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Software Operation Flowchart
This software includes: System parameter, department management, Employee maintenance, shift management,
Employee leave and statistic report etc. Then how to use this system in a right way? It is far from enough to
understand only the function of each module but to know the connections between them and the system operation
flowchart. Thus, a correct report can be generated.
Software operation flowchart can be described in brief as follows:
1. System parameter
2. Department management
3. Employee maintenance
4. Shift management
5. Employee schedule
6. Record collection
7. Exception management
8. Statistic report
Set T&A rule, statistic rule, company
name and leaving class.
Add, delete and modify departments.
Add, delete and modify employee.
Import and transfer employee.
Set timetable and shift.
Allocate employee shift or temporary
shift.
Collect records from the unit or import
the backup record file.
Deal with business leave/asking for
leave/forgetting clock in/collective late.
Track, check and calculate records to
generate time attendance report.
1．When the software is run for the first time, please set parameters including company name, time attendance
rule, statistic rule for early, late and overtime etc. , leave class. When the setting is completed, it is usually not needed
to be modified unless the management rules of this company changes.
2．Normally there are many departments in one company and all departments need to be entered manually unlike
the directly import of Employee. Department setting should be completed before Employee maintenance.
3． When the software is used for the first time, please make a Text file (*. txt) or MS Excel file (*.xls) for company
Employee in accordance with certain format. For the format, please refer to【import Employee list】 so that all
Employee can be imported to the system at one time. Employee can be added, deleted, modified and transferred to
new department during future use.
4． First add the proper timetable (from on-duty time to off-duty time) according to the company rule and then set
shifts.
5．After the shift setting is completed, it will work until shift is allocated to Employee. Each Employee can only
have one shift. Please note the starting date of the shift. After the allocation of the shift, the arranged working date and
time can be seen clearly for each Employee.
6．Attendance records are stored in the time attendance unit. Please download the records from the unit before
report calculation. In addition, staff information and fingerprint templates can be uploaded and downloaded between
the unit and the computer. Please refer to “Background management” for detailed information.
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