Konica Minolta bizhub 215 User Manual

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Guide [Fax Operations
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Konica Minolta bizhub 215 Specifications

General

Print Speed	21 ppm
Print Resolution	600 x 600 dpi
Paper Capacity	250 sheets
Max Paper Size	A3
Copy Speed	21 cpm
Connectivity	USB 2.0
Printing Technology	Laser
Copy Resolution	600 x 600 dpi
Scanning	Yes
Optical Scanning Resolution	600 x 600 dpi
Faxing	Optional
Multi-purpose Tray Capacity	100 sheets
Standard Output Capacity	250 sheets
Maximum Output Capacity	250 sheets
Internal Memory	128 MB
Dimensions	570 x 531 x 449 mm
Memory	128 MB
Time to First Page	8.5 seconds
Scan Type	Flatbed
Maximum Input Capacity	1350 sheets
Type	Monochrome
Functions	Print, Copy, Scan
Fax Transmission Speed	33.6 kbps
Network Connectivity	Optional

Summary

Introduction

Welcome

Provides an overview and thanks the user for purchasing the machine.

User's Guides

Lists the available user guides and their content.

User's Guide Description

Describes the purpose and scope of this User's Guide.

Conventions Used in This Manual

Explains symbols, formatting, and conventions used throughout the manual.

Symbols Used in This Manual

Details symbols related to safety, procedures, and references.

Original and Paper Indications

Explains how original and paper sizes are indicated in the manual.

Before Using the Fax Function

Control Panel Overview

Details the names and functions of each part of the control panel.

Control Panel - Name and Function

Describes the buttons and indicators on the control panel.

Extended Operation Panel MK-733 (Optional)

Describes the functions of the optional Extended Operation Panel MK-733.

Display Message

Explains the messages displayed on the fax mode and utility screens.

Pictograms in Fax Mode

Shows pictograms used in fax mode and their meanings.

Initial Mode Settings

Defines the default settings for copy and fax modes when the machine is turned on or reset.

Original Handling

Covers procedures and types related to original documents.

Using the ADF

Instructions for loading originals into the Automatic Document Feeder.

Original Types and Cautions

Describes original types, loading methods, and precautions.

Initial Setup and Settings Check

Covers required registrations and default settings checks.

Required Registration Items

Lists essential items to register before using the machine for the first time.

Checking Default Settings

Instructs users to check factory default settings and change them as needed.

Setting Current Date and Time

Step-by-step guide to set the machine's current date and time.

Setting Daylight-Saving Time

Explains how to configure the machine for daylight-saving time.

Registering Local Fax Number

Provides instructions for registering the machine's local fax number.

Registering Sender Name

Explains how to register a sender name that appears on sent originals.

Specifying Line Type and Monitor Sound

Describes how to specify line type and set line monitor sound volume.

Specifying Communication Line

Details how to specify the communication line type (PSTN or PBX).

How to Use the Fax Function

Transmission Procedure

Explains the basic steps for sending a fax from the machine.

Loading Originals

Covers procedures for loading originals into the machine.

Loading Original into ADF

Instructions for loading originals into the Automatic Document Feeder.

Loading Original on Glass

Instructions for loading originals onto the flatbed scanner glass.

Specifying Fax Image Quality

How to select the image quality for scanned documents.

Specifying Destination

Covers methods for specifying fax destinations.

Specifying Single Destination

Lists methods for specifying a single fax destination.

Entering Fax Number

Detailed steps for manually entering a destination fax number.

One Touch Dial

Explains how to send a fax using pre-registered one-touch dial destinations.

Speed Dial

Explains how to send a fax using pre-registered speed dial numbers.

Group Dial

Describes how to send faxes to multiple destinations registered in a group.

Program Dial

Explains how to register and execute functions for program dial destinations.

Address Book (List, Search)

How to search and select destinations from the Address Book.

Chain Dial

Specifies destinations using a combination of dial keys and functions.

Specifying Multiple Destinations

Explains how to send a fax to multiple destinations sequentially.

Manual Redialing

Redials the last fax destination that was dialed.

Original Scanning Operations

Covers operations during the original scanning process.

Handling Memory Overflow During Scanning

Describes actions to take when the machine's memory is full during scanning.

Handling Transmission Failures

Covers scenarios and actions for when fax transmissions fail.

Transmission Failure Scenarios

Explains automatic redialing and what happens when a transmission fails.

Manual Fax Transmission

Covers procedures for manual fax transmission.

Sending Fax After Voice Call

Procedure for sending a fax after a voice call has been made.

Canceling Transmission

Procedures for canceling active transmissions or reservations.

Canceling Active Transmission

How to cancel a fax transmission job that is currently in progress.

Canceling Transmission Reservations

How to delete queued transmission jobs or reservations.

Checking Communication Results

Covers how to check the results of fax communications.

Viewing Communication Results

How to view the results of sent and received faxes.

Printing Reports and Lists

Instructions for printing various communication reports and lists.

Report and List Types

Details the types of reports and lists that can be printed.

Detailed Report Types

Details the types of reports and lists that can be printed.

Memory and Immediate Transmission

Explains memory and immediate transmission methods.

Memory Transmission

Explains how to scan and save originals in memory for later faxing.

Immediate Transmission

Describes sending faxes directly without using memory.

Specifying Transmission Time

How to set a specific time for transmitting faxes.

Batch Transmission

Explains how to send multiple originals at a specified time.

Receiving Data

Covers procedures for receiving fax data.

Memory Receiving

How received faxes are saved in memory for later printing.

Received Document Paper Size

Details the paper sizes supported for printing received documents.

Received Document Paper Priority

Explains how the machine selects paper for received documents.

Automatic Data Reception

How the machine automatically receives faxes based on call count.

Manual Data Reception

Procedure for manually receiving a fax after picking up the receiver.

Making a Call

Explains how to use the machine as a phone to make calls.

Receiving a Call

Explains how to receive calls when the machine is used as a phone.

Convenient Fax Functions

F-Code Transmission (F-Code TX)

Covers F-code transmission functionality.

Specifying F-Code for Fax Transmission

How to specify F-codes (SUB, SID) when entering a fax number.

Specifying F-Code for Destination Registration

How to specify F-codes when registering one-touch or speed dial destinations.

Confidential User Box Usage

Covers confidential user box functionality for secure communication.

Registering Confidential User Box

Procedure to register a Confidential User Box for secure communication.

Sending Data to Confidential User Box

How to send documents securely to a Confidential User Box.

Printing Confidential Received Originals

How to print documents received in a Confidential User Box.

Polling TX: Sending with Receiver's Instruction

Covers Polling TX functionality for sending documents.

Using Polling TX

Explains how to send documents based on the receiver's polling instruction.

Deleting Documents Sent by Polling

How to delete documents that have been sent via polling.

Polling RX: Receiving with Machine Instruction

Covers Polling RX functionality for receiving documents.

Relay Transmission Setup

Covers setting up relay transmission functionality.

Relay Broadcasting Setup

Covers setting up the machine as a relay distribution station.

Forwarding Received Documents

Explains how to forward received documents to a specified destination.

Internet Fax

Transmitting Internet Fax

Covers the process and settings for transmitting Internet faxes.

Internet Fax Transmission Setup

Items to configure before sending an Internet fax.

Basic Internet Fax Transmission

Steps for sending an Internet fax, including loading originals and specifying destinations.

Address Book Search for Internet Fax

How to search for email addresses in the Address Book using LDAP.

Configuring Internet Fax Transmission Settings

Covers various transmission settings for Internet faxes.

Specifying Transmission Time

How to set a specific time for transmitting Internet faxes.

Selecting Basic or Advanced Mode

Choosing between basic or advanced settings for transmission.

Specifying Max Transmission Size

Setting the maximum size for transmitted Internet fax data.

Specifying Max Transmission Resolution

Setting the resolution for transmitted Internet fax data.

Specifying Compression Coding Method

Selecting the compression method for Internet fax transmission.

Specifying Image Quality and Density

Covers specifying image quality and density for scanning.

Specifying Image Quality

How to select the image quality for scanning originals for Internet fax.

Specifying Density

How to adjust the density for scanned originals.

Adding Internet Fax Functions

Covers additional functions for Internet fax.

Specifying Email Title

Assigning a title (subject) to an email to be sent.

Specifying Forward Destination

Setting an address to send receiving result reports when errors occur.

Specifying Header Printing

Configuring whether to print headers on faxes.

Receiving Internet Fax

Covers the process and settings for receiving Internet faxes.

Internet Fax Reception Setup

Items to configure before receiving an Internet fax.

Receivable Data Types

Lists the types of data that can be received via Internet fax.

Automatic Internet Fax Reception

How to configure automatic reception of Internet faxes and the receiving interval.

Manual Internet Fax Reception

How to manually receive an Internet fax.

PC-FAX

PC-FAX Overview

Provides an overview of the PC-FAX functionality.

PC-FAX Functionality

Explains the PC-FAX function and its requirements.

Operating Environment for PC-FAX

Lists the system requirements for using the fax driver.

PC-FAX Setup Procedure

Steps for connecting the machine and installing the fax driver.

Installing PC-FAX Driver

Covers the process of installing the PC-FAX driver.

Installation Methods and Procedures

Details on how to install the fax driver based on connection type and OS.

Automatic Driver Installation

Instructions for automatic installation of the fax driver via the setup program.

Network Connection Installation

Steps for installing the fax driver over a network connection.

Manual Installation (Add Printer Wizard Vista/7/2008/2008 R2)

How to manually install the driver using the Windows Add Printer wizard.

Manual Installation (Add Printer Wizard XP/2003)

Steps for manual installation using Add Printer wizard for older Windows versions.

Local Connection Installation

Instructions for installing the fax driver via a USB connection.

Updating Fax Driver After Connection

Guidance on updating the fax driver after connecting the machine.

Uninstalling PC-FAX Driver

Covers the process of uninstalling the PC-FAX driver.

Manual Uninstallation Procedure

Procedure for manually removing the fax driver from the system.

Sending a Fax via PC-FAX

Covers the process of sending a fax using the PC-FAX function.

Sending a Fax

Basic procedure for sending a fax using PC-FAX.

Creating a Fax Cover Sheet

How to create and attach a cover sheet to a fax.

Configuring PC-FAX Driver Settings

Covers various settings for the PC-FAX driver.

Basic Settings

Configures basic settings for the fax driver, like page layout and paper size.

Configuring Sender Information

Sets sender details such as name, company, and contact information.

Registering Destination in Address Book

How to add new destinations to the PC-FAX address book.

Editing Destination in Address Book

How to modify existing destination details in the address book.

Registering Group in Address Book

How to create groups of destinations for sending faxes.

Editing Group in Address Book

How to modify existing groups in the address book.

Deleting Destination or Group

How to remove destinations or groups from the address book.

Importing Data to Address Book

How to import address data from a CSV file.

Exporting Data from Address Book

How to save address book data in CSV format.

Utility and Fax Settings

Utility Settings

Covers various utility settings for the machine.

DIAL REGISTRATION

Register destinations in one-touch dial, speed dial, and group dial.

FAX REGISTRATION

Configure default settings for each fax function.

FAX TX OPERATION

Configure default settings for transmission operations.

FAX RX OPERATION

Configure default settings for receiving operations.

REPORTING Settings

Configure default settings for each report function.

MACHINE SETTING Configuration

Configure settings like buzzer volume, initial mode, and remote monitor.

ADMIN. MANAGEMENT Configuration

Configure E-mail settings, auto reception, and reply addresses.

ADMIN. MANAGEMENT Communication Settings

Configure communication settings like line type and monitor sound.

USER SETTING Configuration

Configure date, time, daylight saving, and user fax number.

Store Address Management

Covers management of stored addresses.

Address Registration Items

Lists items that can be registered: one-touch dial, speed dial, group dial, program dial.

Registering One-Touch Dial Destinations

How to register destinations in one-touch dial keys.

Editing One-Touch Dial Destinations

How to modify or remove one-touch dial entries.

Registering Speed Dial Destinations

How to register destinations in speed dial numbers.

Editing Speed Dial Destinations

How to modify or remove speed dial entries.

Registering Group Dial Destinations

How to register multiple destinations into a group.

Editing Group Dial Destinations

How to modify or remove group dial entries.

Registering Program Dial Destinations

How to register destinations with specific functions for program dial.

Changing Sequential Broadcast Programs

How to modify or delete sequential broadcast transmission programs.

Changing Specified-time Transmission Programs

How to modify or delete specified-time transmission programs.

Changing Confidential Transmission Programs

How to modify or delete confidential transmission programs.

Changing Polling RX Programs

How to modify or delete polling RX programs.

Changing Relay Instruction Transmission Programs

How to modify or delete relay instruction transmission programs.

Fax Registration

Covers registration items for fax functions.

Fax Registration Items

Lists items for fax registration, including Mail Box and Relay Box.

Registering Confidential User Box

How to register a Confidential User Box for secure fax reception.

Deleting Confidential User Box Settings

How to remove Confidential User Box settings.

Registering Relay User Box

How to register a Relay User Box for relay transmission.

Deleting Relay User Box Settings

How to remove Relay User Box settings.

Fax TX Settings

Covers various transmission settings for fax communication.

Fax TX Setting Items

Lists various transmission settings for fax communication.

Specifying Scanning Density

How to adjust the scanning density for fax transmission.

Specifying Quality Priority

How to prioritize image quality or resolution for fax transmission.

Specifying Default TX Mode

Setting the default transmission mode (Memory TX or ADF TX).

Configuring Header Printing

Enabling or disabling header printing for faxes.

Configuring Fax Number Confirmation

Setting up confirmation prompts for fax numbers.

Fax RX Settings

Covers various receiving settings for fax communication.

Fax RX Setting Items

Lists various receiving settings for fax communication.

Specifying Memory RX Mode

How to set the start and end times for memory reception with a password.

Releasing Memory RX Mode

How to manually end the memory RX mode before the set time.

Specifying Number of Rings

Setting the number of rings before auto reception.

Configuring Print Reduction

Setting options for reducing or cutting received documents.

Configuring RX Printing

Selecting when to start printing received faxes.

Configuring RX Mode

Selecting between auto or manual reception mode.

Configuring Forward Mode

Setting to forward received faxes to another destination.

Configuring Footer Printing

Enabling or disabling footer printing on received documents.

Selecting Paper Tray

Selecting the paper tray for printing received documents.

Configuring Closed Network

Enabling or disabling reception from unregistered fax numbers.

Report Settings

Covers settings for automatic report printing.

Report Setting Items

Lists the types of reports that can be automatically printed.

Auto Print Activity Report

Setting to automatically print the activity report every 60 communications.

Auto Print Reservation Report

Setting to automatically print reservation reports.

Auto Print Transmission Result Report

Setting to automatically print transmission result reports.

Auto Print Receiving Result Report

Setting to automatically print receiving result reports.

PageScope Web Connection

PageScope Web Connection Overview

Introduction to PageScope Web Connection utility for remote machine control.

Operating Environments

Lists the network and web browser requirements for PageScope Web Connection.

Using PageScope Web Connection

Covers how to use the PageScope Web Connection utility.

Accessing PageScope Web Connection

Steps to access PageScope Web Connection via a web browser.

Viewing the PageScope Web Connection Screen

Explains the layout and elements of the PageScope Web Connection interface.

User and Administrator Modes

Explains the differences between user and administrator modes for accessing the utility.

Operating PageScope Web Connection

Instructions on navigating and using PageScope Web Connection functions.

PageScope Web Connection User Mode

Details the functions available in the user mode.

[System] - [Summary]

Displays system configuration and status of the machine.

[System] - [Details]

Shows details of paper trays, ROM version, and consumables.

[System] - [Maintenance] - [Counter]

Enables checking of machine count information like total copies.

[System] - [Maintenance] - [Power Save Setting]

Configures settings related to the machine's transition to Power Save mode.

[System] - [Online Assistance]

Provides access to online assistance and product information.

[Print Job] - [Print Job Management]

Allows checking details of print jobs and managing them.

[Print Job] - [File Download]

How to download and print PRN files created by the printer driver.

[Print] - [Settings] - [Paper Handling]

Enables checking of settings relevant to printer output, like paper source.

[Print] - [Settings] - [Paper Layout]

Enables checking of paper size settings for printer output.

[Print] - [Settings] - [Printer Setting]

Enables checking of settings relevant to the PCL function of the printer.

[Print] - [Test Print]

Enables printing of test pages like configuration and PCL font lists.

[Print] - [Font Information]

Enables checking of the PCL font list.

[Address] - [One-Touch Dial Setting]

Enables checking of registered one-touch dial settings.

[Address] - [Speed Dial Setting]

Enables checking of registered speed dial settings.

[Address] - [Group Dial Setting]

Enables checking of registered group dial settings.

[Network] - [Summary]

Enables checking of basic network settings.

Message Display Troubleshooting

Primary Messages and Corrective Actions

Lists common messages and their troubleshooting steps.

Paper Jam Issues

Describes causes and corrective actions for paper jams in different locations.

Document Jam Issues

Describes causes and corrective actions for document jams in the ADF.

Toner and Paper Status

Indicates when toner or paper is depleted and needs attention.

Communication and Redial Errors

Describes communication failures and failed redial attempts.

Memory Status Errors

Indicates memory overflow during fax or email transmission.

Server and Network Connection Errors

Describes errors related to server connection, IP address, and password.

Data Reception Errors

Indicates received data issues like format errors or server memory full.

Failure Troubleshooting Guide

Troubleshooting Fax Sending Problems

Guides on resolving issues related to fax sending.

Original Scanning Issues

Troubleshooting steps when the original is not scanned correctly or is oblique.

Unclear Received Images

Troubleshooting unclear received fax images due to original quality or positioning.

Blank or Incorrect Received Images

Troubleshooting when the destination receives a blank page or incorrect image.

Automatic Sending Failures

Troubleshooting issues with automatic fax sending.

Troubleshooting Fax Receiving Problems

Guides on resolving issues related to fax receiving.

Unclear Received Images

Troubleshooting unclear received fax images.

Blank Paper or Streaks Received

Troubleshooting when blank pages or streaks are received.

Automatic Reception Failures

Troubleshooting issues with automatic fax reception.

Troubleshooting Phone Call Issues

Guides on resolving problems with phone calls.

No Sound on External Phone

Troubleshooting no sound issues with external phones.

No Tone After Dialing

Troubleshooting missing dial tones after dialing.

Low Recipient Voice Volume

Troubleshooting low recipient voice volume in on-hook mode.

Phone Ring Volume Issues

Troubleshooting issues with the phone ring volume.

Others

Fax Specifications

Provides technical specifications related to the fax function.

LSU Utility

Covers the Local Setup Utility for machine configuration.

LSU Functionality and Purpose

Explains the purpose and functions of the Local Setup Utility.

LSU Operating Environment Requirements

Lists the system requirements for installing LSU.

LSU Setup Procedure

Steps to connect the machine and install LSU on a computer.

Installing LSU Software

Detailed steps for installing the LSU software.

Starting LSU Application

How to launch the LSU application.

LSU Screen Interface

Description of icons and functions within the LSU screen.

Connecting LSU to Machine

How to establish a connection between LSU and the machine.

Downloading Machine Information via LSU

How to download configuration and settings from the machine.

Creating New Configuration File in LSU

How to create a new configuration file for LSU.

Registering One-Touch Dial Destinations via LSU

How to register one-touch dial destinations using LSU.

Editing One-Touch Dial Destinations via LSU

How to edit existing one-touch dial entries using LSU.

Registering Speed Dial Destinations via LSU

How to register speed dial destinations using LSU.

Editing Speed Dial Destinations via LSU

How to edit existing speed dial entries using LSU.

Registering Group Dial Destinations via LSU

How to register multiple destinations into a group using LSU.

Editing Group Dial Destinations via LSU

How to modify existing group dial entries using LSU.

Saving Settings to Computer via LSU

How to save machine settings to a computer via LSU.

Saving Settings on Machine via LSU

How to save settings from LSU onto the machine.

Saving Utility Settings via LSU

How to configure and save utility settings using LSU.

Configuring Administrator Settings via LSU

Covers configuration of administrator settings using LSU.

Viewing Total Counter via LSU

How to view the machine's total counter information using LSU.

Viewing Configuration Page via LSU

How to view the machine's configuration settings list using LSU.

Uninstalling LSU Software

Steps to uninstall the LSU software from the computer.

Glossary

Provides explanations of technical terms used in the manual.

Index

Index by Item

An index of topics listed by item.

Index by Button

An index of topics listed by button.