Sharp MX-5141N

Separate files
Combined
into one
Web access screen
Quick File
Folder
Main
Folder
B
C
Custom
Folder
A
MFD‘s hard disk
Backup
Mirroring hard disk
Reuse
Resend*
1
To e-mail or FTP
Fax or Internet fax*
2
Print Out
SCAN
COPY
PRINT
FAX
Thumbnail displays
* Image Compression Tool for converting images into compact PDF files
Compose
Store
View
Search Edit
Output zone
Print
PC-Fax
E-mail
OCR ICT*
File creator
Saved Retrieve
Other users
Document is saved to MFD
in original file format
Stored on MFD’s hard disk User retrieves file
from MFD
6
Document Management on the Hard Disk
You can save processed job data in designated folders on the MFD’s hard disk, making it easy to instantly recall saved documents or jobs for
printing and sending at a later time. This contributes greatly to efficient sharing and distribution of information in your business operations.
Easy Access to Stored Files
Documents stored on the hard disk can be quickly and easily
searched and accessed from the control panel’s LCD via thumbnail
displays and file previews or through a Web browser.
File Combining
For more effective data utilisation,
two files saved on the MFD’s hard
disk can be easily combined into
one file.
PDFs for PC Browsing
Processed job data can be saved as PDF files for browsing and
downloading on a PC.
Easy Sharing of Application Files
To facilitate file sharing across the office network, the
MX-5141N/4141N provides 120GB of hard disk storage space
for folders. Each folder can hold up to 500 files created with
applications such as Word and Excel
®
and saved in their original
format.
Note: It is advisable to back up data saved to the MFD’s hard disk
through use of the optional Mirroring Kit.
Sharpdesk for Total Document Management
Sharpdesk is an original Sharp application that provides integrated
desktop management of documents in over 200 file formats, including
scanned paper-based documents and those created with popular
applications such as Word. With Sharpdesk, documents
can be organised, edited,
searched, and distributed with
simple drag-and-drop operation.
Features include thumbnail
viewing, annotation tools for
paper-free proofreading, optical
character recognition, the ability
to combine different types of
files into a single document,
and more.
Up to 10,000 pages or 1,000 files*
3
that have
been copied, printed, scanned, or faxed can be
stored by job on the hard disk in a Quick File
Folder. You can easily reuse saved data without
having to reload or rescan the original.
Quick Filing
Up to 20,000 pages or 3,000 files*
3
that have been copied, printed, scanned, or faxed*
4
can be stored by job on the hard disk in up to 1,000 folders with customised names and
locations. Enhanced security features require users to enter a 5 to 8 digit password to
access secure folders, protecting your sensitive data. Storage options include Main Folder
for workgroup sharing and Custom Folder for enhanced-security archiving.
Advanced Filing Function
*3: Storage capacity will vary depending on the type of document and the scan settings.
*4: For fax and Internet fax jobs, only transmitted data (not received faxes) can be saved in the Document Filing function.
*1: CMYK print data cannot be resent.
*2: These functions require their
respective options. See page 5 for details.
DOCUMENT MANAGEMENT
Mirroring Kit
To protect the enhanced data handling capability of the MFD’s
hard disk, which provides improved Document Filing functions
and easy sharing of application files, the optional Mirroring Kit
offers hard disk backup and peace of mind.
Sharp OSA Network Scanner Tool
This client-based scan-to-desktop option is the ideal document
management system for small workgroups or offices that don’t have
servers. Sharp OSA Network Scanner Tool provides centralised
scan/print user profiles to give everyone in the office easy one-touch
scanning to their PC from any networked MFD—without complicated
settings. Scanned documents can be quickly and easily printed, filed,
previewed, shared, and stored to save time and improve document
workflow. Sharp OSA Network Scanner Tool automatically names PDF
files based on scanned-document titles and can convert scanned
documents into text with the OCR
engine to create searchable PDF
files
.
Note: Requires optional MX-AMX2.