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Ricoh MP C401 Series - User Manual

Ricoh MP C401 Series
228 pages
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For safe and correct use, be sure to read the Safety Information in
"Read This First" before using the machine.
For information not found in paper manu-
als, see the online manuals available on our
web site
(http://www.ricoh.com/downloads/).
Information for This Machine
Troubleshooting
Adding Paper and Toner
Web Image Monitor
Document Server
Scan
Print
Fax
Copy
Getting Started
What You Can Do with This Machine
User Guide

Table of Contents

Other manuals for Ricoh MP C401 Series

Questions and Answers

  • G
    gsantiagoJul 31, 2025
    What to do if documents don't print from Ricoh All in One Printer?
    • V
      Veronica BoltonJul 31, 2025
      If documents and reports from your Ricoh All in One Printer aren't printing, it could be due to a full paper output tray. Make sure to remove the printed papers from the tray. Also, check if the printer is out of paper and load paper if necessary.
  • T
    Tracy JonesAug 4, 2025
    Why does my Ricoh All in One Printer keep misfeeding?
    • P
      Patrick RobinsonAug 4, 2025
      Frequent misfeeds in your Ricoh All in One Printer can be caused by several factors. Curled paper can lead to misfeeds, so flatten the paper or load it with the curled edges facing downward. Ensure that the tray's side and end fences are set properly and locked. If you're using paper of an undetectable size, specify the paper size using the control panel. Finally, make sure there isn't any foreign object on the output tray.
  • C
    Charles BrightAug 8, 2025
    What to do if error message persists after removing misfed paper from Ricoh All in One Printer?
    • S
      Samantha HayesAug 8, 2025
      If an error message persists on your Ricoh All in One Printer even after removing the misfed paper, fully open the front cover and then close it. Also, ensure that no paper is still jammed in the tray.
  • N
    Nicole TrujilloAug 12, 2025
    What to do if Ricoh MP C401 shows 'Error Occurred'?
    • C
      Cindy WilliamsAug 12, 2025
      If an error has occurred on your Ricoh All in One Printer, and the [Check Status] screen displays a function with the status "Error Occurred", press [Check] in the function where the error occurred. Then, review the displayed message and take the appropriate action.
  • J
    Jeremy VegaAug 17, 2025
    Why can't I print in duplex mode on Ricoh All in One Printer?
    • B
      Barbara OchoaAug 17, 2025
      If you're unable to print in duplex mode on your Ricoh All in One Printer, it might be because the selected paper tray isn't set for duplex printing. Change the setting for "Apply Duplex" in [Tray Paper Settings] to enable duplex printing for the paper tray. Also, verify that you've selected a paper type that's suitable for duplex printing in [Tray Paper Settings].
  • J
    Jessica JacksonAug 21, 2025
    Why does Ricoh All in One Printer error message persist after closing cover?
    • E
      Emma MendozaAug 21, 2025
      If an error message remains displayed on your Ricoh All in One Printer even after closing the indicated cover, it could be that one or more covers that are not indicated are still open. Make sure to close all the covers of the machine.
  • A
    Anthony HobbsAug 26, 2025
    Why is Ricoh All in One Printer printing on the wrong side of paper?
    • J
      Jonathan ReidAug 26, 2025
      If original images are being printed on the reverse side of the paper by your Ricoh All in One Printer, you may have loaded the paper incorrectly. Ensure you load the paper correctly.

Summary

How to Read the Manuals

Symbols Used in the Manuals

Explains symbols used in the manual for user guidance.

Model-Specific Information

Names of Major Features

1. What You Can Do with This Machine

Searching by What You Want to Do

Guides users to find procedures based on desired tasks.

Registering Destinations

Details the process of registering fax or email destinations.

Preventing Information Leakage (Security Functions)

Explains security features to prevent unauthorized access and copying.

Monitoring and Setting the Machine Using a Computer

Using Web Image Monitor to check status and configure settings remotely.

2. Getting Started

Guide to Names and Functions of Components

Introduces and explains the various parts and components of the machine.

Turning On;Off the Power

Procedures for safely powering the machine on and off.

Logging In the Machine

Explains the process of authenticating and accessing the machine.

3. Copy

Basic Procedure

Step-by-step guide to performing basic copying operations.

Duplex Copying

Instructions for making two-sided copies to save paper.

Combined Copying

Explains how to combine multiple pages onto a single sheet.

Storing Data in the Document Server

How to save documents onto the machine's hard disk for later retrieval.

4. Fax

Basic Procedure for Transmissions (Memory Transmission)

Outlines the fundamental steps for sending faxes using memory transmission.

Registering a Fax Destination

Steps to add fax numbers or addresses to the address book.

Canceling a Transmission

Procedures for cancelling a fax transmission.

5. Print

Quick Install

Guides through the process of installing printer drivers using the CD-ROM.

Standard Printing

Basic steps for performing standard printing operations.

Printing on Both Sides of Sheets

How to perform duplex printing using the printer driver.

Saving and Printing Using the Document Server

How to store, edit, and print documents using the Document Server.

6. Scan

Basic Procedure When Using Scan to Folder

Steps for scanning documents and sending them to a folder.

Registering an SMB Folder

Steps to register a shared folder using the SMB protocol.

Basic Procedure for Sending Scan Files by E-mail

Steps for scanning documents and sending them via email.

Specifying the File Type

How to select the format for scanned files (e.g., PDF, TIFF).

7. Document Server

Storing Data

Explains how to store documents on the machine's hard disk.

Printing Stored Documents

How to print documents that have been saved in the Document Server.

8. Web Image Monitor

Displaying Top Page

Instructions on how to access the Web Image Monitor interface.

9. Adding Paper and Toner

Loading Paper

General precautions and steps for loading paper into the machine.

Recommended Paper Sizes and Types

Lists recommended paper sizes, weights, and types for optimal performance.

Adding Toner

Information and precautions for adding toner to the machine.

Disposing of Used Toner

Guidelines for the safe and proper disposal of used toner.

10. Troubleshooting

When a Status Icon Is Displayed

Explains status icons and their meanings for machine conditions.

When the Indicator Lamp for the [Check Status] Key Is Lit or Flashing

Troubleshooting steps when the check status lamp indicates an issue.

Messages Displayed When You Use the Copy; Document Server Function

Lists and explains error messages from Copy/Document Server functions.

Messages Displayed When You Use the Printer Function

Explains error messages related to printer functions.

11. Information for This Machine

Information on Environmental Regulations

Details environmental precautions and regulatory information for the machine.

Environmental Advice for Users (mainly Europe)

Environmental advice and recommendations for users in Europe.

Ricoh MP C401 Series Specifications

General IconGeneral
Print TechnologyLaser
Resolution1200 x 1200 dpi
FunctionsPrint, Copy, Scan, Fax
Duplex PrintingYes
Monthly Duty CycleUp to 150, 000 pages
Copy Resolution600 x 600 dpi
Fax Speed33.6 kbps
Processor533 MHz
Operating System CompatibilityWindows, Mac OS, Linux
Print Speed40 ppm (A4)
ConnectivityUSB, Ethernet
Supported Paper SizesA3, A4, A5, B4, B5, Letter, Legal, Executive, Folio
Scanner TypeFlatbed, ADF
Scan Resolution600 dpi
Copy Speed40 cpm (A4)
Control Panelcolor touchscreen
Memory1.5 GB RAM

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