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Sending Fax Documents from Computers

241

❖ Operating environment

•Computer

PC/AT compatible

• Operating systems

Microsoft Windows 98/Me

Microsoft Windows 2000/XP

Microsoft Windows Server 2003

Microsoft Windows NT 4.0

•Display

VGA 640×480 pixels or more

Note

❒ Before beginning installation, exit all other applications.

Address Book

Address Book helps you edit LAN-Fax transmission destinations.

❖ Operating systems

Microsoft Windows 98/Me

Microsoft Windows 2000/XP

Microsoft Windows Server 2003

Microsoft Windows NT 4.0

LAN-Fax Cover Sheet Editor

LAN-Fax Cover Sheet Editor helps you edit LAN-Fax cover sheets.

❖ Operating systems

Microsoft Windows 98/Me

Microsoft Windows 2000/XP

Microsoft Windows Server 2003

Microsoft Windows NT 4.0

Default Chapter1
- Operating Instructions1
Manuals for this Machine3
- Table of Contents5
Notice11
Important Safety Instructions13
- Caution13
How to Read this Manual14
- Symbols14
- Names of Major Functions14
Reading the Display15
- Reading the Display Panel and Using Keys16
- Simplified Display18
Function List19
- Send Settings20
- Reception Settings20
- Initial Settings21
1 Transmission23
Transmission Modes23
- Selecting Type of Transmission24
- Memory Transmission25
- Immediate Transmission31
  - Sending Multiple Originals Using the Exposure Glass33
- Displaying Confirmation of Transmission34
IP-Fax Functions35
- Terminology37
- Notes on Using IP-Fax38
- Functions Not Available for IP-Fax Transmission38
Internet Fax Functions39
- Notes on Using Internet Fax40
- Functions Not Available by E-Mail Transmission41
- Functions Not Available by E-Mail Reception42
- E-Mail Subject42
- T.37 Full Mode43
Placing Originals44
- Setting the Original Orientation46
- Scanning Two-Sided Originals47
- Acceptable Original Sizes50
- Paper Size and Scanned Area51
- Original Sizes Difficult to Detect53
- Transmission with Image Rotation54
- Stamp55
Scan Settings57
- Scan Type57
  - JBIG Transmission59
- Resolution59
- Scan Size61
- Density (Contrast)68
- Mixing Scan Settings for a Multiple Page Original70
Changing the Line Port71
- Simultaneous Broadcast Using Multiple Line Ports73
Specifying a Destination74
- Sending over a Fax Line74
  - Entering a Pause75
  - Entering a Tone76
- Sending by IP-Fax77
  - Regarding IP-Fax Destinations79
- Sending to an E-Mail Address80
  - Bypassing the SMTP Server83
- Using the Address Book to Specify Destinations86
  - Switching the Titles in the Address Book87
- Specifying Group Destinations88
- Selecting Destinations from Recent Destinations89
Programming Destinations in the Address Book91
- Registering Entered Destinations to the Address Book93
Searching for a Destination in the Address Book94
- Search by Destination Name95
- Search by Fax Number/Ip-Fax Destination97
- Search by E-Mail Address100
- Search Using Advanced Search102
- Search by Registration Number105
On Hook Dial107
Manual Dial109
Sender Settings111
- PIN Code Transmission114
Advanced Features116
- Setting SUB Codes for Transmission116
  - Setting a Password119
- Setting SEP Codes for Reception119
  - Entering a Password122
- SEP Code RX Reserve Report122
- SEP Code RX Result Report123
Canceling a Transmission124
- Before the Original Is Scanned124
- While the Original Is Being Scanned124
- While the Original Is Being Transmitted125
- Before the Transmission Is Started127
Confirming a Transmission130
Checking the Storage Result (Memory Storage Report)132
2 Other Transmission Features133
Sending at a Specific Time (Send Later)133
Requesting a Reception Notice135
Setting an E-Mail Destination as a BCC137
Confirming Transmission Results by E-Mail138
Entering the Subject140
Entering the Text143
Transmission Options145
- Standard Message Stamp145
- Auto Reduce146
- Label Insertion148
- Closed Network150
- SUB Code Transmission151
- SEP Code Reception152
- Fax Header Print154
3 Reception157
Types of Reception157
- Immediate Reception157
- Memory Reception158
- Substitute Reception159
  - Receiving Documents Unconditionally160
  - Receiving Documents According to Parameter-Specified Settings160
Reception Modes162
- Manual Reception162
- Auto Reception162
- Switching the Reception Mode163
Receiving Internet Fax Documents164
- Auto E-Mail Reception164
- Manual E-Mail Reception165
- Received Images165
Reception Functions167
- Routing Received Documents167
  - Routing Received Documents with SUB Code167
- Transferring Received Documents168
  - SUB Code Transfer Report168
- Forwarding Received Documents169
- SMTP Reception Using Internet Fax170
  - Routing E-Mail Received Via SMTP171
- JBIG Reception172
- Auto Fax Reception Power-Up172
Printing Options173
- Print Completion Beep173
- Checkered Mark173
- Center Mark174
- Reception Time174
- Two-Sided Printing175
  - 180-Degree Rotation Printing176
- Multi-Copy Reception176
- Image Rotation177
- Page Separation and Length Reduction178
- Page Reduction179
- TSI Print (Transmitting Subscriber Identification Print)179
- If There Is no Paper of the Correct Size180
- Where Incoming Documents Are Delivered - Output Tray182
  - Specifying Tray for Lines182
  - Tray Shift183
4 Changing/Confirming Communication Information185
Changing the Settings of Files in Memory185
- Deleting a Destination from a Simultaneous Broadcast186
- Adding a Destination188
- Changing the Transmission Time190
- Changing the SMTP Server Setting192
Printing a File from Memory195
Printing a List of Files in Memory (Print TX File List)197
Resending a File199
Checking the Transmission Result (Transmission File Status)201
- Confirming on Display201
- Confirming by Report202
- Confirming by E-Mail203
- Confirming by Report and E-Mail203
- Communication Result Report (Memory Transmission)204
- Immediate TX Result Report (Immediate Transmission)204
- Communication Failure Report205
Checking the Reception Result (Reception File Status)206
- Confirming on Display206
- Confirming by Report207
  - Journal207
Print Journal208
- Printing the Journal208
- Journal213
- Transmitting Journal by E-Mail215
  - Journal by E-Mail215
Printing/Deleting Received and Stored Documents (Print/Delete Stored Reception File)216
- Printing Received and Stored Documents217
- Deleting Received and Stored Documents218
Printing a File Received with Memory Lock219
Personal Boxes221
- Printing Personal Box Documents222
- Confidential File Report223
Information Boxes224
- Storing Documents in Information Boxes225
- Printing Information Box Documents227
- Deleting Information Box Documents228
5 Storing a Document231
Sending a Stored File231
- Storing a Document232
- Sending Stored Documents236
- Printing Stored Documents241
- Changing Stored Document Information243
- Deleting a Stored Document247
6 Fax Via Computer249
Sending Fax Documents from Computers249
- Before Use250
- Using the Software250
- Installing Individual Applications252
- Setting LAN-Fax Driver Properties253
  - Setting Print Properties254
  - Making Settings for Option Configuration255
- Basic Transmission256
- Specifying Options259
- Checking Transmission Using LAN-Fax Driver262
- Confirming Transmission Results by E-Mail262
- LAN-Fax Result Report263
- Printing and Saving264
- Editing Address Book264
- Using the Machine's Address Book Data in the Destination List of the LAN-Fax267
- Editing Fax Cover Sheets267
  - Creating a Cover Sheet268
  - Attaching a Created Cover Sheet269
- Managing Facsimile Functions Using Smartdevicemonitor for Admin270
- LAN-Fax Operation Messages270
Viewing Fax Information Using a Web Browser271
- Viewing, Printing, and Deleting Received Fax Documents Using a Web Image Monitor271
- Programming Destination Information from Web Browser273
  - To Edit Machine Properties Already Programmed274
  - To Add New Receiver275
Delivering Files Received by Fax276
7 Appendix277
Checking the Memory Status277
Programs278
- Registering and Changing Keystroke Programs278
  - Registering a Priority Function Using a Program280
  - Changing a Program Name281
- Deleting a Program282
- Using a Program283
Optional Equipment284
- Expansion Memory (28MB: DIMM)284
- Handset284
- Extra G3 Interface Unit284
Specifications285
- Specifications Required for the Internet Fax Destination Machines287
Maximum Values288
Index290

Brand	Ricoh
Model	Aficio MP C4500
Category	All in One Printer
Language	English

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