Polycom SoundPoint IP 330 - Page 2

Issue : July 2007 SoundPoint IP 330/320 Quick User Guide 2
CALL LISTS
Press
and select Features, and
then select Call Lists. The Received and
Placed Call lists can be viewed. Information
on respective calls will be displayed.
From this screen, choose the appropriate
soft key :
1. Info to view detailed call information.
2. Save to store the contact to the Contact
Directory.
3. Delete to delete the call from the list.
Press
repeatedly to return to the idle
display. Or press the Callers soft key to view
the Received Call list.
VOICE MAIL
Voice Mail is an optional feature that must be
configured on the call server. Particulars and
menu options may vary.
The Message Waiting Indicator on the front
of the phone and individual line indicators will
flash and the stutter dial tone in place of
normal dial tone will sound to indicate that
message(s) are waiting at the message
center.
To listen to voice messages :
1. Press the Msgs soft key.
2. Follow voice prompts to listen to
messages.
SPEED DIALING
To assign a speed dial index, see
CONTACT DIRECTORY below.
To dial a contact assigned to a line key,
press the corresponding line key.
To dial a contact associated with a speed
dial index :
1. Using the dial pad, enter the speed dial
index followed by the #.
2. Press
Dial
or pick up the handset.
CONTACT DIRECTORY
To add a contact in your local phone
directory :
1. Press the Dir soft key, and then press
.
2. Press
to enter a contact into the
phone’s database.
3. Enter first name from the dial pad.
4. Press the OK or Cancel soft keys to
accept or cancel changes.
5. Press
to display the next field in the
contact’s entry.
6. Repeat steps 2 through 5 to enter last
name and a unique contact phone number
(not already in the directory).
7. Change the Speed Dial Index if desired. It
will automatically be assigned the next
available index value.
8. Modify the remainder of the fields (Ring
Type, Divert Contact, Auto Reject, and Auto
Divert) if desired.
9. Press
to end data entry.
10. Press the Yes or Cancel soft keys to
accept or cancel changes.
11. Press
repeatedly to return to the idle
display.
Contacts can be easily added from Call
Lists. For more information, see CALL
LISTS section above.
To search for a contact :
1. Press the Dir soft key.
2. Using the dial pad, enter the first
characters for the Last name. For example,
to find the first directory entry with the last
name starting with J, press the 5 key once.
Searches are case insensitive. Dial the
successful match from the resulting search
screen.
To edit a contact :
1. Press the Dir soft key.
2. Search for contact (see above).
3. Press the Edit soft key and make the
necessary changes.
4. Press
to end data entry
5. Press the Yes or Cancel soft keys to
accept or cancel changes.
6. Press
repeatedly to return to the idle
display.
VOLUME ADJUSTMENT
Press the
volume keys to adjust
handset, headset, and hands-free speaker
volume during a call. Pressing these keys in
idle state adjusts the ringer volume.
To conform to regulatory requirements,
handset and headset volume will return
to a preset level after each call, but the
configuration can be changed by your
system administrator. Hands-free volume
settings will be maintained across calls.
RING TYPE
You can select different rings to match your
preferences and distinguish between calls on
lines.
To change the incoming ring :
1. Press
.
2. Select Settings, followed by Basic, and
then Ring Type.
3. Using
and , highlight the desired
ring type. Press the Play soft key to hear the
selected ring type.
4. Press the Select soft key to change to the
selected ring type.
5. Press
or repeatedly to return
to the idle display.
If you select Silent ring, press the Line
key or Answer soft key to answer
incoming calls.
DISTINCTIVE RINGING / CALL
TREATMENT
You can set distinctive incoming ringing
tones for different contacts in your local
directory.
To set a distinctive ring for a local
contact :
1. Press the Dir soft key.
2. Search for the contact (see CONTACT
DIRECTORY above).
3. Press the Edit soft key and scroll down to
Ring Type.
4. Enter a number corresponding to one of
the ring types available (see RING TYPE
above).
5. Press
to end data entry.
6. Press the Yes or Cancel soft keys to
accept or cancel changes.
7. Press
repeatedly to return to the idle
display.
HEADSET MEMORY MODE
For permanent or full-time headset users,
there is an option to default all calls to the
headset.
To enable Headset Memory Mode :
1. Press
and select Settings
followed by Basic, Preferences, and then
Headset Memory.
2. Use
and and press to enable
Headset Memory Mode.
To activate Headset Memory Mode :
Press
twice. The Headset icon will flash.
To disable Headset Memory Mode :
Repeat steps 1 and 2 and select Disable.