Cisco 7940 Series Quick Reference Guide

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Adjusting the Phone
Display Contrast
Press the Settings button
Press “1” to select Contrast
Adjust the contrast using the “Up” and “Down”
soft keys
Press the “Ok” soft key to save
Press the “Exit” soft key
Handset Volume
Remove the handset from the cradle
Press the Volume Up/Down buttons
Press the “Save” soft key
Replace the handset
Speakerphone Volume
Press the Speaker button
Press the Volume Up/Down buttons
Press the “Save” soft key
Press the Speaker button to turn off the
speakerphone
Ring Volume
With the handset in the cradle and speakerphone
off, press the Volume Up/Down buttons. The
setting will automatically be saved.
Ring Type
Press the Settings button
Press 2 to select Ring Type
Press the Scroll Up/Down buttons to highlight
the desired ring type
Press the “Select” soft key
Press the “Ok” soft key to save
Press the “Exit” soft key
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Making Calls
Dialing
Outside Access Digit
This is the prefix digit required when dialing
an outside phone number, used to distinguish
between an inside extension or star code and an
outside phone number. You will hear a higher-
pitch dial tone before the key press, and a lower-
pitch dial tone after the key press.
Internal Extensions
Dial the 3, 4, 5 or 6-digit extension (based on
your company's phone configuration)
Local Calls
Dial the Outside Access Digit + the number
Long Distance Calls
Dial the Outside Access Digit + 1 + the number
International Calls
Dial the Outside Access Digit + 011 + the
country code + the city code + the number
International calling must be enabled by your
Service Provider.
Direct Inward Dialing (DID)
A DID phone number allows outside callers to
directly dial an internal extension, bypassing an
operator or auto-attendant. This term is used
throughout this document where applicable.
Making a Call
Using the Handset
Lift the handset and dial the desired number
or Dial the desired number then lift the handset
Using the Speakerphone
Press the Speaker button and dial the desired
number
or Dial the desired number and press the Speaker
button
or Dial the desired number and press the “Dial”
soft key
or Dial the desired number and press a line
button
Using the headset
Press the Headset button and dial the desired
number
or Dial the desired number and press the
Headset button
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Cisco 7940 Series Specifications

General

Brand	Cisco
Model	7940 Series
Category	IP Phone
Language	English