Working with Company Emails and Meeting Appointments 103
To view the list of meeting participants
Click Start > Calendar.
Click a meeting request that you sent and then click Attendees. The required
and optional attendees will be listed. Icons indicating whether each attendee
has accepted or declined the meeting request will also be displayed.
Note To see the icon indicators in the attendees list, make sure Calendar is synchronized
with the Exchange Server.
To reply to a meeting request
When there’s an incoming email with a meeting request, a notification
message will be displayed on your phone’s Home screen. Scroll to the Email
panel and click it.
In the Outlook message list, click the email to open it.
Click Accept to reply and accept the meeting request, or click Menu >
Decline if you cannot attend the meeting.
Tips • Before responding, you can check your availability during the time of the
requested meeting by clicking View your calendar.
• If the time of the meeting conflicts with your other appointments, a
“Scheduling Conflict” status appears on top of the email.
Choose whether or not to edit the response email before sending and then
click Done:
If you accepted the meeting request, it will automatically be added as an
appointment in Calendar on your phone.
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