(Form HS1)
Introduction
Before you return your equipment you must warn your supplier if the substances you used (and produced) in
the equipment can be dangerous. You must do this to comply with health and safety at work laws.
You must complete the Declaration (HS2) on the next page and send it to your supplier before you
dispatch the equipment. If you do not, your supplier will assume that the equipment is dangerous and he
will refuse to accept it. If the Declaration is not completed correctly, there may be a delay in processing your
equipment.
Guidelines
Take note of the following guidelines:
.Your equipment is 'uncontaminated' if it has not been used or if it has only been used with substances
that are not dangerous. Your equipment is 'contaminated' if it has been used with any dangerous
substances.
.If your equipment has been used with radioactive substances, you must decontaminate it before you
return it to your supplier. You must send independent proof of decontamination (for example a certificate
of analysis) to your supplier with the Declaration (HS2). Phone your supplier for advice-
.We recommend that contaminated equipment is transported in vehicles where the driver does not share
the same air space as the equipment.
PROCEDURE
Use the following procedure:
1. Contact your supplier and obtain a Return Authorisation Number for your equipment.
2. Turn to the next page(s), photocopy and then complete the Declaration (HS2).
3. Remove all traces of dangerous gases: pass an inert gas through the equipment and any accessories which
will be returned to your supplier. Drain all fluids and lubricants from the equipment and its accessories.
4. Disconnect all accessories from the equipment. Safely dispose of the filter elements from any oil mist
filters.
5. Seal up all of the equipment's inlets and outlets (including those where accessories were attached). You
may seal the inlets and outlets with blanking flanges or heavy gauge PVC tape.
6. Seal contaminated equipment in a thick polythene bag. If you do not have a polythene bag large enough
to contain the equipment, you can use a thick polythene sheet.
7. If your equipment is a large pump (or any other large piece of equipment), strap the equipment and its
accessories to a wooden pallet. Preferably, the pallet should be no larger than 51Omm x 915mm (20" x 35};
contact your supplier if you cannot meet this requirement.
8. If your equipment is too small to be strapped to a pallet, pack it in a suitable strong box.
9. If the equipment is contaminated, label the pallet (or box) in accordance with laws covering the transport
of dangerous substances.
10. Fax or post a copy of the Declaration (HS2) to your supplier. The Declaration must arrive before the
equipment.
11. Give a copy of the Declaration to the carrier. You must tell the carrier if the equipment is contaminated.
12. Seal the original Declaration in a suitable envelope; attach the envelope securely to the outside of the
equipment package. WRITE YOUR RETURN AUTHORISAnON NUMBER CLEARLY ON THE
OUTSIDE OF THE ENVELOPE OR ON THE OUTSIDE OF THE EQUIPMENT PACKAGE.
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