Ricoh MP C407 Series

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1. Push the main power switch.

The main power indicator goes out. The main power turns off automatically when the machine shuts

down. If the screen on the control panel does not disappear, contact your service representative.

2. Getting Started

Main Page

Table of Contents3
How to Read the Manuals8
Symbols Used in the Manuals8
Model-Specific Information9
Names of Major Features10
What You Can Do with this Machine11
Searching by What You Want to Do11
Reducing My Costs11
Using Scanned Files on the Computer12
Registering Destinations13
Operating the Machine more Effectively14
What You Can Do with this Machine15
Customizing the [Home] Screen15
Making Copies Using Various Functions16
Printing Data Using Various Functions17
Utilizing Stored Document17
Sending and Receiving Faxes Without Paper18
Sending and Receiving Faxes Via the Internet20
Sending and Receiving Faxes by Using the Machine Without Fax Unit Installed21
Using the Facsimile and the Scanner in a Network Environment22
Embedding Text Information in Scanned Files22
Preventing Information Leakage (Security Functions)23
Centrally Controlling Scan Conditions and Distribution24
Monitoring and Setting the Machine Using a Computer24
Preventing Unauthorized Copying25
You Can Use Application Site26
Getting Started29
Guide to Names and Functions of Components29
Guide to Components29
Guide to Functions of the Machine's Options32
Guide to Functions of the Machine's External Options (Mainly Europe)32
Guide to Functions of the Machine's External Options (Mainly Asia)33
Guide to Functions of the Machine's External Options (Mainly North America)33
Guide to the Names and Functions of the Machine's Control Panel35
Changing the Display Language36
How to Use the [Home] Screen37
Possible Operations on the Standard Application Screen39
Adding Icons to the [Home] Screen41
How to Use each Application43
[Copy] Screen44
[Fax] Screen46
[Scanner] Screen51
Registering Functions in a Program56
Turning On/Off the Power59
Turning on the Main Power59
Turning off the Main Power59
Logging in the Machine61
When the Authentication Screen Is Displayed61
User Code Authentication Using the Control Panel61
Logging in Using the Control Panel61
Logging out Using the Control Panel62
Placing Originals64
Placing Originals on the Exposure Glass64
Placing Originals in the Auto Document Feeder64
Copy67
Basic Procedure67
Auto Reduce / Enlarge68
Duplex Copying69
Specifying the Original and Copy Orientation70
Combined Copying72
One-Sided Combine73
Two-Sided Combine74
Copying Onto Custom Size Paper76
Copying Onto Envelopes77
Sort79
Changing the Number of Sets79
Storing Data in the Document Server80
Basic Procedure for Transmissions (Memory Transmission)81
Registering a Fax Destination81
Deleting a Fax Destination83
Transmitting While Checking Connection to Destination (Immediate Transmission)84
Canceling a Transmission85
Canceling a Transmission before the Original Is Scanned85
Canceling a Transmission While the Original Is Being Scanned85
Canceling a Transmission after the Original Is Scanned85
Storing a Document87
Sending Stored Documents88
Printing the Journal Manually90
Print91
Quick Install91
Displaying the Printer Driver Properties92
Standard Printing93
When Using the PCL 6 Printer Driver93
Printing on both Sides of Sheets94
When Using the PCL 6 Printer Driver94
Types of Two-Sided Printing94
Combining Multiple Pages into Single Page95
When Using the PCL 6 Printer Driver95
Types of Combine Printing95
Printing on Envelopes97
Configuring Envelope Settings Using the Control Panel97
Printing on Envelopes Using the Printer Driver97
Saving and Printing Using the Document Server98
Storing Documents in Document Server98
Managing Documents Stored in Document Server99
Using the Quick Print Release Function100
Using the Print/Scan(Memory Storage Device) Function102
Scan105
Basic Procedure When Using Scan to Folder105
Creating a Shared Folder on a Computer Running Windows/Confirming a Computer's Information105
Registering an SMB Folder107
Deleting an SMB Registered Folder110
Entering the Path to the Destination Manually111
Basic Procedure for Sending Scan Files by E-Mail112
Registering an E-Mail Destination112
Deleting an E-Mail Destination114
Entering an E-Mail Address Manually114
Basic Procedure for Storing Scan Files115
Checking a Stored File Selected from the List116
Specifying the File Type117
Specifying Scan Settings118
Document Server119
Storing Data119
Printing Stored Documents121
Web Image Monitor123
Displaying Top Page123
Adding Paper and Toner125
Loading Paper125
Precautions for Loading Paper125
Loading Paper into Paper Trays125
Loading Paper into the Bypass Tray126
Printing from the Bypass Tray Using the Printer Function128
Loading Orientation-Fixed Paper or Two-Sided Paper130
Recommended Paper133
Recommended Paper Sizes and Types133
Adding Toner141
Sending Faxes or Scanned Documents When Toner Has Run out143
Disposing of Used Toner143
10. Troubleshooting145
When a Status Icon Is Displayed145
When the Indicator Lamp for [Check Status] Is Lit or Flashing146
When the Machine Makes a Beeping Sound148
When You Have Problems Operating the Machine149
When Multiple Functions Cannot be Executed Simultaneously154
Messages Displayed When You Use the Copy/Document Server Function155
Messages Displayed When You Use the Facsimile Function157
When Network Setting Problems Occur158
When the Remote Fax Function Cannot be Used164
Messages Displayed When You Use the Printer Function167
Messages Displayed on the Control Panel When You Use the Printer Function167
Messages Printed on the Error Logs or Reports When You Use the Printer Function170
Messages Displayed When You Use the Scanner Function179
Messages Displayed on the Control Panel When You Use the Scanner Function179
Messages Displayed on the Client Computer189
When Other Messages Appear196
When There Is a Problem Scanning or Storing Originals197
When the Address Book Is Updated198
When Data Cannot be Sent Due to a Problem with the Destination199
When the Machine Cannot be Operated Due to a Problem with the User Certificate200
When Problems Occur While Logging in201
When the User Lacks Privileges to Perform an Operation202
When the LDAP Server Cannot be Used202
11. Information for this Machine203
Information on Environmental Regulations203
ENERGY STAR Program203
Energy Saving Functions203
User Information on Electrical and Electronic Equipment (Mainly Europe)205
Environmental Advice for Users (Mainly Europe)206
Index209

Ricoh MP C407 Series

Table of Contents

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