Brother P-touch PT-D400 User Manual (English)

Questions and Answers:

R
reedtammyAug 17, 2025
What to do if Brother P-touch PT-D400 Label Maker is not printing?
- M
  Michelle ReyesAug 17, 2025
  If your Brother Label Maker isn't printing after you press the Print key, make sure you've entered text and that the tape cassette is correctly installed with enough tape. If the tape is bent, cut off the bent part and thread the tape through the exit slot. If the tape is jammed, take out the cassette, remove the jammed tape, cut it, and make sure the end of the tape goes through the tape guide before putting the cassette back in.
M
Marissa ShieldsAug 19, 2025
How to fix Brother Label Maker when label is not printed correctly?
- K
  Kevin WardAug 19, 2025
  If your Brother Label Maker isn't printing labels correctly, remove the tape cassette and firmly reinstall it until it clicks. If the print head is dirty, clean it using a cotton swab or a print head cleaning cassette (TZe-CL4).
T
Teresa WilsonAug 22, 2025
Why is the display blank on my Brother Label Maker?
- D
  Donald NguyenAug 22, 2025
  If the display on your Brother Label Maker stays blank after you turn it on, check that the batteries are installed correctly and that the AC adapter is properly connected. Also, ensure that any rechargeable battery is fully charged.
A
Arthur ChavezAug 26, 2025
Why does my Brother P-touch PT-D400 Label Maker stop while printing?
- G
  gibsonbradleyAug 26, 2025
  If your Brother Label Maker stops while printing, replace the tape cassette if you see striped tape, as this means you've reached the end of the tape. Also, replace the batteries or connect the AC adapter directly to the label maker.
A
amberholderAug 27, 2025
What to do if Brother P-touch PT-D400 screen locks up?
- S
  steelejessicaAug 28, 2025
  If the screen on your Brother Label Maker 'locks' or it's not responding normally, reset the internal memory to the initial settings. If resetting doesn't work, disconnect the AC adapter and remove the batteries for more than 10 minutes.
K
kimberly12Aug 30, 2025
What to do if ink ribbon is separated from the ink roller in Brother P-touch PT-D400?
- M
  Michael BrownAug 30, 2025
  If the ink ribbon is separated from the ink roller in your Brother Label Maker, replace the tape cassette if the ink ribbon is broken. If it's not broken, leave the tape uncut, remove the tape cassette, and wind the loose ink ribbon onto the spool.
N
Nathaniel WangSep 2, 2025
How to fix 'Text Too Long!' error on Brother P-touch PT-D400 Label Maker?
- K
  Kirsten Flores MDSep 2, 2025
  Edit the text on your Brother Label Maker to fit within the set length, or change the length setting.
J
joseph26Sep 5, 2025
How to resolve 'Length Limit!' error on Brother P-touch PT-D400 Label Maker?
- K
  Kathleen LongSep 5, 2025
  Edit the text on your Brother Label Maker so that the length of the label is less than 1 meter.
M
Megan SchwartzSep 7, 2025
Why are my saved label files empty on Brother Label Maker?
- V
  Valerie SolisSep 7, 2025
  Files stored in the internal memory of your Brother Label Maker are deleted if the batteries are weak or the AC adapter was disconnected.
M
michael24Sep 10, 2025
What does 'Check # of Digits Entered!' mean on Brother P-touch PT-D400?
- M
  Mary LawrenceSep 10, 2025
  The 'Check # of Digits Entered!' message on your Brother Label Maker means that the number of digits entered in the bar code data doesn't match the number of digits set in the bar code parameters. Enter the correct number of digits.

Brother P-touch PT-D400 Specifications

General

Model	PT-D400
Series	P-touch
Device Category	Label Maker
Print Method	Thermal transfer
Print Resolution	180 dpi
Tape Sizes	3.5mm, 6mm, 9mm, 12mm, 18mm
Tape Type	TZe
Keyboard Type	QWERTY
Display	LCD
Cutter Type	Manual
Maximum Tape Width	0.70" (18 mm)
Label Width	Up to 18mm
Display Size	2 lines, 15 characters
Power Source	AC Adapter or Battery
AC Adapter Model	AD-24
Styles	Normal, Outline, Shadow, Italic, Bold, Bold Italic
Fonts	6 fonts
Weight	1.1 kg (without batteries)

Summary

Introduction

Compilation and Publication Notice

Notice regarding manual compilation, publication, and potential changes without prior notice.

Safety Precautions

General Warnings

Guidelines to avoid risks like fire, burns, electric shocks, rupture, overheating, abnormal odors, or smoke.

Cautionary Guidelines

Guidelines to avoid personal injury, liquid leakage, burns, or heat.

General Precautions

Getting Started

Unpacking and Carton Contents

Lists the items included in the carton.

LCD Display and Keyboard Layout

Identifies and explains the components of the LCD display and keyboard.

Power Supply and Tape Cassette Installation

Instructions for installing batteries and the tape cassette.

Powering On and Off

Instructions on how to turn the P-touch labeler on and off.

Feeding Tape Procedure

Procedure for feeding the tape through the labeler.

LCD Display Settings

How to adjust LCD contrast settings.

Unit and Language Setup

How to set the unit of measurement and language.

Editing a Label

Entering and Editing Text

How to input and modify text for labels.

Inserting Tabs for Formatting

How to insert tab characters and adjust tab length.

Entering Symbols

How to insert symbols using the symbol function.

Setting Symbol History

How to manage the history of recently used symbols.

Entering Accented Characters

How to enter accented characters using the accent function.

Character Attribute Customization

Options for customizing text attributes like font, size, and style.

Setting Auto Fit Style

Adjusting text size to fit label length automatically.

Applying Frames to Labels

How to select and apply frames to labels.

Label Attribute Settings

Setting label length, margin, and tab length.

Creating Bar Code Labels

Guide to creating barcode labels with various protocols.

Bar Code Setup and Data Entry

Configuring barcode settings and inputting data.

Editing and Deleting Bar Codes

Procedures for editing and removing barcode labels.

Label Printing

Previewing Labels Before Printing

How to preview labels before printing to check accuracy.

Printing and Cutting Labels

Steps to print the label and cut it using the cutter lever.

Copy Printing Options

How to print single or multiple copies of a label.

Cable Flag Printing

Specific instructions for printing cable flag labels.

Numbering and Mirror Printing

How to print labels with sequential numbering or in mirror image.

Setting Label Margins

How to set margins for labels: Full, Half, Narrow.

Chain Printing for Minimal Margins

Printing labels with minimal margins using the Chain setting.

Adjusting Label Length

How to adjust the total length of the printed label.

Using Pre-designed Sample Labels

Using pre-designed templates to create labels.

Using the File Memory

Saving Label Files

How to save created label files for later use.

Printing Saved Label Files

How to recall and print previously saved label files.

Opening Saved Label Files

How to open and recall saved label files from memory.

Deleting Saved Label Files

How to delete saved label files from the labeler's memory.

Resetting & Maintaining Your P-touch Labeler

Resetting to Factory Settings

Step-by-step instructions to reset the device to factory default settings.

Maintenance Overview

General guidance on maintaining the P-touch labeler.

Cleaning the Unit

How to clean the external unit of the labeler using a soft cloth.

Cleaning the Print Head

How to clean the print head to ensure clear and quality printing.

Cleaning the Tape Cutter

How to clean the tape cutter blade to prevent adhesive buildup and jamming.

Troubleshooting

Common Problems and Solutions

Common issues and their corresponding solutions.

Handling Error Messages

Explains error messages and provides steps for resolution.

Appendix

Technical Specifications

Technical details, dimensions, and specifications of the P-touch labeler.

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Brother P-touch PT-D400 User Manual

Table of Contents

Questions and Answers:

Brother P-touch PT-D400 Specifications

Summary

Introduction

Compilation and Publication Notice

Safety Precautions

General Warnings

Cautionary Guidelines

General Precautions

Getting Started

Unpacking and Carton Contents

LCD Display and Keyboard Layout

Power Supply and Tape Cassette Installation

Powering On and Off

Feeding Tape Procedure

LCD Display Settings

Unit and Language Setup

Editing a Label

Entering and Editing Text

Inserting Tabs for Formatting

Entering Symbols

Setting Symbol History

Entering Accented Characters

Character Attribute Customization

Setting Auto Fit Style

Applying Frames to Labels

Label Attribute Settings

Creating Bar Code Labels

Bar Code Setup and Data Entry

Editing and Deleting Bar Codes

Label Printing

Previewing Labels Before Printing

Printing and Cutting Labels

Copy Printing Options

Cable Flag Printing

Numbering and Mirror Printing

Setting Label Margins

Chain Printing for Minimal Margins

Adjusting Label Length

Using Pre-designed Sample Labels

Using the File Memory

Saving Label Files

Printing Saved Label Files

Opening Saved Label Files

Deleting Saved Label Files

Resetting & Maintaining Your P-touch Labeler

Resetting to Factory Settings

Maintenance Overview

Cleaning the Unit

Cleaning the Print Head

Cleaning the Tape Cutter

Troubleshooting

Common Problems and Solutions

Handling Error Messages

Appendix

Technical Specifications

Related product manuals