2.SCANNING (BASIC OPERATION)
30 Saving Data to a USB Storage Device
3
Define the settings for the new file as required.
Set each of the [File Name], [File Format], [Multi/Single], [Security] and [OCR] settings.
After the settings are done, press [OK].
To clear the settings, press [Reset].
[File Name]
A maximum of 128 letters can be used for the file name.
File Format
Select a file format. If the forced encryption setting is enabled, PDF is the only available file format. To learn
more about the forced encryption setting, refer to the MFP Management Guide.
- [PDF] – Press this button to store scans as a PDF file.
- [TIFF] – Press this button to store scans as a TIFF file. The OCR function cannot be used in this file format.
- [XPS] – Press this button to store scans as an XPS file. The OCR function cannot be used in this file format.
- [Slim PDF] – Press this button to store scans as a slim PDF file. This option is suitable when minimizing the
file size is more important than the image quality. This option is available only when [Full Color] or [Gray
Scale] is selected for the color mode setting.
- [JPEG] – Press this button to store scans as a JPEG file. This option is available only when [Full Color] or
[Gray Scale] is selected for the color mode setting. The OCR function cannot be used in this file format.
- [PDF/A] — Press this button to store your scan as a PDF/A file.
- [DOCX] — Press this button to store your scan as a DOCX file. You can select it only when the OCR function is
enabled.
- [XLSX] — Press this button to store your scan as an XLSX file. You can select it only when the OCR function is
enabled.
- [PPTX] — Press this button to store your scan as a PPTX file. You can select it only when the OCR function is
enabled.
Multi/Single
- [Multi] – Press this button to store scans as a multiple page file. When you scan several pages, the
equipment stores all the pages as a single file.
- [Single] – Press this button to store scans as a single file for each page. When you scan several pages, the
equipment stores each page as a separate file.
Security
When PDF is selected for the file format, you can decide whether or not to encrypt the PDF file. To encrypt the
PDF file, press [On].
P.56 “Encrypting Data When Saving It”
OCR
Decide whether or not to enable OCR.
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