Ricoh Aficio MP C4500

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Preventing Information Leaks

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Table of Contents5
How to Read this Manual9
Symbols9
Getting Started11
Enhanced Security11
Glossary12
Setting up the Machine13
Security Measures Provided by this Machine15
Using Authentication and Managing Users15
Preventing Information Leaks15
Limiting and Controlling Access17
Enhanced Network Security18
Authentication and Its Application19
Administrators and Users19
Administrators19
User20
The Management Function21
About Administrator Authentication22
About User Authentication23
Enabling Authentication24
Authentication Setting Procedure24
Administrator Authentication25
Specifying Administrator Privileges25
Registering the Administrator28
Logging on Using Administrator Authentication31
Logging off Using Administrator Authentication34
Changing the Administrator35
User Authentication37
User Code Authentication37
Basic Authentication41
Windows Authentication50
LDAP Authentication58
Integration Server Authentication65
If User Authentication Is Specified74
User Code Authentication (Using the Control Panel)74
User Code Authentication (Using a Printer Driver)74
Login (Using the Control Panel)75
Log off (Using the Control Panel)76
Login (Using a Printer Driver)77
Login (Using Web Image Monitor)77
Log off (Using Web Image Monitor)77
Auto Logout78
Authentication Using an External Device79
Preventing Information Leaks81
Guarding against Unauthorized Copying81
Unauthorized Copy Prevention82
Data Security for Copying83
Printing Limitations84
Notice85
Printing with Unauthorized Copy Prevention and Data Security for Copying85
Printing a Confidential Document88
Choosing a Locked Print File88
Printing a Locked Print File89
Deleting Locked Print Files90
Changing Passwords of Locked Print Files92
Unlocking Locked Print Files94
Specifying Access Permission for Stored Files95
Assigning Users and Access Permission for Stored Files96
Specifying Access Privileges for Files Stored Using the Scanner and Fax Functions99
Assigning the User and the Access Permission for the User's Stored Files102
Specifying Passwords for the Stored Files105
Unlocking Files107
Preventing Data Leaks Due to Unauthorized Transmission109
Restrictions on Destinations109
Protecting the Address Book112
Address Book Access Permission112
Encrypting the Data in the Address Book115
Deleting Data on the Hard Disk118
Overwriting the Data on the Hard Disk118
Managing Access to the Machine127
Preventing Modification of Machine Settings127
Menu Protect128
Limiting Available Functions132
Specifying Which Functions Are Available132
Managing Log Files134
Specifying Delete All Logs134
Transfer Log Setting135
Enhanced Network Security137
Preventing Unauthorized Access137
Enabling/Disabling Protocols137
Access Control138
Specifying Network Security Level139
Encrypting Transmitted Passwords143
Driver Encryption Key143
Group Password for PDF Files145
IPP Authentication Password147
Protection Using Encryption148
SSL (Secure Sockets Layer) Encryption149
User Settings for SSL (Secure Sockets Layer)154
Setting the SSL / TLS Encryption Mode155
Snmpv3 Encryption157
Changing the Extended Security Functions159
Settings161
Other Security Functions166
Fax Function166
Scanner Function167
Limiting Machine Operation to Customers Only168
Settings168
Troubleshooting173
Authentication Does Not Work Properly173
A Message Appears173
Machine Cannot be Operated175
Appendix177
Operations by the Supervisor177
Logging on as the Supervisor177
Logging off as the Supervisor178
Changing the Supervisor179
Resetting an Administrator's Password180
Machine Administrator Settings182
System Settings182
Maintenance184
Copier / Document Server Features184
Facsimile Features185
Printer Features186
Scanner Features187
Settings Via Web Image Monitor188
Settings Via Smartdevicemonitor for Admin190
Network Administrator Settings191
System Settings191
Facsimile Features192
Scanner Features192
Settings Via Web Image Monitor192
Settings Via Smartdevicemonitor for Admin194
File Administrator Settings195
System Settings195
Facsimile Features195
Printer Features195
Settings Via Web Image Monitor196
User Administrator Settings197
System Settings197
Settings Via Web Image Monitor198
Settings Via Smartdevicemonitor for Admin198
Document Server File Permissions199
The Privilege for User Account Settings in the Address Book200
User Settings203
Copier / Document Server Features203
Printer Functions207
Scanner Features209
Facsimile Features210
System Settings212
Web Image Monitor Setting218
Functions that Require Options232
Index233

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