Evaluating MFPs 11
Evaluation
Evaluating paper handling
Produce the type of material typical for your day-to-day business, such as a report or other professional
document. While you perform your evaluation, consider the following:
• Does the range of supported paper types and sizes meet your needs? Does the product support special
paper, such as envelopes and transparencies?
• What are the product’s input and output capacities? Is it easy to change paper sizes and types?
• Does the product support automatic two-sided printing and copying?
• Does the product support special paper handling needs, such as mailbox sorting or electric stapling?
Evaluating copying
Copy the type of material you typically copy, whether a book, magazine, sales brochure, or other high-
quality content. While you perform your evaluation, consider the following:
• Can you make a quick copy by simply pressing a single button on the control panel?
• How easy is it to adjust image quality and select output options from the control panel?
• How easy is it to reduce or enlarge copies? Is an adequate range of reduction/enlargement available?
• Is the maximum number of copies adequate for your needs?
Evaluating faxing
If faxing is available, fax some test documents. If the product has fax speed-dial capabilities, program some
fax numbers. While you perform your evaluation, consider the following:
• Is the fax function easy to use? Does it provide advanced faxing capabilities like fax forwarding, fax
polling and send from your computer?
• Do you encounter any problems sending or receiving faxes?
Evaluating scanning
Scan several documents and photos. While you perform your evaluation, consider the following:
• How easy is it to configure scanning options using the control panel?
• Test the product’s digital sending capabilities. Is it easy to navigate through menus and to send to e-mail?
Evaluating extended functionality
Determine what kinds of extended features could be valuable for your business. While you perform your
evaluation, consider the following:
• Is it possible to add additional functions to the product? Does the product have an open EIO slot or
Foreign Interface port?
• Is wireless printing a possibility? Does the product support direct PDF printing?
• Is it possible to integrate the device with enterprise document management solutions?
• Does the device include a hard drive? Are there job retention features available?
Versatility
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