Separate files
Combined
into one
Web access screen
Quick File
Folder
Main
Folder
B
C
Custom
Folder
A
MFP‘s hard disk
Backup
Mirroring hard disk
Reuse
Resend*
1
To e-mail or FTP
Fax or Internet fax*
2
Print Out
SCAN
COPY
PRINT
FAX
Thumbnail displays
* Image Compression Tool for converting images into compact PDF files
Compose
Store
View
Search Edit
Output zone
Print
PC-Fax
E-mail
OCR ICT*
DesktopSuper G3 fax
Client PCs
Internet
Network folder
External memory
E-mail
Internet fax
FTP server
Scan to
Scan
Document
Scan
Fax
E-mail
Original
Specify resolution or
colour for each mode
B/W
Full-colour
File creator
Saved Retrieve
Other users
Document is saved to MFP
in original file format
Stored on MFP’s hard disk User retrieves file
from MFP
6
A3 Colour Network Scanning
The MX-5140N/4140N works as a full-colour network scanner
and supports TIFF, PDF, PDF/A, encrypted PDF, compact PDF*,
JPEG, and XPS file formats. Scanned documents can be converted
into compact PDF files to enable fast, high-volume transmission
and save storage space. Enhanced scan performance improves the
legibility of extremely fine text and allows vivid colour reproduction
in scanned documents. Auto Colour Selection chooses the right
mode for scanning originals containing both colour and B/W
pages (see page 4). And five levels of sharpness and contrast
control enable finely tuned adjustments for optimal image quality.
* Requires optional MX-EB11.
Multiple Distribution of Scanned Files
With just a few taps on the LCD touchscreen, you can choose
different ways to distribute your scanned documents. Scan to
E-mail sends documents as an e-mail attachment. Scan to FTP
Server scans documents directly to an FTP server for storage. Scan
to Desktop sends scanned documents directly to your PC desktop.
Scan to Network Folder (SMB) sends files to a shared folder on
a networked Windows-based PC. Scan to External Memory
Device scans documents directly to USB memory devices. And
Scan to Fax enables conventional faxing or Internet faxing.
Document Management on the Hard Disk
You can save processed job data in designated folders on the MFP’s hard disk, making it easy to instantly recall saved documents or jobs for
printing and sending at a later time. This contributes greatly to efficient sharing and distribution of information in your business operations.
Easy Access to Stored Files
Documents stored on the hard disk can be quickly and easily
searched and accessed from the control panel’s LCD via thumbnail
displays and file previews or through a Web browser.
File Combining
For more effective data utilisation,
two files saved on the MFP’s hard
disk can be easily combined into
one file.
PDFs for PC Browsing
Processed job data can be saved as PDF files for browsing and
downloading on a PC.
Easy Sharing of Application Files
To facilitate file sharing across the office network, the
MX-5140N/4140N provides 120GB of hard disk storage space
for folders. Each folder can hold up to 500 files created with
applications such as Word and Excel
®
and saved in their original
format.
Note: It is advisable to back up data saved to the MFP’s hard disk through
use of the optional Mirroring Kit.
PC-Fax/PC-Internet Fax
Directly send a document created on your PC to a recipient’s fax
machine via a phone line or the Internet without printing to paper.
Save time and paper costs while retaining original document quality.
Note: PC-Internet Fax requires optional MX-FWX1; PC-Fax requires MX-FX11.
Internet Fax
Economically send and receive faxes to and from other T-37-
compliant Internet fax machines via the Internet. Thanks to Direct
SMTP support, outgoing Internet faxes do not go through your
mail server, making transmission faster and cheaper.
Note: Requires optional MX-FWX1.
Paperless Faxing with Inbound Routing
Paperless faxing with inbound routing lets you check incoming
faxes via e-mail before printing them out. It can also forward
incoming faxes to destinations—another fax/Internet fax machine,
an FTP server, a network folder (SMB), or a PC desktop—specified
for each sender. When fax data is transferred by file, the Inbound
Routing function automatically attaches the fax sender’s name (as
registered in the MFP’s address book) to the file, so recipients will
know who sent the fax.
Note: PC-Internet Fax requires optional MX-FWX1; PC-Fax requires MX-FX11.
Fax Data Storage on MFP Hard Disk
The MX-5140N/4140N automatically stores data from incoming
and Internet faxes on its hard disk for easy confirmation and
printing from a PC.
Note: PC-Internet Fax requires optional MX-FWX1; PC-Fax requires MX-FX11.
Home Directory
The Home Directory function with user authentication allows users
to designate a network folder as their own default scan
destination, enabling easy data transfer. In addition to simplifying
the scanning process, this handy function lets users scan and send
large files that exceed the capacity of mail servers. It’s so simple:
after a user has logged on via user authentication and gone to the
Image Send screen, the Home Directory function automatically
selects the scan-destination folder.
Improved Address Book
With the MX-5140N/4140N’s improved address book format, up to
seven destinations, including e-mail addresses, fax numbers, and
FTP addresses, can be displayed under each registered entry. For
enhanced security, when registering an entry, you can select
whether the information will be open to all MFP users or limited to
only designated users or groups. And since only the viewable
addresses for each logged-in user are displayed, the list of
addresses is narrowed down, making address searches easier.
Note: Contact a Sharp customer representative for details on activating this
function.
One Scan/Multi Format
This function allows you to specify image resolution or colour for
each mode of broadcasting employed. For example, when sending
the same image data to both a fax and an e-mail destination, you
can send a B/W version via fax and a full-colour version via e-mail.
Drop Out Colour
This function removes chromatic colour from a scanned image,
reducing the data size for compact storage and enhancing the
legibility of B/W text to improve the text recognition rate before OCR.
Black Letter Emphasis
When text-heavy documents are scanned, this function improves
the legibility of B/W text while keeping the file size down. Text is
scanned at high resolution while the rest of the document,
including photos and illustrations, is scanned at a lower resolution.
5
Sharpdesk for Total Document Management
Sharpdesk is an original Sharp application that provides integrated
desktop management of documents in over 200 file formats, including
scanned paper-based documents and those created with popular
applications such as Word. With Sharpdesk, documents
can be organised, edited,
searched, and distributed with
simple drag-and-drop operation.
Features include thumbnail
viewing, annotation tools for
paper-free proofreading, optical
character recognition, the ability
to combine different types of
files into a single document,
and more.
Up to 10,000 pages or 1,000 files*
3
that have
been copied, printed, scanned, or faxed can be
stored by job on the hard disk in a Quick File
Folder. You can easily reuse saved data without
having to reload or rescan the original.
Quick Filing
Up to 20,000 pages or 3,000 files*
3
that have been copied, printed, scanned, or faxed*
4
can be stored by job on the hard disk in up to 1,000 folders with customised names and
locations. Enhanced security features require users to enter a 5- to 8-digit password to
access secure folders, protecting your sensitive data. Storage options include Main Folder
for workgroup sharing and Custom Folder for enhanced-security archiving.
Advanced Filing Function
*3: Storage capacity will vary depending on the type of document and the scan settings.
*4: For fax and Internet fax jobs, only transmitted data (not received faxes) can be saved in the Document Filing function.
LDAP Support
Built-in LDAP (lightweight directory access protocol) support
eliminates the need to enter or register full addresses. When you
enter the first few letters of the recipient’s name, the MX-5140N/
4140N displays a list of possible matches from your company’s
LDAP server. Selected addresses can be stored to the MX-5140N/
4140N’s address book.
*1: CMYK print data cannot be resent.
*2: These functions require their
respective options. See page 5 for details.
DOCUMENT MANAGEMENT
Mirroring Kit
To protect the enhanced data handling capability of the MFP’s
hard disk, which provides improved Document Filing functions
and easy sharing of application files, the optional Mirroring Kit
offers hard disk backup and peace of mind.
Sharp OSA Network Scanner Tool
This client-based scan-to-desktop option is the ideal document
management system for small workgroups or offices that don’t have
servers. Sharp OSA Network Scanner Tool provides centralised
scan/print user profiles to give everyone in the office easy one-touch
scanning to their PC from any networked MFP—without complicated
settings. Scanned documents can be quickly and easily printed, filed,
previewed, shared, and stored to save time and improve document
workflow. And Sharp OSA Network Scanner Tool automatically names
PDF files based on scanned-document titles and can convert scanned
documents into text with the OCR
engine to create searchable PDF
files
.
Note: Requires optional MX-AMX2.