the machine.

Character Entry Method

Explains how to enter characters using the touch panel's on-screen keyboard.

Paper

Details paper sizes, types, and specifications supported by the machine.

Specifications

Lists the technical specifications of the machine and its components.

Glossary

Defines technical terms and concepts used in the manual.

Olivetti d-COPIA 5500MF Specifications

General IconGeneral
BrandOlivetti
Modeld-COPIA 5500MF
CategoryCopier
LanguageEnglish

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