Web-based SRDM
XML
FILE
LAN
Read data from PC and
clone settings (import)
Store data to
PC (export)
Master machine PC Client machine 1 Client machine 2
Web-based device cloning
Search results
Web access screen
Quick File
Folder
Main
Folder
B
C
Custom
Folder
A
MFP‘s hard disk
Reuse
Resend
*
1
To e-mail or FTP
Fax or Internet fax*
2
Print Out
SCAN
COPY
PRINT
FAX
*1 Print data cannot be retransmitted.
*2 These functions require their respective
option(s). See page 5 for details.
Web-based device management
Printer Status Monitor
7
8
DEVICE MANAGEMENT
Device Cloning
Machine settings can be copied conveniently to another MX-M354/
M314/M264U/N via a Web browser in XML format, making it easy
to clone machines in a networked environment. With Device
Cloning, the administrator no longer needs to set up individual
machines one by one, thereby making his/her job a lot easier.
User Control
The MX-M354/M314/M264U/N has capabilities to restrict
machine access and usage. Easily manage overall running costs
by setting access rules through a Web browser to limit or restrict
functions, such as the printing out or copying of large-volume
documents.
• Authority Groups – Use of each function can be restricted
individually.
• User control and account – Up to 1,000 password-protected user
accounts can be created for customised access. Accounts can be
set up for individuals, groups or departments, in conjunction
with the authority group setting. Maximum limits for printing or
copying pages can be set for each account.
Remote Diagnosis
The MX-M354/M314/M264U/N can be monitored remotely
through a Web browser. In the event of a problem, such as a low
amount of toner, an alert is displayed on the Web page. And, the
E-Mail Status and Alert function generates e-mail messages to
notify the administrator when action or maintenance is required.
Remote Operation
With the MX-M354/M314/M264U/N’s Remote Operation function,
the same control panel screen found on the MFP can be displayed
on the screen of a remote, office-networked PC, allowing the MFP
to be operated via that PC.* This function can, for example,
enable the administrator to guide an MFP user in need of help
through necessary procedures. It also allows users, such as the
physically challenged, who might have difficulty accessing the MFP
control panel, to
operate the MFP
remotely, via the
PC.
* Requires VNC
application.
Network Utility Software
• Sharp Remote Device Manager
(SRDM) makes printer networks
easier to manage by allowing
administrators to customise
monitored items and view settings
such as the IP address directly from
their PC through a standard Web
browser.
• If the MX-M354/M314/M264U/N is
low on paper or toner, the Printer
Status Monitor will alert you in the
form of easy-to-understand
graphics, allowing you to avoid
problems before they arise.
Web-Based System Settings
Administrators can configure
system settings such as address
book control, document filing
management, and user control
(accounting) from either over
the network or from the
control panel of the
MX-M354/M314/M264U/N.
Document Management on the Hard Disk
You can save processed job data in designated folders on the MFP’s hard disk, making it easy to instantly recall saved documents or
jobs for printing and sending at a later time. This contributes greatly to efficient sharing and distribution of information in your
business operations.
Note: Requires optional MX-HD12.
Easy Access to Stored Files
Documents stored on the hard disk can be quickly and easily
searched and accessed from the control panel’s LCD via thumbnail
displays and file previews or through a Web browser.
* Image Compression Tool for converting images into compact PDF files
Word
Excel®
PDF
PowerPoint®
Scanned
image
etc.
Search screen
Compose
Store
View
Search Edit
Output zone
Print
PC-Fax
E-mail
OCR ICT*
Sharpdesk for Total Document Management
Sharpdesk is an original Sharp application that provides integrated desktop
management of documents in over 200 file formats, including scanned
paper-based documents and those created with popular applications such as
Word. It allows you to organise, edit, search, and distribute your documents,
all with simple drag-and-drop operation.
• Intuitive desktop display features thumbnail viewing
• Sharpdesk Imaging provides annotation tools for paper-free proofreading
• Sharpdesk Composer combines different types of files into a single
document
• Optical character recognition converts documents into editable text files
• Output zone distributes files to e-mail, printers, and other applications
• File search allows searching by file name, keyword, or thumbnail
Note: U models require optional MX-NSX1.
Sharp OSA Network Scanner Tool
This client-based scan-to-desktop option is the ideal document management system for small workgroups or
offices that don’t have servers. Sharp OSA Network Scanner Tool provides centralised scan/print user profiles
to give everyone in the office easy one-touch scanning to their PC from any networked MFP—without
complicated settings. Scanned documents can be quickly and easily printed, filed, previewed, shared, and
stored to save time and improve document workflow. And Sharp OSA Network Scanner Tool automatically
names PDF files based on scanned-document titles and can convert scanned documents into text with the
OCR engine to create searchable PDF files.
Note: Requires optional MX-AMX2.
DOCUMENT MANAGEMENT
EXPANDABILITY
Sharp OSA (Open Systems Architecture)
The MX-M354/M314/M264U/N supports the Sharp OSA*
development platform. This innovative technology allows users to
interact with critical business and network applications and/or
external account software right from the LCD control panel,
offering a new realm of control and convenience. And since Sharp
OSA utilises industry-standard network protocols, such as XML
and SOAP, the MX-M354/M314/M264U/N can easily integrate
with document management systems, enterprise resource
planning software, workflow applications, and more.
* Requires optional MX-HD12 and MX-AMX2
and/or MX-AMX3.
Up to 10,000 pages or 1,000 files*
3
that have
been copied, printed, scanned, or faxed*
4
can be
stored by job in a Quick File Folder. You can easily
reuse saved data without having to reload or
rescan the original.
Quick Filing
Up to 20,000 pages or 3,000 files*
3
that have been copied, printed, scanned, or faxed*
4
can be stored by job on the hard disk in up to 1,000 folders with customised names and
locations. Enhanced security features require users to enter a 5- to 8-digit password to
access secure folders, protecting your sensitive data. Storage options include Main Folder
for workgroup sharing and Custom Folder for enhanced-security archiving.
Advanced Filing Function
*3: Storage capacity will vary depending on the type of document and the scan settings.
*4: For fax and Internet fax jobs, only transmitted data (not received faxes) can be saved in Document Filing folders.
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