TIMEDOX Silver - User Manual

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HR Monitoring and Time-clocks
QuickStart Guide
For Timedox Silver/Silver Plus
This QuickStart Guide provides guidelines regarding:
 How to mount the Time-clock onto a wall
 How to set the date and time
 How to add employees and punch In and Out
 How to connect the Time-clock via the Ethernet and USB
 Featured tips on getting the most of your Time-clock
Timedox US provides account administration with customer service and
technical setup consultation for all devices.
To subscribe: (If you have already purchased the Pro Suite Software, skip these steps.)
1. Go to https://timedox.us/subscribe
2. Find “Pro Suite Software” and select Add to Cart
3. Review Cart and select Proceed to checkout
4. Fill in required fields and select Place order
5. Check email and download required links.
To contact us: email support@timedox.us | Ph. 470-554-7334
Or schedule a support call on our website, under Contact in the dropdown menu.
For further information on any issue related to this guide, please refer to the
Timedox User Guide

Summary

Package Contents

Mounting the Time-clock onto a wall

Setting Date and Time

Adding and Enrolling Employees

Data Transfer Options

Connect via Network

Guide for transferring time-clock data using an Ethernet network connection.

Download via USB

Instructions to transfer time-clock data to a PC using a USB storage device.

Setting the Timedox Excel File

Overview

1. Function Description
2. Important Technical Specifications
3. Usage Features
4. Maintenance Features

The Timedox HR Monitoring and Time-clocks QuickStart Guide provides instructions for setting up and using Timedox Silver and Silver Plus time-clocks. These devices are designed for HR monitoring, specifically for tracking employee attendance and managing time-related data.

Function Description:

The Timedox time-clocks serve as a central point for employees to punch in and out, recording their work hours. The system facilitates the collection of attendance data, which can then be transferred and processed for payroll and HR reporting. The Silver Plus model offers additional features like Ethernet connectivity and proximity card support, enhancing its versatility in different work environments. The core function is to accurately capture employee attendance, reducing manual errors and streamlining HR processes.

Important Technical Specifications:

While the manual doesn't list explicit technical specifications like processor speed or memory, it highlights key connectivity and input methods:

• Power: Requires an A/C Power Adapter.
• Connectivity:
  • Ethernet Cable: Included with Silver Plus models, enabling network connectivity for data transfer.
  • USB: Supports USB 2.0+ storage devices for data download.
• Input Methods for Employee Identification:
  • Fingerprint (FP): Employees can register their fingerprints for clocking in/out. The device features a fingerprint sensor.
  • Password (PWD): Employees can use a 4-8 digit PIN for identification.
  • Proximity Card/Fob: Supported by Silver Plus models, allowing employees to wave a card over the time-clock for identification.
• Mounting: Designed for wall mounting, requiring four large Phillips screws and four dry-wall screw anchors. A small black screw secures the time-clock to the mounting plate.
• Display: Features a screen for displaying menus, date, time, and user interactions.
• Keypad: A numerical keypad is integrated for entering PINs and navigating menus.

Usage Features:

The Timedox time-clocks are designed for ease of use, both for administrators and employees:

• Mounting: A straightforward wall-mounting process is detailed, ensuring the device is securely placed at an optimal height (up to four feet from the Ethernet port).
• Date and Time Setting: Administrators can easily set and verify the date and time through the device's menu, ensuring accurate timekeeping.
• Employee Enrollment: The system supports multiple methods for adding and enrolling employees:
  • Fingerprint Registration: Employees place and lift their finger three times on the sensor for registration.
  • PIN/Password Setup: Administrators can assign unique 4-8 digit PINs to employees.
  • Proximity Card Enrollment (Silver Plus): Cards are waved over the time-clock's top-right area for registration.
• Clocking In/Out: Employees can use their registered fingerprint, PIN, or proximity card to punch in and out. The system automatically registers the first punch as "IN" and subsequent punches as "OUT."
• Data Transfer Options:
  • Network Connection (Silver Plus): Data can be transferred over an Ethernet network using the OfflineDeviceManager software. This involves configuring DHCP settings, finding the device's IP address, and uploading data.
  • USB Download: Data can be downloaded directly to a USB device, offering a convenient offline transfer method.
• Software Integration: The system is designed to work with Timedox's Pro Suite Software and an Excel-based EmployeeReportManager. This software allows for:
  • Account administration and technical setup consultation.
  • Downloading required links and software.
  • Importing employee IDs and attendance data from the time-clock.
  • Defining company and payroll settings.
  • Entering employee names and hourly rates.
  • Generating attendance reports.
• User-Friendly Interface: The device features a menu-driven interface accessible via a keypad, making navigation and settings adjustments intuitive.

Maintenance Features:

The manual touches upon a few maintenance-related aspects to ensure optimal device performance:

• Fingerprint Protection Sticker: Users are instructed to remove a fingerprint protection sticker during setup, which is crucial for proper fingerprint sensor operation.
• Power Cycling: For network connectivity issues or after certain configuration changes (like DHCP settings), users are advised to remove and reinsert the power cord for 30 seconds, effectively power cycling the device.
• Software Updates: While not explicitly detailed as a maintenance feature, the mention of downloading required links and software implies that updates or new versions of the Timedox software may be available, contributing to system maintenance and improvement.
• Customer Support: Timedox provides customer support via email and phone, offering assistance for any issues related to the device or software, which is a key aspect of long-term maintenance and troubleshooting.
• User Guide: The QuickStart Guide directs users to the comprehensive Timedox User Guide for further information on any issue, serving as a primary resource for self-maintenance and problem-solving.
• Data Management: The process of regularly downloading and saving attendance data to a designated folder (e.g., "Timedox" on the desktop) is a crucial maintenance step to prevent data loss and ensure accurate record-keeping. The option to auto-retrieve data in the settings menu further streamlines this process.

TIMEDOX Silver Specifications