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Directory
Creating subscribers list
To create subscribers list:
!12 - DIRECTORY / NEW GROUP
1 Press !, enter 12 using the keypad.
2 Enter the LIST NAME with the alphanumerical
keypad (20 characters maximum), confirm
with OK.
3 CALLED NUMBER: use ! or " to select from
existing records the contacts of your list and
confirm with OK. Repeat this operation for each
subscriber you want to add to your list.
4 Enter the GROUP NUMBER assigned to your list
with the numerical keypad or accept the displayed
number, and confirm with OK.
Modifying a record
To modify a subscribers record or list:
!13 - DIRECTORY / MODIFY
1 Press !, enter 13 using the keypad.
2 With ! or ", browse the directory and select the
record or list you want to modify by pressing OK.
3 With ! or ", browse the entries of the selected
record or list. Press OK when the entry you want to
modify appears on screen.
4 The cursor appears at the end of the line. Press C
to delete characters.
5 Enter the new entry and confirm with OK.
6 Repeat the operations for each line you want to
modify.
Deleting a record or a list
To delete a subscribers record or list:
!14 - DIRECTORY / CANCEL
1 Press !, enter 14 using the keypad.
2 With ! or ", browse the directory and select the
record or list you want to delete by pressing OK.
3 Press OK to confirm the deletion.
4 Repeat the operations for each record or list you
want to delete.
Printing the directory
To print the directory:
!15 - DIRECTORY / PRINT
Press !, enter 15 using the keypad.
The printing of the directory starts, in alphabetical order.
Importing a directory
You can import an existing directory of contacts into your
multifunction machine as an electronic file. This file must
be in a specific format and must not comprise more than
500 entries.
The process of importing a directory uses electronic mail
as the transfer mechanism. The electronic file containing
the directory is received and processed as an e-mail
attachment.
How to structure the file
The electronic file containing the data in the directory
must be structured into lines or records each comprising
five fields separated from one another by a unique
character (a tab stop, a comma or a semi-colon). The
lines themselves are separated by a line break (carriage
return).
Important
In the directory, the letter G placed
next to a name identifies a
subscribers group.
Important
The printing is not possible on A5
(or Statement) paper format.
Note
You can also print the directory with
menu !
55 - PRINT / DIRECTORY.
Important
Importing a new directory
completely overwrites any
existing directory entries.
Fields Contents
Name
A unique identifier in your directory, up to 20
characters long.
This field is mandatory; the name should not
include the field separator character.
Fax
number
Your contacts’ fax number, without spaces or
dots, can be up to 30 characters long
(including any * and # characters).
This field may be left empty, for instance, in
the case of contacts to whom you only send
e-mails.
E-mail
address
Your contacts’ e-mail address or FTP
address or SMB address.
Can be up to 80 characters long, but must
not comprise the field separator character.
Any other characters may be used in this
field, which can also be left blank.
Shortcut
key
A capital letter (A to Z), unique to the
directory, which is associated with a specific
contact and enables quick selection.
As with the two previous fields, this field can
be left blank.
Speed
The fax transmit speed over the PSTN. If
you do not specify a value, the default speed
is the maximum speed. This field may be left
blank if all your fax transmissions are
handled by a fax server.
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