Name: Lexmark X940E
Brand: Lexmark
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X940e, X945e

User's Guide

April 2007 www.lexmark.com

Lexmark and Lexmark with diamond design are trademarks of Lexmark International, Inc., registered in the United States and/or other countries.

All other trademarks are the property of their respective owners.

740 West New Circle Road

Lexington, Kentucky 40550

Default Chapter3
- Table of Contents3
Safety Information15
Learning about the Printer17
- Printer Configurations17
- Basic Functions of the Scanner17
- Understanding the ADF and Scanner Glass18
- Understanding the Control Panel19
- Understanding the Home Screen20
- Using the Touch-Screen Buttons22
Installing Options27
- Installing Internal Options27
- Attaching Cables32
Loading Paper and Specialty Media34
- Setting the Paper Size and Paper Type34
- Loading the 520-Sheet Trays34
  - Using A5 or Statement Paper Sizes36
- Loading the 867- and 1133-Sheet Trays37
- Using the Multipurpose Feeder38
- Configuring Universal Paper Settings41
- Linking and Unlinking Trays41
Paper and Specialty Media Guide43
- Paper Guidelines43
- Using Letterhead45
- Using Transparencies46
- Using Envelopes47
- Using Labels47
- Using Card Stock48
- Storing Paper48
- Supported Paper Sizes, Types, and Weights48
Copying55
- Making Copies55
- Copying Photos56
- Copying on Specialty Media56
  - Making Transparencies56
  - Copying to Letterhead56
- Customizing Copy Settings57
- Job Interrupt62
- Placing Information on Copies62
  - Placing the Date and Time at the Top of each Page62
  - Placing an Overlay Message on each Page63
- Canceling a Copy Job63
- Understanding the Copy Screens and Options63
- Improving Copy Quality66
E-Mailing67
- Getting Ready to E-Mail67
  - Setting up the E-Mail Function67
  - Setting up the Address Book67
- Creating an E-Mail Shortcut68
  - Creating an E-Mail Shortcut Using the Embedded Web Server68
  - Creating an E-Mail Shortcut Using the Touch Screen68
- E-Mailing a Document68
- E-Mailing Color Documents69
- Using Profiles70
  - Creating an E-Mail Profile70
  - E-Mailing to a Profile70
- Customizing E-Mail Settings70
  - Adding E-Mail Subject and Message Information70
  - Changing the Output File Type71
- Canceling an E-Mail71
- Understanding E-Mail Options71
Faxing74
- Getting the Printer Ready to Fax74
- Sending a Fax84
  - Sending a Fax Using the Control Panel84
  - Sending a Fax Using the Computer84
- Creating Shortcuts84
  - Creating a Fax Destination Shortcut Using the Embedded Web Server84
  - Creating a Fax Destination Shortcut Using the Touch Screen85
- Using Shortcuts and the Address Book85
  - Using Fax Destination Shortcuts85
  - Using the Address Book86
- Customizing Fax Settings86
- Canceling an Outgoing Fax87
  - Canceling a Fax While the Original Documents Are Still Scanning87
  - Canceling a Fax after the Original Documents Have Been Scanned to Memory88
- Understanding Fax Options88
- Improving Fax Quality89
- Holding and Forwarding Faxes89
  - Holding Faxes89
  - Forwarding a Fax90
Scanning to an FTP Address91
- Scanning to an FTP Address Using the Keypad91
- Scanning to an FTP Address Using a Shortcut Number92
- Scanning to an FTP Address Using the Address Book92
- Creating Shortcuts92
  - Creating an FTP Destination Shortcut Using the Embedded Web Server92
  - Creating an FTP Destination Shortcut Using the Touch Screen93
- Understanding FTP Options93
- Improving FTP Quality94
Scanning to a Computer or USB Flash Memory Device95
- Scanning to a Computer95
- Scanning to a USB Flash Memory Device96
- Understanding Scan to Computer Options96
- Improving Scan Quality98
Printing99
- Installing Printer Software99
- Printing a Document99
  - Printing a Document from Windows99
  - Printing a Document from a Macintosh Computer99
- Printing Confidential and Other Held Jobs99
- Printing from a USB Flash Memory Device101
- Printing Information Pages103
- Canceling a Print Job104
- Printing in Black and White105
- Using Max Speed and Max Yield105
Clearing Jams106
- Avoiding Jams106
- Understanding Jam Numbers and Locations106
- 200-203 Paper Jams108
- 241 Paper Jam111
- 242-244 Paper Jams112
- 250 Paper Jam114
- 280-282 Paper Jams115
- 283-284 and 287-288 Paper Jams116
- 284-286 Paper Jams118
- 289 Staple Jam119
- 290-295 Paper Jams122
Understanding Printer Menus124
- Menus List124
- Supplies Menu125
- Paper Menu126
- Reports Menu134
- Settings Menu136
- Network/Ports Menu180
- Help Menu188
Understanding Printer Messages190
- List of Status and Error Messages190
- Bin <X> Full190
- Call Complete190
- Cancel Not Available190
  - Change <Src> to <X190
  - Check <Src> Guides190
  - Clearing Job Accounting Statistics190
  - Close Door <X191
  - Connect <X>Bps191
- Fax Failed192
- Invalid Engine Code192
- Invalid Pin193
- Invalid File Format193
- Invalid Network Code193
- No Dial Tone194
- Programming System Code Do Not Power off194
- Queued for Sending194
- Remove Paper from All Bins195
- Replace All Originals if Restarting Job195
- Resetting the Printer195
- Restore Held Jobs195
- Restoring Factory Defaults196
- Scan Document too Long196
- Scanner Adf Cover Open196
- Set Clock196
- Some Held Jobs Were Not Restored196
- Submitting Selection197
- Tray <X> Empty197
- Short Paper198
  - Insufficient Memory to Support Resource Save Feature198
  - Insufficient Memory to Collate Job198
  - Insufficient Memory for Flash Memory Defragment Operation198
- Memory Full198
- Page Is too Complex to Print198
- Ppds Font Error199
- Defective Flash Detected199
- Unformatted Flash Detected199
- Standard Network Software Error199
- Flash Full199
  - Serial Option <X> Error199
  - Network <X> Software Error199
- Standard Usb Port Disabled200
- Too Many Disks Installed200
- Too Many Flash Options Installed200
- Too Many Trays Attached200
- Disk Full201
- Unformatted Disk201
- Remove Defective Hard Disk201
- Replace Waste Toner Box201
- Waste Toner Box Nearly Full201
- Waste Toner Box Missing201
- Black Pc Unit Life Warning201
- Color Pc Unit Life Warning201
- Yy Scanner Jam202
- Replace Black Pc Unit202
- Replace Color Pc Units202
Maintaining the Printer203
- Storing Supplies203
- Checking the Status of Supplies203
- Conserving Supplies204
- Ordering Supplies204
- Replacing Supplies205
- Cleaning the Exterior of the Printer219
- Cleaning the Scanner Glass220
- Recycling Lexmark Products220
- Moving the Printer220
Administrative Support225
- Adjusting the Brightness of the Display225
- Disabling Control Panel Menus225
- Adjusting Power Saver225
- Restoring the Factory Default Settings226
- Encrypting the Printer Hard Disk226
- Locking the Control Panel Menus Using the Embedded Web Server227
- Locking the Entire Printer227
- Modifying Confidential Print Settings227
- Supporting Ipsec228
- Supporting Snmpv3228
- Using 802.1X Authentication228
- Creating an Administrative Password229
- Using Secure Mode229
Troubleshooting231
- Checking an Unresponsive Printer231
- Door a will Not Shut Properly231
- Solving Printing Problems232
- Solving Copy Problems235
- Solving Scanner Problems237
- Solving Fax Problems238
- Solving Option Problems241
- Solving Paper Feed Problems243
- Solving Print Quality Problems245
- Solving Color Quality Problems252
  - FAQ about Color Printing252
- Contacting Customer Support255
Notices256
- Edition Notice256
- Industry Canada Notices257
- Power Consumption263
Index266
- Embedded Web Server267

Other manuals for Lexmark X940E

Maintenance Guide25 pages

Setup Guide63 pages

Service Manual815 pages

Fax Guide3 pages

E-Mail Guide3 pages

Copy Guide4 pages

Technical Reference403 pages

Quick Reference12 pages

Specifications4 pages

Clearing Jams Guide8 pages

Troubleshooting Guide13 pages

Ftp Guide2 pages

Accessory Installation Guide2 pages

Setup Sheet1 page

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Lexmark X940E Specifications

General

Category	All in One Printer
Print Technology	Laser
Print Speed (Black)	45 ppm
Print Resolution	1200 x 1200 dpi
Display	Touchscreen
Processor Speed	1.2 GHz
RAM	2 GB
Copy Resolution	600 x 600 dpi
Scan Resolution	600 x 600 dpi
Fax Resolution	300 x 300 dpi
Duplex Printing	Yes
Display Size	10.2 inches
Connectivity Technology	Wired, Wireless
Connectivity	Ethernet, USB
Operating System Compatibility	Windows, Mac, Linux
Copy Speed (Black)	45 cpm
Network Connectivity	Ethernet