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Brother 420CN - MFC Color Inkjet User Manual

Brother 420CN - MFC Color Inkjet
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®
SOFTWARE USER’S GUIDE
®
Version B

Table of Contents

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Brother 420CN - MFC Color Inkjet Specifications

General IconGeneral
Color PrintingYes
Maximum Print Resolution1200 x 6000 dpi
Print Speed (Black)20 ppm
Paper Capacity100 sheets
DisplayLCD
Monthly Duty Cycle3000 pages
ConnectivityUSB
Media sizesLetter, Legal, A4, A5, Executive
Scanner TypeFlatbed

Summary

Using the machine as a printer (For Windows®)

Using the Brother printer driver

Explains the role of printer driver software for translating computer data for the printer.

Features

Lists key features of the high-quality ink jet printer.

Choosing the right type of paper

Importance of selecting appropriate paper for high-quality printing.

Printing a document

Step-by-step guide on how to print a document from a computer.

Simultaneous printing and faxing

Explains the machine's ability to print, send, and receive faxes concurrently.

Clearing data from the memory

How to clear data remaining in the printer's memory.

Checking the Print Quality

Guidance on checking and improving print quality.

Printer operation key

Describes the function of the printer operation keys.

Status Monitor (Windows® only)

Watching the machine’s status

Explains how to monitor the machine's status via icons and the Status Monitor utility.

How to turn off the status monitor

Instructions on disabling the Status Monitor application.

Printer driver settings (Windows® only)

How to access the printer driver settings

Step-by-step guide to access and configure printer driver settings.

Media Type/Quality (Speed)

Adjust media type and print quality settings.

Page Layout

Configure page layout settings for printing.

Color Matching/Halftone

Adjust color matching and halftone settings.

Color Enhancement

Adjust color enhancement settings for images.

Scaling

Adjust the print size of documents.

Watermark

Add watermarks to printed documents.

Print Date & Time

Configure printing of date and time on documents.

Quick Print Setup

Set up quick print profiles for faster printing.

Basic tab

Media Type and Quality

Select media type and print quality settings on the Basic tab.

Paper Size, Page Layout, Orientation, Copies, Order

Adjust paper size, layout, orientation, copies, and page order.

Paper Source (MFC-5840CN only)

Select the paper source tray for printing (specific model).

Media Type

Quality

Highest

Up to 1200 x 6000 dpi for precise images; highest resolution, slowest speed.

Photo

1200 x 2400 dpi suitable for photographs.

Fine

1200 x 1200 dpi for better quality than Normal.

Enhance Normal Printing

750 x 750 dpi to avoid banding; use with Plain Paper or Transparencies.

Normal

600 x 600 dpi for good quality with typical print speed.

Fast Normal

600 x 300 dpi for better quality than Fast mode.

Fast

600 x 150 dpi for fastest print mode and lowest ink consumption.

Enhanced Print Settings

Bi-Directional Printing

Print heads print in both directions for faster speeds.

Enhanced Normal Printing

Use for fine horizontal bands; prints at increased resolution.

Color Enhancement (True2Life®)

Analyzes image to improve sharpness, white balance, and color density.

Color Density

Adjusts the total amount of color in an image.

White Balance

Adjusts the hue of white areas for color correction.

Sharpness

Enhances image detail and clarity.

Auto Image Enhance

Allows automatic adjustment of picture settings.

Brightness

Adjusts the overall brightness of the image.

Contrast

Adjusts the contrast between light and dark areas.

Red, Green, Blue

Adjusts the intensity of individual color channels.

Paper Size

Custom Paper Size

Enter custom document dimensions, width and height, in mm or inches.

Page Layout

Border Line

Adds borders to pages printed on a single sheet.

Orientation

Portrait (Vertical) vs. Landscape (Horizontal)

Sets document orientation to Portrait or Landscape.

Copies

Collate

Prints complete sets of copies in order.

Reverse Order

Prints pages in reverse order.

Paper Tray (MFC-5840CN only)

Advanced tab

Color

Allows printing color documents in black and white using grayscale.

Image Type

Selects color matching and halftone method based on image type.

Custom Image Type

Manually select color matching methods like Match Monitor, Natural, or Vivid.

Halftone Pattern

Explains Diffusion and Dither methods for arranging dots to express halftones.

Scaling

Adjusts document print size using features like Off, Fit to Paper Size, Free, or Mirror Print.

Watermark

Adds logos or text as watermarks, with options for placement and appearance.

In background

Prints watermark image in the background of the document.

In Outline Text

Prints only the outline of the watermark.

Print Watermark

Offers choices for watermark application: On all pages, first page, from second page, or custom.

Watermark Style

Customizes watermark size, position, text, and bitmap images.

Device Options

Sets printer functions like Print Date & Time.

Print Date & Time

Prints the date and time from the computer's system clock onto documents.

Quick Print Setup

Allows quick selection of driver settings via the task tray icon.

Status Monitor

Reports ink volume and printer status, with default setting as 'on'.

Support tab

Brother Solutions Center

Offers FAQs, user guides, and driver updates for Brother products.

Web Update

Checks and downloads updated printer drivers from the Brother website.

Check Setting

Displays a list of current driver settings.

2 How to scan using Windows®

For Windows® XP

Explains scanning using WIA and TWAIN drivers on Windows XP.

For Windows® 98/98SE/Me and 2000 Professional

Details using TWAIN compliant driver for scanning on older Windows.

For Macintosh®

Directs users to Macintosh scanning instructions.

For ScanSoft®, PaperPort® and OmniPage® OCR

Directs users to OCR software instructions.

Scanning a document (For Windows® XP only)

WIA compliant

Explains WIA for scanning on Windows XP, and TWAIN driver availability.

How to access the scanner

Step-by-step guide to initiate scanning from software.

Scanning a document into the PC (MFC-3240C and MFC-3340CN only)

Scanning a document into the PC (not available for MFC-3240C and MFC-3340CN)

Scanning a document using the ADF

Scanning documents using the Automatic Document Feeder.

Pre-Scanning to crop a portion you want to scan using the scanner glass (not available for MFC-3240C and MFC-3340CN)

Brother Scanner Utility

TWAIN compliant scanner driver for Windows® XP

Using optional TWAIN driver for Windows XP.

Scanning a document

TWAIN compliant

Details how TWAIN drivers facilitate communication between scanners and applications.

How to access the Scanner

Scanning a document into the PC

Pre-Scanning to crop a portion you want to scan

Settings in the Scanner window

Image Type

Sets output image type, affecting resolution and scan type.

Resolution

Details available scanning resolutions and compatible color depths.

Scan Type

Sets scan type to Black & White, Gray Scale, or Color.

Brightness

Adjusts image brightness using a slide bar or input input.

Contrast

Adjusts contrast, emphasizing dark/light areas or gray details.

Document Size

Lists standard and custom document sizes for scanning.

Custom Document Size

Details how to define custom document dimensions for scanning.

Using the Scan key (For USB cable users)

Scan to E-mail

Scan to Image

Scan to OCR

Scan to File

Scan to Card (not available for MFC-3240C, MFC-210C and MFC-5440CN)

Changing the default quality

Steps to change the default scanning quality settings.

Changing the default black & white file format

Steps to change the default file format for black & white scans.

Changing the default color file format

Steps to change the default file format for color scans.

Using ScanSoft® PaperPort® 9.0SE and OmniPage® OCR

Viewing items

Explains Desktop View and Page View for displaying scanned items.

Organizing your items in folders

Describes the filing system for organizing documents in PaperPort.

Quick links to other applications

How PaperPort creates links to other applications for easy access.

ScanSoft® OmniPage® OCR lets you convert image text into text you can edit

How PaperPort uses OmniPage OCR to convert images to editable text.

You can Import items from other applications

Ways to import files into PaperPort from other applications.

You can Export items in other formats

Exporting PaperPort items into various file formats.

Exporting an image file

Steps to save a PaperPort item as an image file.

How to Uninstall PaperPort® 9.0SE and ScanSoft® OmniPage® OCR

Instructions for uninstalling PaperPort and OmniPage OCR.

3 Using the ControlCenter2.0 (For Windows®)

ControlCenter2.0

Overview of ControlCenter2.0's functions like scanning, copying, and PC-FAX.

How to turn off the AutoLoad feature in ControlCenter2.0

Steps to disable ControlCenter2.0 from starting automatically on computer startup.

SCAN

Details the SCAN functions: Image, OCR, E-mail, and File.

Image (Default: Microsoft Paint)

Scan directly to graphic applications like MS Paint.

OCR (Default: MS WordPad)

Scan documents to OCR applications for editable text output.

E-mail (Default: your default E-mail software)

Scan documents directly into an E-mail application as attachments.

File

Scan directly to a disk file, allowing configuration of file type and folder.

CUSTOM SCAN

Customize button names and settings for specific scanning requirements.

PHOTOCAPTURE (not available for MFC-5440CN and MFC-3240C)

Access media card files (Open PCC Folder, Copy From PCC, Copy To Application).

COPY

Using PC and printer driver for enhanced copy operations.

PC-FAX

Buttons for sending/receiving faxes, address book, and setup.

Send

Scan and send documents as faxes using PC-FAX software.

Receive

Receive PC-FAXes, with options to view received faxes.

Address Book

Open the Brother PC-FAX address book to manage contacts.

Setup

Configure PC-FAX sending settings.

DEVICE SETTING

Configure machine settings or check ink levels.

Remote Setup

Open the Remote Setup Program to configure machine settings.

Quick-Dial

Open the Set Quick-Dial window for remote setup.

Ink Level

Check the ink status of the cartridges.

SCAN

Image (example: Microsoft Paint)

Scan images directly into graphics applications like Microsoft Paint.

Add Scan to Image Application

Add custom applications to the Target Application list for scanning.

OCR (Word Processing program)

E-mail

File attachments

File

CUSTOM SCAN

Customizing a user-defined button

Guide for configuring custom scan buttons for Scan to Image.

Scan to OCR:

Guide for configuring custom scan buttons for Scan to OCR.

Scan to E-mail:

Guide for configuring custom scan buttons for Scan to E-mail.

Scan to File:

Guide for configuring custom scan buttons for Scan to File.

PHOTOCAPTURE (not available for MFC-5440CN and MFC-3240C)

Open PCC Folder (PCC: PhotoCapture Center™)

Open Windows Explorer to show files and folders on the media card.

Copy From PCC (PhotoCapture Center™)

Copy files from media card to hard disk with folder settings.

Copy To Application

Copy files from media card to specific application folders.

COPY

PC-FAX

Send

Scan and send documents as faxes using PC-FAX software.

Address Book

Add, amend, or delete contacts in the PC-FAX address book.

Setup

Configure PC-FAX sending settings.

DEVICE SETTING

Remote Setup (not available for MFC-210C)

Open the Remote Setup Program to configure machine settings.

Quick-Dial (not available for MFC-210C)

Open the Set Quick-Dial window for remote setup.

Ink Level

Check the ink status of the cartridges.

4 Using MFC Remote Setup (For Windows®)

MFC Remote Setup (not available for MFC-210C)

Configure MFC settings using the Remote Setup application.

5 Using Brother PC-FAX software (For Windows®)

PC-FAX sending

Send PC-FAXes, attach cover pages, and manage recipients.

Setting up user information

Enter information to create Fax Header and Cover Page.

Sending setup

Configure PC-FAX sending, including user interface and header options.

Outside line access

Enter number to access an outside line for faxing.

Include header

Add header information to the top of fax pages.

User interface

Choose between Simple Style or Facsimile Style user interfaces for PC-FAX.

Address Book

Select address book (Brother or Outlook Express) for PC-FAX sending.

Speed-Dial setup

Register or change dial numbers for Speed-Dial buttons.

Brother Address Book

Access the PC-FAX Address Book dialog box.

Setting up a Member in the Address Book

Add, edit, and save member information in the address book.

Setting up a Group for Broadcasting

Combine multiple recipients into a group for broadcasting faxes.

Editing Member information

Edit or delete member and group information.

Deleting a Member or Group

Delete member or group entries from the address book.

Exporting the Address Book

Export the address book to ASCII text or Vcard format.

Importing to the Address Book

Import ASCII text files or Vcards into the address book.

Setting up a Cover Page

Access the PC-Fax Cover Page setup screen.

Entering Cover Page Information

Input details for To, From, Comment, Form, BMP file, and page numbering.

Sending a file as a PC-FAX using the Facsimile style user interface

Send files as faxes using the Facsimile style interface.

Redial

Redial the last five fax numbers.

Sending a file as a PC-FAX using the Simple style user interface

Send files as faxes using the Simple style interface.

Setting up PC-FAX receiving (MFC-420CN, MFC-620CN, MFC-5440CN, MFC-5840CN and MFC-3340CN only)

Running PC-FAX Receiving

Steps to start the PC-FAX receiving software.

Setting up your PC

Configure PC-FAX receiving setup via the taskbar icon.

Viewing new PC-FAX messages

How to view new PC-FAX messages and understand icon status.

6 Using the PhotoCapture Center™ from your PC (For Windows®) (not available for MFC-5440CN and MFC-3240C)

For USB cable users

Instructions for accessing media card files using USB.

For Network cable users

Instructions for accessing media card files via network.

7 Network Scanning (not available for MFC-3240C and MFC-210C)

Network License

Information on PC licenses included and additional licenses.

Registering your PC with the machine

Steps to register your PC with the machine for network scanning.

Specify your machine by address

Specify the network scanner by its IP address.

Specify your machine by Name

Specify the network scanner by its Node Name.

Search for Devices

Search for and select available network devices.

Scan To Button

Enter PC name for display on machine's LCD, set PIN for security.

Using the Scan key

Scan to E-Mail (PC)

Scan documents to a designated PC's E-mail application over the network.

Scan to Image

Scan documents directly to a designated PC's graphics application over the network.

Scan to OCR

Scan documents to a designated PC for OCR conversion over the network.

Scan to File

Scan documents directly to a designated PC and save as files over the network.

8 Using your machine with a Macintosh®

Setting up your USB-equipped Apple® Macintosh®

Connect and set up the machine with a USB-equipped Macintosh.

Media Type

Select media type for optimal print results on Macintosh.

Quality

Choose print quality settings for documents on Macintosh.

Using the Brother printer driver with your Apple® Macintosh® (Mac OS® X)

Configure page setup options like paper size and orientation.

Choosing page setup options

Steps to set paper size, orientation, and scale for printing.

Choosing printing options

Control special printing features like quality, media type, and color/grayscale.

Using the Brother printer driver with your Apple® Macintosh® (Mac OS® 8.6-9.2)

Select printer and set up document printing for older Mac OS versions.

Sending a fax from your Macintosh® application

Send faxes directly from Macintosh applications.

For Mac OS® X users

Steps for sending faxes from Mac OS X applications.

Drag a vCard from the Mac OS® X Address Book application

Use vCards from Mac OS X Address Book to address faxes.

For Mac OS® 8.6 - 9.2 users

Send faxes directly from Macintosh applications on older Mac OS versions.

Scanning from a Macintosh® (not available for Mac OS® 8.6)

Use Macintosh TWAIN driver for scanning with applications.

Accessing the scanner

Steps to access the scanner setup dialog on Macintosh.

Scanning an image into your Macintosh®

Scan a whole page or a portion after pre-scanning on Macintosh.

Pre-Scanning an image

Scan a low-resolution preview and crop unwanted areas.

Settings in the Scanner window

Configure image settings like resolution on Macintosh.

Image

Select scanning resolution for finer image output.

Color Type

Set scan type to Black & White, Gray, or Color on Macintosh.

Scanning Area

Set the document size for scanning, including custom dimensions.

Business Card Size (not available for MFC-3240C and MFC-3340CN)

Scan business cards using specific size setting.

Adjusting the Image

Adjust image brightness and contrast for optimal results.

Brightness

Adjust image brightness using a slider or input value.

Contrast

Adjust image contrast by dragging a slider or entering a value.

Using Presto!® PageManager®

Document management software for scanning, OCR, and image editing.

System requirements for Presto!® PageManager®

Lists hardware and software requirements for Presto! PageManager.

Technical Support

Contact information for technical support by region.

Using the ControlCenter2.0 (For Mac OS® X 10.2.4 or greater)

How to turn off the AutoLoad feature in ControlCenter2.0

Disable ControlCenter2.0 from automatically loading on startup.

SCAN

Scan functions: Image, OCR, E-mail, File on Macintosh.

Image (example: Apple PreView)

Scan images directly into graphics applications like Apple PreView.

Add Scan to Image Application

Add custom applications to the Target Application list for Macintosh scanning.

OCR (Word Processing program)

Configure Scan to OCR on Macintosh for text conversion.

E-mail

Scan documents to E-mail application as attachments on Macintosh.

File attachments

Lists supported file types for Macintosh email attachments.

File

Scan images and save to file types/folders on Macintosh.

CUSTOM SCAN

Set custom preferences for Macintosh scanning actions.

Customizing a user-defined button

Configure custom scan buttons for Scan to Image on Macintosh.

Scan to OCR:

Configure custom scan buttons for Scan to OCR on Macintosh.

Scan to E-mail:

Configure custom scan buttons for Scan to E-mail on Macintosh.

Scan to File:

Configure custom scan buttons for Scan to File on Macintosh.

COPY

Configure Copy buttons for advanced copy functions on Macintosh.

DEVICE SETTINGS

Configure machine settings or check ink levels on Macintosh.

Remote Setup (not available for MFC-210C)

Open Remote Setup Program for machine settings on Macintosh.

Quick-Dial (not available for MFC-210C)

Open Set Quick-Dial window for Remote Setup on Macintosh.

Ink Level

Open Maintenance window to display ink levels on Macintosh.

MFC Remote Setup (Mac OS® X 10.2.4 or greater) (not available for MFC-210C)

Using the PhotoCapture Center™ from a Macintosh® (not available for MFC-3240C and MFC-5440CN)

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