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Ericsson Dialog 4422 IP Office User Manual

Ericsson Dialog 4422 IP Office
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Dialog 4422 IP Office
BusinessPhone Communication Platform
User Guide

Table of Contents

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Ericsson Dialog 4422 IP Office Specifications

General IconGeneral
BrandEricsson
ModelDialog 4422 IP Office
CategoryIP Phone
LanguageEnglish

Summary

Welcome

Phone Description

Phone Components Overview

Details the physical components like display, keys, handset, and optional accessories.

Hidden Key Functions

Explains functions not explicitly shown on keys, such as selection and logging.

Lamp Indications

Key Lamp Meanings

Indicates call status and function activity via key lamps.

Display Information

Display Symbols Explained

Explains icons and symbols used on the phone display.

Menu Structure

Navigable Menu Options

Details the navigable menus and their options.

Tones and Signals

Audible Signal Explanations

Explains various audible tones and signals used by the phone.

Safety Instructions

General Usage Precautions

General safety precautions for using the telephone.

Starting the Phone: Log On/Off

Initial Setup and Connection

Connects the phone to the network and powers it on.

Software Updates

Guides through updating the phone's software if available.

Logging On and Off Procedures

Details procedures for logging into and out of the phone system.

Incoming Calls

Answering Calls

Procedures for answering incoming calls via handset or other means.

Answering Calls to Another Extension (Call Pick-up)

Instructions to answer calls directed to other extensions.

Answering a Second Call

Explains how to manage a second incoming call.

Outgoing Calls

Making Calls

Instructions for making internal and external calls.

Last External Number Redial

How to redial the last external number dialed.

Automatic Callback Function

Setting up a callback request when an extension is busy.

Busy Extension Features

Features for dealing with busy extensions.

Abbreviated Numbers

Using speed dial numbers.

Call List Management

Accessing and managing the list of incoming/outgoing calls.

During Calls

Monitoring Calls

Listening to a call via the loudspeaker while handset is on hook.

Mute Function

Turns the microphone on or off during a conversation.

Inquiry and Call Handling

Making inquiries, holding calls, and managing parties.

Transferring Calls

Procedures for transferring ongoing internal or external calls.

Call Waiting Management

Managing a second incoming call during an active conversation.

Conference Calls Setup

Establishing and managing multi-party conference calls.

Sending Messages

Leaving callback or voice messages for other extensions.

Call Forwarding

Diversion Options Overview

Explains diverting calls when absent, busy, or not active.

Fixed Diversion Setup

Directs calls to a pre-programmed diversion address.

Individual Diversion Setup

Diverting calls to internal or external diversion addresses.

External Diversion Setup

Diverting calls to a new or existing external diversion address.

Follow-me Feature

Forwarding calls to where you are located.

Bypass Call Forwarding

Calling an extension even if Call Forwarding is active.

Absence Information

Informing Callers of Absence

Allows callers to be informed about your absence reasons.

Entering Absence Information

Methods to enter pre-defined text or voice information for absence.

Voice Information Recording

Recording voice messages to inform callers of absence.

Managing Absence Information

Procedures for saving, using, and erasing absence information.

Mailbox System

Activating the Mailbox

Diverting calls to the mailbox system.

Deactivating the Mailbox

Disabling the call diversion to the mailbox system.

Accessing the Mailbox

Accessing mailbox functions from own or other extensions.

Listening to Messages

Methods for listening to new, heard, and stored messages.

Forwarding Voice Messages

Copying and forwarding received voice messages to other mailboxes.

Changing Personal Greeting

Recording and setting personal greetings for callers.

Sending Messages via Mailbox

Recording and sending messages to other internal mailboxes.

Outcall Notification Setup

Setting up notifications for new voice messages.

Password Management

Procedures for changing the mailbox system password.

Dictaphone Function

Recording and retrieving personal voice messages.

Group Features

Group Call Pick-up

Answering calls directed to group members.

Common Bell Function

Allows picking up calls from a predefined Common Bell extension.

Group Hunting Management

Features for hunt groups.

Other Useful Features

Tandem Configuration

Configuring two telephones to share a single directory number.

Reminder Function

Setting the phone to provide reminders at specific times.

Doorphone Operation

Monitoring admissions and opening doorlocks via the phone.

Direct Inward System Access (DISA)

Making external calls via the company PBX using system access.

Account Number Entry

Entering account numbers to debit telephone costs.

DTMF Tones Usage

Using tone signals for controlling answering machines or devices.

Least Cost Routing (LCR)

Automatically selecting the cheapest connection route for external calls.

Settings

Programmable Keys Configuration

Storing functions or numbers on programmable keys.

Ring Signal Tone Character

Selecting different ring signal tone characters for the phone.

Language Settings

Changing the display menu language of the phone.

Time Format Settings

Configuring the display format for time (12 or 24 hour).

Date Format Settings

Configuring the display format for the date.

Setting the Time

Manually setting the phone's time.

Setting the Date

Manually setting the phone's date.

Handset and Loudspeaker Volume

Adjusting the volume for the handset and loudspeaker.

Hearing Aid Compatibility and Level

Adjusting hearing level and utilizing inductive coupler.

Ring Signal Volume

Adjusting the volume of the ring signal.

Mute Ring Signal

Suppressing the ring signal for incoming calls.

Network Settings

Viewing network configuration options like DHCP and IP address.

Accessories

Headset Operation

Using an optional headset.

Headset Preset Configuration

Configuring the phone to connect calls to the headset by default.

Headset Volume Adjustment

Adjusting the volume level for the headset.

Pull-out Leaf Installation

Installing the optional pull-out leaf for a personal number list.

Web Server Access

Retrieving IP Address

Finding the IP address of the phone via its display.

Accessing the Web Server

Connecting to the phone's web interface via a browser.

Web Server Settings Configuration

Changing web server password and configuring settings.

Web Server Programmable Keys

Modifying programmable key functions via the web interface.

Web Server Hearing Level

Adjusting the hearing level setting through the web interface.

Useful Hints

External Line Connections

Guidance on establishing call diversions or conferences with external lines.

Installation

Installing Cables

Connecting the handset, network, and power cables.

Installing Stands

Attaching and detaching the phone's adjustable stands.

Installing Pull-out Leaf

Steps to install the optional pull-out leaf accessory.

Wall Mounting Procedures

Instructions for wall mounting the telephone.

Mounting Spacers

Securing spacers for wall mounting according to measurements.

Installing Designation Cards

Using Designation Card Manager to print custom cards.

Phone Placement and Cleaning

Guidelines for placing the phone and keeping it clean.

Troubleshooting

Fault Check List

Steps for checking and resolving common operational problems.

Glossary

Index

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