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Brother FAX 255 User Manual

Brother FAX 255
95 pages
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OWNER’S MANUAL
FAX 255
FAX 275

Table of Contents

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Brother FAX 255 Specifications

General IconGeneral
TypePlain Paper Fax
Print TechnologyThermal Transfer
Fax Modem Speed14.4 Kbps
Automatic Document FeederYes
Paper Tray Capacity50 sheets
Memory TransmissionYes
Copier FunctionYes
Fax/Telephone SwitchYes
CompressionMH/MR/MMR
Telephone IndexYes
Print Resolution203 x 392 dpi
MemoryApprox. 512 KB
ConnectivityTelephone Line
Automatic Document Feeder (ADF)10 sheets
Speed Dial Locations100 locations

Summary

Introduction

Using This Manual

Explains how to use the manual and find information.

Finding Information

Details methods for locating specific features or functions within the document.

Control Panel Overview

FAX 255 and FAX 275

Provides a detailed explanation of the control panel layout and functions for specific models.

Set Up and Connections

Caution

Lists important safety precautions to follow during setup and connection of the fax machine.

Packing List

Lists all the items that should be included with the fax machine upon purchase.

Choosing a Location

Guides users on selecting an appropriate and safe place to install the fax machine.

Assembly

Provides step-by-step instructions for assembling the fax machine, starting with loading paper.

Initial Setup

Getting Started

Covers initial setup tasks like dialing mode, date, time, and station ID for the fax machine.

Setup Receive

Basic Receiving Operations

Explains fundamental operations for receiving faxes, including answer modes.

Setting F/T Ring Time

Configures the duration of the double-ring notification for voice calls in FAX/TEL mode.

Easy Receive

Allows automatic fax reception without pressing the start key, simplifying the process.

Changing Remote Codes

Provides instructions for modifying fax receive and telephone answer codes for remote operation.

Polling

Describes the process of retrieving faxes from other machines or allowing others to retrieve faxes from yours.

Setup Send

Before You Begin

Outlines important preliminary steps and document requirements before sending a fax.

Resolution

Sets the fax transmission resolution to optimize quality for different document types.

Contrast

Adjusts the lightness or darkness of documents for sending or copying.

Advanced Sending Operations

Overseas Mode

Adjusts fax tones to accommodate difficult overseas transmissions.

Next-Fax Reservation (For FAX 275 Only)

Allows scheduling the next fax transmission even while another is in progress for specific models.

Multiple Resolution Transmission

Enables setting different resolutions for individual pages within a single fax transmission.

Setting Up Polling Transmit

Configures the machine to wait with a document for another fax machine to retrieve it.

Canceling a Scheduled Job

Allows users to cancel pending tasks like delayed faxes or polling transmissions.

Interrupting Delayed Fax and Polling Transmit Jobs

Enables sending or copying a document immediately, overriding scheduled transmissions.

Setup Auto Dial Numbers

Storing One Touch Dial Numbers

Instructions for storing up to ten fax/phone numbers for quick dialing via dedicated keys.

Storing Speed Dial Numbers

Guides on storing speed dial numbers for easy dialing using two-digit codes.

Telephone Operation

Dialing Options

Details various methods for making voice calls, including manual dialing and memory dialing.

One Touch Dialing

Explains how to initiate calls using the stored One Touch dial locations.

Speed Dialing

Covers the process of initiating calls using pre-programmed Speed Dial numbers.

Hold

Describes how to place a call on hold and release it.

Pause

Explains how to insert delays in dialing sequences for automatic dialing.

Tone/Pulse

Details how to switch between tone and pulse dialing for specific services.

Searching Telephone Index

Provides methods to search stored names in One Touch and Speed Dial memories.

Telephone Service

Custom Features

Introduces advanced telephone services like Distinctive Ring and Caller ID supported by the fax.

Registering the Distinctive Ring Pattern

Guides on registering specific ring patterns to identify incoming calls by number.

Caller ID

Explains how to use the Caller ID service to view incoming caller information.

Caller ID Log

Describes how the fax machine stores and displays a log of the last 20 received caller IDs.

Viewing the Caller ID Log

Details how to browse and view information stored in the Caller ID Log.

Returning a Call from the Log

Provides steps to automatically return calls directly from the Caller ID Log.

Registering a Caller ID Number

Explains how to save incoming caller information as One Touch or Speed Dial entries.

Making Copies

Copy Functions

Details how to make copies of documents using the fax machine's scanning and printing capabilities.

Printing Reports

FAX Settings

Lists the types of reports and logs that can be printed from the fax machine.

To Print a Report

Provides instructions on how to print various reports and lists stored in the fax machine.

Transmission Verification (Xmit) Report

Explains how to print reports confirming successful or failed fax transmissions.

Using the Trans. Verify Key

Describes how to use the dedicated key to print the transmission report for the last fax sent.

Important Information

Standard Telephone and FCC Notices

Contains essential notices and compliance statements regarding telephone line usage and FCC regulations.

Federal Communications Commission Compliance Notice (For USA Only)

Details FCC compliance for the device, including limits for digital devices and interference.

Industry Canada Compliance Statement (For Canada Only)

Provides compliance information for the device as per Canadian regulations.

Important Safety Instructions

Lists critical safety guidelines for operating and maintaining the fax machine to prevent hazards.

WARNING

Provides a critical warning about electrical shock risks when servicing or installing the equipment.

Troubleshooting and Maintenance

Troubleshooting

Offers guidance on resolving common issues and errors encountered with the fax machine.

Error Messages

Explains common error messages displayed by the fax machine and provides solutions.

DOCUMENT JAM

Provides steps to clear paper jams from the document feeder and cutter.

PAPER ROLL EMPTY

Instructions for replacing the paper roll when it is depleted.

PRINTER FAULT

Addresses overheating issues with the recording head and suggests cooling procedures.

PRINTER JAM

Guides on clearing paper jams from the printer mechanism.

SCANNER ERROR

Provides solutions for scanner errors, typically involving cleaning the scanner components.

Phone Line or Connections

Troubleshooting steps for issues related to phone line connectivity and fax machine response.

No Dial Tone on the Handset

Steps to diagnose and resolve issues where the handset does not register a dial tone.

Sending Faxes

Troubleshooting tips for common problems encountered during fax transmission, like poor quality or dialing errors.

Transferring a Call to the Fax Machine

Instructions on how to transfer an answered call to the fax machine for reception.

Fax Machine "Hears" Voice as CNG Tone

Addresses issues where voice calls are misinterpreted as fax tones, suggesting a setting change.

Transmission Verification Report Prints “Result: NG”

Explains how to resolve transmission errors indicated by "Result: NG" reports, often due to line quality.

Custom Features on a Single Line

Discusses potential conflicts with custom telephone line features affecting fax operation.

Specifications

General Specifications

Details key technical attributes like type, compatibility, modem speed, and resolution.

Power and Physical Specifications

Covers power source, consumption, dimensions, and weight of the fax machine.

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