LifeSize Icon700 - User Manual

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respective owners.
08
Fall
Lifesize
®
Icon700
TM
Partner Demo Getting Started Guide

Summary

How to Obtain a New Cloud Account

Set Up and Activate Your System

Default Login Credentials

Lists default username and password for system access.

Use Your System

Make a Call

How to initiate a call from the home screen.

Mute Audio

Steps to mute and unmute audio during a call.

End a Call

Method to terminate an active call.

Start a Presentation

Adjust Volume

Mute Video

Move the Camera

Enable Do Not Disturb

Record a Call

Language

Admin

Quick Controls

Additional Configuration; Settings

Lifesize Icon 700 Demo Recommendations

Recommendations for Demo Setup

Lists necessary hardware and bandwidth for a demo.

Demo Dos and Donts

Guidelines and restrictions for conducting demonstrations.

Demo Highlights

Overview

1. Function Description
2. Usage Features
3. Making a Call
4. Audio Management
5. Ending a Call
6. Presentations and Content Sharing
7. Video Management
8. Camera Control
9. Do Not Disturb
10. Recording Calls
11. Language Selection
12. Quick Controls (Gestures on Lifesize Phone HD)
13. Maintenance Features
14. Initial Setup and Activation
15. Admin Settings
16. Additional Configuration / Settings (via Lifesize Admin Console)

The Lifesize Icon 700 is a sophisticated 4K video conferencing solution designed to deliver an exceptional meeting experience. It integrates seamlessly with the Lifesize cloud service, offering high-quality video, content sharing, and robust collaboration features. The system is controlled primarily through the Lifesize Phone HD, a dedicated device that streamlines the management of audio, video, and web conferencing, as well as screen sharing.

Function Description

The Lifesize Icon 700 serves as a complete 4K video conferencing system, enabling users to conduct video calls with stunning picture quality and breathtaking zoom capabilities. It is built upon a modern, streamlined microservices architecture, which ensures industry-leading call quality, content sharing, high service availability, and reliability. This architecture also improves resilience and performance on low-bandwidth networks and accelerates feature development, providing a continuously evolving and robust communication platform. The system is designed for both individual users and conference rooms, offering flexibility in how it is associated with a Lifesize account. When configured for a conference room, it can be used by multiple users and can have its own dedicated Lifesize account and directory listing.

Usage Features

The Lifesize Icon 700, paired with the Lifesize Phone HD, provides an intuitive and comprehensive set of features for managing video conferences.

Making a Call:

To initiate a call, users tap the "Call" icon from the Home Screen on the Lifesize Phone HD. They can then access the "Directory" icon to select a contact and choose to "Dial as Video" or "Dial as Voice." For quick access, contacts can be located and added using "Recents," "Directory," or "Favorites." Meetings can be joined directly through the "Meetings" option, and phone numbers can be dialed using the "Keypad."

Audio Management:

During a call, audio can be muted by tapping the "Mute Audio" icon. A helpful visual cue is provided by the lights on the Lifesize Phone HD, which turn red when audio is muted. Volume can be adjusted during a call by tapping the "Volume" icon and using the slider. Before a call, the volume can be adjusted by tapping the "Start" icon on the Home Screen to access the "Volume" icon.

Ending a Call:

Calls can be ended by tapping the "End" icon. The system offers flexibility in ending calls, allowing users to remove themselves or individual participants from a multiparty call.

Presentations and Content Sharing:

To start a presentation during a call, users tap the "Present" icon. The Lifesize Phone HD also offers "Layouts" icon for various screen layout options. To exit presentation mode, the "Presenting" icon is tapped. A key feature is the ability to share screens whether in a video call or giving a presentation to others in the conference room, enhancing collaborative efforts. The system is capable of displaying 4K content, ensuring sharp and detailed presentations.

Video Management:

Video can be muted during a call by tapping the "More" icon, followed by the "Mute Video" icon.

Camera Control:

The camera can be moved during a call by swiping left and tapping the "Camera" icon. For pre-call adjustments, the "Camera" icon is available on the Home Screen. Users can reposition and zoom the camera using the on-screen controls. Presets can be added by pressing and holding a number in the "Presets" bar, allowing for quick recall of preferred camera angles.

Do Not Disturb:

To enable "Do Not Disturb" mode during a call, users tap the "More" icon and then the "Do Not Disturb" icon.

Recording Calls:

Calls can be recorded by tapping the "Record" icon during a call and selecting the person to own the recording. This feature requires Lifesize Record and Share to be enabled.

Language Selection:

The system's language can be changed by tapping the "Language" icon.

Quick Controls (Gestures on Lifesize Phone HD):

The Lifesize Phone HD incorporates several intuitive gestures for quick control during a call:

• Two-finger touch: Mutes or unmutes audio.
• Two-finger swipe up: Increases volume by 10%.
• Two-finger swipe down: Decreases volume by 10%.
• Three-finger swipe and hold: Moves the local camera in the indicated direction.
• Four-finger touch: Accesses System options.

Maintenance Features

The Lifesize Icon 700 offers several administrative and configuration options to ensure optimal performance and customization.

Initial Setup and Activation:

The initial configuration involves navigating to the system's IP address in a browser, selecting language and time zone, and optionally configuring a proxy connection. After completing the setup, the system is paired with the Lifesize service through the "Go to Admin Console." The system can be associated with an "Individual user" (allowing end-users or admins to link the device) or a "Conference room" (creating a separate Lifesize account for the system, ideal for shared spaces). After activation, the system may undergo a software update, which typically reboots the system within five minutes.

Admin Settings:

Accessing the "Admin" icon on the Lifesize Phone HD provides access to additional administrative settings:

• Network Settings: Allows modification of network settings, including DHCP server and IP address.
• Test Network: Checks the connectivity of the room system to the network and the Lifesize service, aiding in troubleshooting.
• Network Settings Reset: Resets network settings to default values, prompting the system to request an address from the DHCP server.
• System Settings Reset: Resets all system settings to default values, after which the system will guide the user through the initial setup process again.

Additional Configuration / Settings (via Lifesize Admin Console):

The Lifesize admin console provides extensive customization options for the Lifesize Phone HD:

• Video Systems: Users can sign in and click "Video Systems" to customize the phone.
• Phone Selection: Individual or multiple phones can be selected for customization by clicking the Lifesize Phone HD link or checking the box next to their names, then selecting "Customize Selected Phone(s)."
• Wallpaper: From the "Wallpaper" tab, users can choose a pre-defined wallpaper or upload a custom image (JPEG, PNG, 1 MB max, 800x480 px min).
• Layout: The "Layout" tab allows customization of the button layout, offering 4, 6, or 8 button layouts with options such as Call, Calendar, Health, Meetings, Camera, My Info, Custom Speed Dial, Present, Keypad, Recents, Directory, Sleep, Do Not Disturb, Start, Favorites, and Volume.
• Timezones: The "Timezones" tab enables searching for and setting pre-defined time zones, or creating custom ones. Time zones can also be enabled or disabled using a toggle button.
• Saving Changes: All configuration changes are applied by clicking "Save."

These features collectively ensure that the Lifesize Icon 700 is not only a powerful communication tool but also a flexible and user-friendly system that can be tailored to various organizational needs and preferences, with robust maintenance and administrative controls to keep it running smoothly.

LifeSize Icon700 Specifications