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Sharp MX-M623N User Manual

Sharp MX-M623N
877 pages
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COPIER
PRINTER
FACSIMILE
SCANNER / INTERNET FAX
DOCUMENT FILING
TROUBLESHOOTING
BEFORE USING THE MACHINE
SYSTEM SETTINGS
About Operation Guide
MAKE A COPY PRINT A DOCUMENT SEND A FAX
SCAN AN IMAGE /
SEND AN INTERNET FAX
SAVE A JOB AND
REUSE IT LATER
MAINTAIN
THE MACHINE
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OPERATION GUIDE

Table of Contents

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Sharp MX-M623N Specifications

General IconGeneral
FunctionsPrint, Copy, Scan, Fax
Print Speed (Black)62 ppm
Print Resolution1200 x 1200 dpi
Scan Resolution600 x 600 dpi
Copy Speed62 cpm
Copy Resolution600 x 600 dpi
Duplex PrintingYes
ConnectivityUSB, Ethernet, Wi-Fi
Hard Disk Drive320 GB
Max Paper SizeA3
Operating System CompatibilityWindows, macOS, Linux
Warm-up Time30 seconds
Memory2 GB
Dimensions (W x D x H)600 x 670 x 1, 100 mm

Summary

BEFORE USING THE MACHINE

PART NAMES AND FUNCTIONS

Identifies and describes all external components of the machine for user reference.

LOADING PAPER

Explains how to load various types of paper into different trays and bypass tray.

ORIGINALS

Details how to place originals correctly in the document feeder and on the glass.

PERIPHERAL DEVICES

Lists and describes optional peripheral devices like finishers and inserters.

SHARP OSA

Explains the Sharp OSA architecture and its application modules.

REGULAR MAINTENANCE

Provides instructions for cleaning key components like the document glass and rollers.

ENTERING TEXT

Explains how to use the touch panel and keyboard for text entry.

SOFTWARE SETUP

Guides users through installing printer and scanner drivers for Windows and Macintosh.

COPIER

BEFORE USING THE MACHINE AS A COPIER

Explains the base screen and basic operations for using the copier function.

BASIC PROCEDURE FOR MAKING COPIES

Details the step-by-step process for making copies using the document feeder or glass.

AUTOMATIC 2-SIDED COPYING

Explains how to perform automatic double-sided copying using the document feeder or glass.

CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE

Guides users on adjusting exposure and selecting original image types for better copy quality.

REDUCTION/ENLARGEMENT/ZOOM

Explains how to adjust the copy ratio for reduction and enlargement.

ORIGINAL SIZES

Lists and explains how to specify original sizes for detection and manual input.

PAPER TRAYS

Explains how to select paper trays for printing and the automatic selection function.

SPECIAL MODES

Introduces special modes like Margin Shift, Erase, and Dual Page Copy.

OUTPUT SETTINGS

Explains various output options like sort, group, offset, staple, punch, and fold.

PRINTER

PRINTER FUNCTION OF THE MACHINE

Explains printer driver types and installation requirements for Windows and Macintosh.

PRINTING FROM WINDOWS

Guides users through the basic printing procedure from Windows applications.

SELECTING THE PAPER

Explains how to configure paper source, type, and size settings in the printer driver.

PRINTING WHEN THE USER AUTHENTICATION FUNCTION IS ENABLED

Details the process of printing when user authentication is active, requiring login credentials.

VIEWING PRINTER DRIVER HELP

Explains how to access help within the printer driver for settings and restrictions.

SAVING FREQUENTLY USED PRINT SETTINGS

Guides users on saving and reusing custom print settings for quicker jobs.

CHANGING THE PRINTER DRIVER DEFAULT SETTINGS

Explains how to modify the default settings of the printer driver.

PRINTING FROM A MACINTOSH

Guides users through the basic printing procedure from Macintosh applications.

FREQUENTLY USED FUNCTIONS

Lists and briefly introduces frequently used printing functions.

CONVENIENT PRINTING FUNCTIONS FOR CREATING PAMPHLETS AND POSTERS

Details functions for creating pamphlets and large posters.

FUNCTIONS TO ADJUST THE SIZE AND ORIENTATION OF THE IMAGE

Explains how to rotate, enlarge, or reduce print images.

IMAGE ADJUSTMENT FUNCTION

Guides users on adjusting image brightness and contrast.

FUNCTIONS THAT COMBINE TEXT AND IMAGES

Explains how to add watermarks and image stamps to printed documents.

FACSIMILE

BEFORE USING THE MACHINE AS A FAX

Covers essential preparations like connecting the telephone line and checking power status.

FAX RECEPTION

Explains how the machine receives and prints faxes automatically or manually.

SPECIAL MODES

Introduces special modes for fax transmission like timer, dual page scan, and job build.

TRANSMITTING AN IMAGE

Outlines the basic steps for scanning and transmitting images.

IMAGE SETTINGS

Explains how to adjust scan size, send size, exposure, resolution, and file format.

CHECKING THE IMAGE TO BE TRANSMITTED (Preview)

Guides users on previewing scanned images before sending them as faxes.

CHAIN DIALING

Explains how to link number sequences with pauses for dialing long numbers.

SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission)

Explains how to send the same fax to multiple destinations in a single operation.

SENDING A FAX DIRECTLY FROM A COMPUTER (PC-Fax)

Details how to send faxes directly from a computer using the PC-Fax function.

SCANNER/INTERNET FAX

BEFORE USING THE MACHINE AS A NETWORK SCANNER

Covers necessary preparations for using the network scanner function.

SCAN MODES

Explains various scanning modes like Scan to E-mail, FTP, Desktop, and Network Folder.

USB MEMORY MODE

Explains how to scan and save files directly to a USB memory device.

INTERNET FAX MODE

Details how to send and receive faxes via the Internet.

PC SCAN MODE

Guides users on scanning from a computer using a TWAIN-compliant application.

METADATA DELIVERY (Data Entry)

Explains how to attach metadata to scanned image files for enhanced workflow.

TRANSMITTING AN IMAGE

Outlines the basic steps for scanning and transmitting images.

IMAGE SETTINGS

Explains how to adjust original size, exposure, resolution, file format, and color mode.

CHANGING THE COLOR MODE

Details how to select color modes like Auto, Full Color, Grayscale, and Mono2.

SCANNING THIN ORIGINALS (Slow Scan Mode)

Details how to use slow scan mode to prevent misfeeds with thin originals.

CHECKING THE NUMBER OF SCANNED ORIGINAL SHEETS BEFORE TRANSMISSION (Original Count)

Explains how to count and display scanned original sheets before transmission.

ELIMINATING BLANK PAGES FROM A TRANSMISSION (Blank Page Skip)

Details how to automatically detect and eliminate blank pages from transmissions.

SENDING TWO PAGES AS A SINGLE PAGE (2in1)

Explains how to reduce two original pages to a single page for transmission.

CHANGING THE PRINT SETTINGS FOR THE TRANSACTION REPORT (Transaction Report)

Guides users on changing print settings for transaction reports.

CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS

Explains how to check the status of scan and Internet fax jobs.

DOCUMENT FILING

OVERVIEW

Provides a general overview of the document filing function and its benefits.

TYPES OF DOCUMENT FILING

Explains the three methods for saving files: Quick File, File, and Scan to HDD.

BEFORE USING DOCUMENT FILING

Details folder structures and items convenient for storing files.

SAVING FILES WITH DOCUMENT FILING

Explains how to save files using Quick File, File, and Scan to HDD.

USING STORED FILES

Guides users on retrieving and using files that have been stored.

SYSTEM SETTINGS

SYSTEM SETTINGS (GENERAL)

Explains settings configurable by general users, including date, paper, and address book.

SYSTEM SETTINGS (ADMINISTRATOR)

Details settings configurable only by the administrator, covering security, operation, and device control.

COMMON OPERATION METHODS

Explains common operations like sorting, using index keys, and text entry.

PRINTER SETTINGS

Covers settings for default print options, paper handling, and PCL/PostScript.

IMAGE SEND SETTINGS

Explains settings for scanning, Internet fax, and related operations.

DOCUMENT FILING SETTINGS

Details settings for managing stored files, automatic deletion, and batch printing.

SECURITY SETTINGS

Covers SSL, IPsec, and IEEE802.1X settings for secure network communication.

CHANGE ADMINISTRATOR PASSWORD

Guides the administrator through the process of changing the password.

PRODUCT KEY

Provides information on entering product keys for expansion kits.

DATA BACKUP

Explains how to back up machine settings and data to USB memory.

STORING/CALLING OF SYSTEM SETTINGS

Details how to store current settings, restore factory defaults, and restore configurations.

SHARP OSA SETTINGS

Explains settings for Sharp OSA, external accounts, and USB drivers.

TROUBLESHOOTING

FREQUENTLY ASKED QUESTIONS

Addresses common problems like copying non-standard sizes and printing issues.

REMOVING MISFEEDS

Provides step-by-step instructions and illustrations for clearing paper jams in various locations.

REMOVING STAPLE JAMS

Explains how to remove staple jams from the finisher and saddle stitch finisher units.

INSTALLING THE SOFTWARE

Offers solutions for common problems encountered during software installation.

PROBLEMS RELATED TO COPYING OPERATION

Addresses issues like copying not taking place or image rotation failures.

PROBLEMS RELATED TO COPY RESULTS

Explains common problems with copy quality, such as grainy images or cut-off parts.

PROBLEMS RELATED TO PRINTING OPERATION

Covers issues like printing not starting or stopping during a job.

PROBLEMS RELATED TO FACSIMILE TRANSMISSION

Addresses problems related to fax transmission, such as delays or blank pages.

PROBLEMS RELATED TO TELEPHONE

Discusses basic telephone connectivity and audio issues.

PROBLEMS RELATED TO AUDIBLE SIGNALS

Addresses issues with low volume or no sound from machine alerts.

PROBLEMS RELATED TO ONE-TOUCH INDIVIDUAL KEYS / GROUP KEYS

Explains problems with storing, editing, or deleting address book entries.

PROBLEMS RELATED TO SCANNING / INTERNET FAX OPERATION

Covers issues like transmission failure or inability to open scanned files.

PROBLEMS RELATED TO SCAN RESULTS

Addresses problems with scanned image quality, such as clipping or poor resolution.

PROBLEMS RELATED TO FILE MANAGEMENT

Explains problems related to disappeared files, deletion errors, and property settings.

GENERAL PROBLEMS

Covers general machine operation, paper handling, quality, and peripheral device issues.

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