16
SETTING THE CLERK SYSTEM
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The Clerk System allows transactions to be associated with a clerk #. Optionally, there can be a security code assigned to each
clerk number. The benefit of the system is that sales can be tracked by clerk; a Clerk Report captures the number of
transactions and sales for each Clerk number.
There are a few steps to set up the Clerk System.
1. Activate/Disable the Clerk System
2. Determine whether Clerk #’s are required to be entered with or without a security code
3. Assign the security code to each Clerk #
Activate/Disable the Clerk System:
1. If needed, enter the program mode: Move the Control Switch to the "prg" position.
2. Type [44444]
3. Enter either [0] or [1]:
[0] disables the Clerk System;
[1] activates the Clerk System.
4. Press the [amt tend/TOTAL] key to finish.
Assign Clerk # and Security Code Entry:
1. If needed, enter the program mode: Move the Control Switch to the "prg" position.
2. Type [11]
3. Enter either [0] or [1]:
[0] Clerk # only;
[1] Clerk # and 3-digit security code.
4. Press the [RA] key to finish.
NOTE: if you set the register to require security codes to be entered after the Clerk #, then you MUST program or set a security
code for all Clerk #’s used. Otherwise, clerk numbers without security codes assigned to them will not be accepted and will
result in an error when entered.
To Assign a Security Code to Clerk #:
1. If needed, enter the program mode: Move the Control Switch to the "prg" position.
2. Type [444444]
3. Press the [amt tend/TOTAL] key
4. Enter the Clerk #: [1], [2], [3], or [4]
5. Enter the security code: any 3-digit number between 000 and 999, examples: 123, 222, 212, etc.
6. Press the [clerk] key
7. Repeat steps 4, 5 and 6 for each Clerk # you want to have a security code.
8. Press the [C] key to finish.
To re-program a clerk number with a new security code, just repeat the instructions above using the new security code in step
#5.
To reset a clerk # with no security code, complete steps 1 through 8 skipping step # 5 (do NOT enter anything for the security
code). This will erase the security code assigned to that clerk #. However, please remember, that if the cash register is still set
to require security codes, then any clerk # without a security code cannot be used.
Using the Clerk Feature
Before entering a transaction, press the single-digit number on the numeric keypad followed by the [clerk] key to record
transactions under that Clerk number. If a security code is required with the Clerk number, enter the clerk number and the 3-
digit security code and then press the [clerk] key.
A Clerk number is only required when the register is first set to the R1 or R2 modes after being “off”. After that, the register will
not ask for a clerk # at the beginning of every transaction. However, a new clerk # and security code, if required, can be entered
at the beginning of any transaction; and the register will record that transaction and all future transactions (until the clerk number
is changed again) under that clerk number.
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