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Panasonic KX-F780 - User Manual

Panasonic KX-F780
80 pages
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Telephone Answering System
with Facsimile
Model No. KX-F780
OPERATING
INSTRUCTIONS
Please read these Operating Instructions
before using the unit and save for future
reference.
¡This product is designed for use in the United
States of America, and may not operate in other
countries. (See page 76 for more details.)
¡Este producto ha sido diseñado para su uso en los
Estados Unidos de América, y puede no funcionar
correctamente en otros países. (Consulte la página
76 para tener más detalles.)
FOR OPERATION ASSISTANCE,
CALL 1-800-HELP-FAX (1-800-435-7329)
Contents
Installation and Connection RR p. 6
Initial Preparation RRRRRR p. 11
Basic OperationsRRRRRRR p. 17
Advanced Operations RRRR p. 32
Troubleshooting and
Routine CareRRRRRRRRR p. 65
General Information RRRRR p. 72

Table of Contents

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Panasonic KX-F780 Specifications

General IconGeneral
Print TechnologyThermal Transfer
DisplayLCD
Automatic Document Feeder Capacity10 sheets
Memory ReceptionYes
Copier FunctionYes
Caller IDYes
Out-of-Paper ReceptionYes
Paper Capacity50 sheets
Fax FeaturesDelayed Transmission, Polling
TypePlain Paper Fax Machine

Summary

Important Safety Instructions

Location of Controls

Front View

Diagram and labels for the front panel of the fax machine.

Control Panel

Answering Control Buttons

Details the specific buttons used to manage the answering system.

Installing Your Unit

Installing the Handset Cradle

Step-by-step guide to attach the handset cradle to the unit.

Installing Paper and Accessories

Installing Recording Paper

Instructions for loading the fax paper roll into the unit.

Installing Paper Stacker

Guide for attaching the paper stacking accessory.

Connections

Initial Setup

Setting Date and Time

Instructions to program the unit's current date and time for accurate logging.

Configuring Unit Settings

Setting Your Logo

Procedure to enter a custom logo for fax transmissions.

Setting Facsimile Telephone Number

How to program the unit's fax number for outgoing transmissions.

Entering Characters and Symbols

Selecting Receive Mode

Configuring Receive Modes

AUTO RECEIVE Mode Settings

How to configure the unit for automatic reception of faxes or messages.

MANUAL RECEIVE Mode Settings

How to configure the unit for manual reception of calls.

Adjusting Volumes

Voice Call Operations

Making and Answering Calls

Instructions for initiating and receiving voice calls using the unit.

Voice Muting and Speakerphone Tips

Explains microphone muting and provides tips for speakerphone use.

Transmitting Documents

Document Requirements

Details the acceptable sizes and weights for documents to be faxed.

Loading Documents

Instructions on how to properly feed documents into the fax machine.

Fax Transmission Procedures

Manual and Simplified Transmission

Methods for sending faxes manually and with fewer steps.

Transmission Controls

Features for auto-redialing, sending long documents, and stopping transmissions.

Voice Guided Fax Transmission

Fax Reception Procedures

Manual and Automatic Reception

Steps for manually receiving faxes and using automatic reception features.

Reception Guidance and Control

Explains voice guidance for reception and how to stop it.

ANS;FAX Mode: Mixed Reception

Setup for Faxes and Voice Messages

Steps to configure the unit for receiving both faxes and voice messages.

Pre-recorded Greeting Messages

Explains the default greeting messages used by the unit.

Setting ANS;FAX Ring Count

FAX Mode: Dedicated Fax Operation

FAX Mode Setup and Ring Count

How to configure the unit for fax-only operation and set ring count.

TEL;FAX Mode Operation

TEL;FAX Mode Configuration

Greeting Message and Ring Count

Sets the greeting message and ring count for TEL/FAX mode.

Setting Silent Fax Recognition Ring Count

Making a Copy

Stopping Copying

Procedure to interrupt the copying process.

Answering Device Operation

Listening to and Erasing Messages

How to play back and delete recorded voice messages.

Answering Device Playback and Recording

Playback Functions

Controls for repeating, skipping, stopping, and changing speed of message playback.

Recording Memo Messages

How to record short private messages.

Recording a Telephone Conversation

Automatic Dialing and Directory Management

Storing Phone Numbers

How to save numbers for one-touch and speed dialing.

Number Secrecy and Erasure

Procedures for keeping numbers private and deleting stored entries.

Using Automatic Dialing for Calls and Faxes

Automatic Voice and Fax Dialing

How to make voice calls and send faxes using stored numbers.

Electronic Telephone Directory

Voice Contact Feature

Initiating and Responding to Voice Contact

How to start and answer voice conversations during fax operations.

Telephone Button Functions

TONE, FLASH, PAUSE, and Redial

Explains functions of TONE, FLASH, PAUSE buttons and redialing.

Polling for Fax Documents

Receive and Transmit Polling

Procedures for retrieving and allowing retrieval of fax documents via polling.

Delayed Transmission

Sending Documents Overseas

Remote Fax Operations

Remote Reception via Extension

How to receive faxes using an extension phone on the same line.

Changing Remote Fax Activation Code

How to set or change the code for remote fax reception.

Junk Mail Prohibitor Feature

Setting and Using Junk Mail Prohibitor

How to block unwanted faxes and allow designated callers to send.

Distinctive Ring Service Configuration

Setting Ring Pattern and Receive Behavior

Programming ring patterns to manage incoming calls based on receive mode.

Signaling Pager on Fax Reception

Voice Mailbox and Password Management

Using Mailbox and Setting Password

Steps to enable mailbox feature and set access passwords.

Mailbox Message Handling

Recording and Listening to Mailbox Messages

How to record and play back messages stored in specific mailboxes.

Mailbox Message Management

Erasing Mailbox Messages and Setting Alerts

Instructions for deleting messages and enabling new message alerts.

Transferring Incoming Calls

Setting Message Transfer;Pager Call

Remote Answering Device Operation

Remote Operation Commands and Card

Lists commands for remote operation and provides a reference card.

Programming Remote Operation ID

Remote Message Listening

Listening to Common and Mailbox Messages Remotely

How to access and play back messages from common memory and mailboxes remotely.

Remote Message Management Operations

Playback Control and Message Erasure

Functions for controlling message playback and deleting messages remotely.

Monitoring Room Sound

Allows listening to ambient sound in the unit's location remotely.

Advanced Remote Operations

Recording, Re-recording, and Skipping Greetings

How to record, re-record, and skip greeting messages remotely.

Controlling Message Transfer and Pager Call

Remotely enabling or disabling message transfer and pager calls.

Recording Custom Greeting Messages

Greeting Message Management

Checking and Erasing Custom Greetings

How to listen to and delete recorded custom greeting messages.

Answering System Settings

Recording Time and Message Alert Settings

Adjusts message recording duration and enables alerts for new messages.

Answering System Alerts and Greeting Time

Recording Time Alerts and Greeting Duration

Sets alerts for low recording time and the duration of greeting messages.

Display and Logo Customization

Logo Print Position and Display Contrast

Adjusts logo placement on faxes and display brightness.

Reception Feature Configuration

Friendly Reception and Fax Voice Guidance

Enables automatic reception and controls audible prompts for fax operations.

System Configuration and Reset

Handset Switch and Feature Reset

Configures handset use and resets advanced features to defaults.

Summary of Programmable Features

Basic and Advanced Features Overview

Lists and describes fundamental and advanced programmable settings.

Printing Reports and Lists

Printing Procedures and Report Types

Instructions on printing various operational reports and lists.

Report Printing Settings

Transmission Report and Journal Auto Print Settings

Configures transmission reports and automatic journal printing.

Report Samples and Communication Results

Understanding Report Content and Errors

Explains report samples and common communication error messages.

Display Error Messages

General Troubleshooting

Troubleshooting Calls and Fax Transmission

Solutions for common issues with calls and fax transmission.

Function-Specific Troubleshooting

Troubleshooting Fax Reception, Answering Device, and Copying

Solutions for problems in fax reception, answering device, copying, and power failures.

Clearing Recording Paper Jams

Clearing Document Jams

Feeder Pressure and Handset Cradle Maintenance

Adjusting Feeder Pressure and Removing Cradle

Resolving paper feeding issues and detaching the handset cradle.

Cleaning Internal Unit Components

FCC Compliance Information

Limited Warranty Details

Service Center Directory

User Information and Accessories

Service Information and Accessory Orders

Details on obtaining service and ordering replacement recording paper.

Product Specifications

Speed Dialer List

Panasonic FAX Advantage Program

Customer Support and Warranty Services

Information regarding customer support, warranty, and replacement services.

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