Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper
guides.
3 Press , enter the shortcut number using the keypad, and then
touch
.
To enter additional recipients, touch Next address, and then enter
the address or shortcut number you want to add.
4 Touch Send It.
Sending an e‑mail using the address book
1 Load an original document facedown into the ADF tray or on the
scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper
guides.
3 From the home screen, navigate to:
E-mail > Recipient(s) >
4 Search for the e‑mail shortcut or address.
5 Apply the changes, and then send the job.
Canceling an e-mail
• When using the ADF, touch Cancel Job while Scanning appears.
• When using the scanner glass, touch Cancel Job while Scanning
appears, or while Scan the Next Page / Finish the
Job appears.
Faxing
Sending a fax
Sending a fax using the touch screen
1 Load an original document faceup, short edge first into the ADF or
facedown on the scanner glass.
Note: Do not load postcards, photos, small items,
transparencies, photo paper, or thin media (such as magazine
clippings) into the ADF. Place these items on the scanner glass.
2 If you are loading a document into the ADF, then adjust the paper
guides.
3 From the home screen, touch Fax.
4 Enter the fax number or a shortcut using the touch screen or
keypad.
To add recipients, touch Next Number and then enter the
recipient's telephone number or shortcut number, or search the
address book.
Note: To place a dial pause within a fax number, press
.
The dial pause appears as a comma in the “Fax to” box. Use this
feature if you need to dial an outside line first.
5 Touch Fax It.
Sending a fax using the computer
For Windows users
1
With a document open, click File > Print.
2 Select the printer, and then click Properties, Preferences,
Options, or Setup.
3 Click Fax > Enable fax, and then enter the recipient fax number or
numbers.
4 If necessary, configure other fax settings.
5 Apply the changes, and then send the fax job.
Notes:
• The fax option is available only with the PostScript driver or the
Universal Fax Driver. For more information, contact the place
where you purchased the printer.
• To use the fax option with the PostScript driver, configure and
enable it in the Configuration tab.
For Macintosh users
1
With a document open, choose File > Print.
2 Select the printer.
3 Enter the recipient fax number, and then configure other fax
settings, if necessary.
4 Send the fax job.
Creating shortcuts
Creating a fax destination shortcut using the
Embedded Web Server
Instead of entering the entire phone number of a fax recipient on the
printer control panel each time you want to send a fax, you can create
a permanent fax destination and assign a shortcut number. A shortcut
can be created to a single fax number or a group of fax numbers.
1 Type the printer IP address into the address field of your Web
browser.
If you do not know the IP address of the printer, you can:
• View the IP address on the printer control panel in the TCP/IP
section under the Networks/Ports menu.
• Print a network setup page or the menu settings pages and
locate the IP address in the TCP/IP section.
2 Click Settings > Manage Shortcuts > Fax Shortcut Setup.
Note: A password may be required. If you do not have an ID and
password, get one from your system support person.
3 Type a unique name for the shortcut, and then enter the fax
number.
To create a multiple‑number shortcut, enter the fax numbers for
the group.
Note: Separate each fax number in the group with a semicolon
(;).
4 Assign a shortcut number.
If you enter a number that is already in use, then you are prompted
to select another number.
5 Click Add.
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