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Lexmark
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X544dn
Lexmark X544dn User Manual
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X54x Serie
s
User's Guide
August 2008
www.lexmark.com
Machine
typ
e:
7525
Model
num
bers:
131, 13
3, 138, 332, 33
3, 336, 337, 352
, 356,
382, 383, 386
, 387
2
Table of Contents
Default Chapter
2
Table of Contents
2
Safety Information
11
Learning about the Printer
13
Finding Information about the Printer
13
Selecting a Location for the Printer
14
Printer Configurations
16
Basic Functions of the Scanner
16
Understanding the ADF and Scanner Glass
17
Understanding the Printer Control Panel
17
Additional Printer Setup
23
Installing Internal Options
23
Available Options
23
Installing a Memory Card
23
Installing a Flash Memory or Font Card
27
Installing Hardware Options
30
Installing a 650-Sheet Duo Drawer
30
Attaching Cables
32
Verifying Printer Setup
33
Printing Menu Settings Pages
33
Printing a Network Setup Page
33
Setting up the Printer Software
34
Installing Printer Software
34
Updating Available Options in the Printer Driver
34
For Macintosh Users
35
Loading Paper and Specialty Media
36
Linking and Unlinking Trays
36
Linking Trays
36
Unlinking Trays
36
Assigning a Custom Type <X> Name
36
Setting the Paper Size and Paper Type
37
Configuring Universal Paper Settings
37
Loading the Standard 250-Sheet Tray
38
Loading the Optional 650-Sheet Duo Drawer
40
Using the Multipurpose Feeder
41
Using the Manual Feeder
43
Paper and Specialty Media Guide
45
Paper Guidelines
45
Paper Characteristics
45
Unacceptable Paper
46
Selecting Paper
46
Selecting Preprinted Forms and Letterhead
46
Storing Paper
47
Supported Paper Sizes, Types, and Weights
47
Paper Sizes Supported by the Printer
47
Paper Types Supported by the Printer
48
Paper Types and Weights Supported by the Printer
49
Paper Capacities
50
Using Recycled Paper and Other Office Papers
51
Printing
52
Printing a Document
52
Printing on Specialty Media
53
Tips on Using Letterhead
53
Tips on Using Transparencies
54
Tips on Using Envelopes
54
Tips on Using Paper Labels
55
Tips on Using Card Stock
56
Printing from a Flash Drive
56
Printing Photos from a Pictbridge-Enabled Digital Camera
58
Printing Information Pages
58
Printing a Font Sample List
58
Printing a Directory List
59
Printing the Print Quality Test Pages
59
Canceling a Print Job
59
Canceling a Print Job from the Printer Control Panel
59
Canceling a Print Job from the Computer
59
Copying
61
Making Copies
61
Making a Quick Copy
61
Copying Using the ADF
61
Copying Using the Scanner Glass
62
Copying Photos
62
Copying on Specialty Media
62
Copying to Transparencies
62
Copying to Letterhead
63
Customizing Copy Settings
63
Copying from One Size to Another
63
Making Copies Using Paper from a Selected Tray
64
Copying on both Sides of the Paper (Duplexing)
64
Reducing or Enlarging Copies
65
Making a Copy Lighter or Darker
65
Adjusting Copy Quality
66
Collating Copies
66
Placing Separator Sheets between Copies
67
Copying Multiple Pages Onto a Single Sheet
67
Canceling a Copy Job
68
Improving Copy Quality
68
E-Mailing
69
Getting Ready to E-Mail
69
Setting up the E-Mail Function
69
Setting up the Address Book
70
Creating an E-Mail Shortcut Using the Embedded Web Server
70
E-Mailing a Document
70
Sending an E-Mail Using the Keypad
70
Sending an E-Mail Using a Shortcut Number
71
Sending an E-Mail Using the Address Book
72
Canceling an E-Mail
72
Faxing
73
Getting the Printer Ready to Fax
73
Initial Fax Setup
74
Choosing a Fax Connection
75
Connecting to an Analog Telephone Line
76
Connecting to a DSL Service
76
Connecting to a PBX or ISDN System
77
Connecting to a Distinctive Ring Service
78
Connecting a Telephone or Answering Machine to the same Telephone Line
79
Connecting to an Adapter for Your Country or Region
81
Connecting to a Computer with a Modem
85
Setting the Outgoing Fax Name and Number
87
Setting the Date and Time
87
Turning Daylight Saving Time on or off
88
Sending a Fax
88
Sending a Fax Using the Printer Control Panel
88
Sending a Fax Using the Computer
89
Creating Shortcuts
89
Creating a Fax Destination Shortcut Using the Embedded Web Server
89
Creating a Fax Destination Shortcut Using the Printer Control Panel
90
Using Shortcuts and the Address Book
91
Using Fax Destination Shortcuts
91
Using the Address Book
91
Customizing Fax Settings
91
Changing the Fax Resolution
91
Making a Fax Lighter or Darker
92
Sending a Fax at a Scheduled Time
92
Viewing a Fax Log
92
Canceling an Outgoing Fax
93
Understanding Fax Options
93
Original Size
93
Content
93
Sides (Duplex)
93
Resolution
94
Darkness
94
Improving Fax Quality
94
Holding and Forwarding Faxes
94
Holding Faxes
94
Forwarding a Fax
95
Scanning to a Computer or USB Flash Memory Device
96
Scanning to a Computer
96
Scanning to a USB Flash Memory Device
97
Understanding Scan to Computer Options
98
Sides (Duplex)
98
Darkness
98
Improving Scan Quality
98
Using the Scan Center Software
98
Understanding the Scan Center Features
98
Using the Scanback Utility
99
Clearing Jams
100
Avoiding Jams
100
Understanding Jam Numbers and Locations
101
200 Paper Jam
102
202 Paper Jam
103
230 Paper Jam
105
250 Paper Jam
106
Understanding Printer Menus
108
Menus List
108
Supplies Menu
109
Paper Menu
109
Default Source Menu
109
Size/Type Menu
110
Paper Texture Menu
112
Paper Weight Menu
114
Paper Loading Menu
115
Custom Types Menu
116
Custom Scan Sizes Menu
117
Universal Setup Menu
117
Reports Menu
118
Network Setup Page
118
Network/Ports
119
Active NIC Menu
119
Network Menu
119
Wireless Menu
120
USB Menu
121
Settings Menu
123
General Settings Menu
123
Date Format
124
Copy Settings Menu
126
Print Page Borders
127
Paper Source
127
Transparency Separators
127
Number of Copies
127
Fax Settings Menu
128
Fax Send Settings
129
Dial Prefix
130
Automatic Redial
130
Background Removal
131
Fax Receive Settings
132
Auto Reduction
132
Speaker Volume
133
Ringer Volume
133
Flash Drive Menu
134
Print Settings
136
Print Settings
137
Setup Menu
137
Quality Menu
139
Color Correction
139
Print Resolution
139
Utilities Menu
141
Pdf Menu
141
Postscript Menu
142
Image Smoothing
142
Pcl Emul Menu
142
Symbol Set
142
Image Menu
144
Set Date and Time
146
Understanding Printer Messages
148
List of Status and Error Messages
148
Fax Failed
149
Do Not Touch
149
Fax Complete
149
Invalid Engine Code
150
Invalid Network Code
150
Ladp Connection Error
150
No Dial Tone
151
Pc Kit Life Warning
151
Reading Data
152
Remove Originals from the Scanner Adf
152
Remove Paper from Standard Output bin
152
Replace Pc Kit
153
Scan Document too Long
153
Scanner Adf Cover Open
153
Tray <X> Missing
154
Unsupported Mode
154
Short Paper
155
Insufficient Memory to Support Resource Save Feature
155
Insufficient Memory to Collate Job
155
Memory Full
155
Ppds Font Error
155
Defective Flash Detected
156
Not Enough Free Space in Flash Memory for Resources
156
Unformatted Flash Detected
156
Standard Usb Port Disabled
156
Too Many Flash Options Installed
156
Too Many Trays Attached
157
Paper Missing
159
Flatbed Cover Open
159
Scanner Disabled
160
Scanner Auto Disabled
160
Maintaining the Printer
162
Storing Supplies
162
Checking the Status of Supplies
162
Checking the Status of Supplies from the Printer Control Panel
162
Checking the Status of Supplies from a Network Computer
162
Conserving Supplies
162
Ordering Supplies
163
Ordering Toner Cartridges
163
Ordering Imaging Kits
164
Ordering a Waste Toner Bottle
164
Replacing Supplies
165
Replacing the Waste Toner Bottle
165
Replacing a Black Imaging Kit
168
Replacing a Black and Color Imaging Kit
174
Replacing a Toner Cartridge
179
Replacing a Developer Unit
181
Recycling Lexmark Products
187
Cleaning the Exterior of the Printer
187
Cleaning the Scanner Glass
188
Moving the Printer
188
Before Moving the Printer
188
Moving the Printer to Another Location
189
Shipping the Printer
189
Administrative Support
190
Finding Advanced Networking and Administrator Information
190
Restoring the Factory Default Settings
190
Adjusting Power Saver
190
Using the Embedded Web Server
191
Setting up E-Mail Alerts
191
Viewing Reports
192
Troubleshooting
193
Solving Basic Printer Problems
193
Solving Printing Problems
193
Multiple-Language Pdfs Do Not Print
193
Printer Control Panel Display Is Blank or Displays Only Diamonds
193
Error Message about Reading USB Drive Appears
193
Jobs Do Not Print
194
Job Takes Longer than Expected to Print
194
Job Prints from the Wrong Tray or on the Wrong Paper
195
Incorrect Characters Print
195
Tray Linking Does Not Work
195
Large Jobs Do Not Collate
195
Unexpected Page Breaks Occur
196
Solving Copy Problems
196
Copier Does Not Respond
196
Scanner Unit Does Not Close
196
Poor Copy Quality
197
Partial Document or Photo Copies
198
Solving Scanner Problems
198
Checking an Unresponsive Scanner
198
Scan was Not Successful
199
Scanning Takes too Long or Freezes the Computer
199
Poor Scanned Image Quality
199
Partial Document or Photo Scans
200
Cannot Scan from a Computer
200
Solving Fax Problems
200
Caller ID Is Not Shown
200
Cannot Send or Receive a Fax
201
Can Send but Not Receive Faxes
202
Can Receive but Not Send Faxes
203
Received Fax Has Poor Print Quality
203
Blocking Junk Faxes
204
Solving Option Problems
204
Option Does Not Operate Correctly or Quits after It Is Installed
204
Drawers
205
Multipurpose Feeder
205
Memory Card
206
Solving Paper Feed Problems
206
Paper Frequently Jams
206
Paper Jam Message Remains after Jam Is Cleared
206
Page that Jammed Does Not Reprint after You Clear the Jam
206
Solving Print Quality Problems
207
Blank Pages
207
Characters Have Jagged or Uneven Edges
207
Clipped Images
208
Dark Lines
208
Gray Background
208
Incorrect Margins
209
Light Colored Line, White Line, or Incorrectly Colored Line
209
Paper Curl
210
Print Irregularities
210
Repeating Defects
211
Skewed Print
211
Print Is too Light
211
Print Is too Dark
213
Solid Color Pages
214
Toner Fog or Background Shading Appears on the Page
214
Toner Rubs off
214
Toner Specks
215
Transparency Print Quality Is Poor
215
Uneven Print Density
216
Solving Color Quality Problems
216
Color Misregistration
216
FAQ about Color Printing
217
Embedded Web Server Does Not Open
220
Check the Network Connections
220
Check the Network Settings
220
Contacting Customer Support
220
Notices
221
Product Information
221
Edition Notice
221
Industry Canada Compliance Statement
223
Exposure to Radio Frequency Radiation
223
Noise Emission Levels
226
Notice to Users of the Canadian Telephone Network
227
Notice to Users of the New Zealand Telephone Network
228
Using this Product in Switzerland
229
Energy Star
230
Laser Notice
230
Power Consumption
231
Off Mode
232
Statement of Limited Warranty
232
Extent of Limited Warranty
233
Limitation of Liability
233
Index
239
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Lexmark X544dn Specifications
General
Brand
Lexmark
Model
X544dn
Category
Printer
Language
English
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