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Panasonic KX-T7630 - User Manual

Panasonic KX-T7630
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KX-TDA30 –KX-TDE200/600AL Date: 09.07.2010
OPERATOR
MANUAL
USER

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Summary

Transferring a Call

Transfer Manually

Transfer a call by dialing the extension number and hanging up or introducing the call before hanging up.

Transfer via One-Touch Key

Transfer a call using a pre-programmed DSS key for the recipient's extension.

Paging

Internal via Digital Handsets

Make an announcement to all internal groups by dialing a specific code and extension.

Group

Page a specific group by dialing a code and the group number.

External

Broadcast a page to external speakers by dialing a specific code.

Internal & External

Page both internal and external speakers using a specific code and group number.

Call Pickup

Direct Call Pick-up

Answer a call ringing on a specific extension by dialing a code and the extension number.

Group Pick-up

Answer any ringing call within a group by dialing a code and group number.

Night Switching System

Manually Set; Cancel

Manually set or cancel the night switching system modes (Day, Night, Lunch, Break).

To Check System Mode

Check the current status of the night switching system mode.

Programming Station Speed Dial Numbers & Names

Using Alpha Numeric Dial Pad

Instructions for using the dial pad to enter letters and numbers for speed dial names.

Accessing Station Speed Dial Numbers

Programming System Speed Dial Numbers

To Clear Speed Dial Number

Procedure to clear a programmed system speed dial number.

Programming System Speed Dial Names

Using Alpha Numeric Dial Pad

Guide to entering names for system speed dials using the alpha-numeric keypad.

Programming Extension Names

Using Alpha Numeric Dial Pad

Instructions for assigning names to extensions using the alpha-numeric dial pad.

Programming Handset Keys

Direct Station Selection (DSS) - to ring other extensions

Program a key to directly dial another extension.

One Touch Speed Dial

Program a key for one-touch dialing of a phone number.

Features

Program a key to access specific phone system features.

To Clear a Button

Procedure to clear a programmed function from a handset key.

Call Forwarding & Do Not Disturb

Divert - All Calls

Configure the phone to not ring for any incoming calls.

Divert - Busy No Answer

Set calls to divert if the extension is busy or unanswered after four rings.

Divert - External

Forward incoming external calls to a specified phone number.

Divert - All Calls (GROUP)

Divert all calls for a group to a specified destination.

Do not Disturb

Enable a Do Not Disturb status to prevent incoming calls.

Divert & Do not Disturb - Cancel

Cancel active call diversion or Do Not Disturb settings.

Programming Time & Date Settings

Date

Procedure to set the current date (Year, Month, Day) on the system.

Call Waiting Notification

Set extension to receive call waiting(from external calls)

Enable call waiting notification for external calls on an extension.

OHCA (Off Hook Call Announcement - 7600 series handsets only)

Set Extension

Enable Off Hook Call Announcement for an extension.

To Use (from other extensions)

How to use OHCA from another extension to speak to a busy user.

Whisper (Off Hook Call Announcement - 7600 series handsets only)

Set Extension

Enable Whisper Off Hook Call Announcement for an extension.

To Use (from other extensions)

How to use Whisper OHCA from another extension to speak to a busy user.

Outgoing Message Card

To record Message (Must be performed from operators handset)

Instructions for recording an outgoing message from the operator's handset.

To Listen to recording

Procedure to listen to recorded outgoing messages.

To Clear OGM recording

How to erase a recorded outgoing message.

Voice Mail Message Setup

Setup Extension Mail Boxes

Configure voice mail boxes for extensions and record personal greetings.

Set Call Forward on Telephone Handset to Voice Mail

Forward calls to voice mail when the handset is picked up.

Access Messages (Message Wait Key illuminated Red)

How to access voice mail messages when the message indicator is lit.

Background Music

Keypad Tones

Backlit Display (KX-T7636 & KX-T7633 ONLY)

Contrast (KX-T7636 & KX-T7633 ONLY)

How to Find Extension Number (Display Handset Required)

How to Find Group Number (Display Handset Required)

How to Change Intercom Voice Auto Answer; Ring

Caller Control

Manage intercom voice auto answer and ring settings from the caller's side.

Called Party Control (above operation not required)

Control intercom voice auto answer/ring settings from the called party's side.

How to Change Ring Handset Ring Tones

Trouble Shooting

Reprogramming Single CO;Line Keys

Guide to reprogramming single CO/line keys on the handset.

Reprogramming Group CO;Line Keys

Instructions for reprogramming group CO/line keys.

Station Feature Clear

Clear programmed station features from the handset.

Message Lamp Clear

Procedure to clear the message waiting lamp indication.

Handset Not Ringing

(Display Handset)

Troubleshooting steps for handsets that do not ring when using the display.

(Non Display)

Troubleshooting steps for non-display handsets that do not ring.

Summary

Transferring a Call

Transfer Manually

Transfer a call by dialing the extension number and hanging up or introducing the call before hanging up.

Transfer via One-Touch Key

Transfer a call using a pre-programmed DSS key for the recipient's extension.

Paging

Internal via Digital Handsets

Make an announcement to all internal groups by dialing a specific code and extension.

Group

Page a specific group by dialing a code and the group number.

External

Broadcast a page to external speakers by dialing a specific code.

Internal & External

Page both internal and external speakers using a specific code and group number.

Call Pickup

Direct Call Pick-up

Answer a call ringing on a specific extension by dialing a code and the extension number.

Group Pick-up

Answer any ringing call within a group by dialing a code and group number.

Night Switching System

Manually Set; Cancel

Manually set or cancel the night switching system modes (Day, Night, Lunch, Break).

To Check System Mode

Check the current status of the night switching system mode.

Programming Station Speed Dial Numbers & Names

Using Alpha Numeric Dial Pad

Instructions for using the dial pad to enter letters and numbers for speed dial names.

Accessing Station Speed Dial Numbers

Programming System Speed Dial Numbers

To Clear Speed Dial Number

Procedure to clear a programmed system speed dial number.

Programming System Speed Dial Names

Using Alpha Numeric Dial Pad

Guide to entering names for system speed dials using the alpha-numeric keypad.

Programming Extension Names

Using Alpha Numeric Dial Pad

Instructions for assigning names to extensions using the alpha-numeric dial pad.

Programming Handset Keys

Direct Station Selection (DSS) - to ring other extensions

Program a key to directly dial another extension.

One Touch Speed Dial

Program a key for one-touch dialing of a phone number.

Features

Program a key to access specific phone system features.

To Clear a Button

Procedure to clear a programmed function from a handset key.

Call Forwarding & Do Not Disturb

Divert - All Calls

Configure the phone to not ring for any incoming calls.

Divert - Busy No Answer

Set calls to divert if the extension is busy or unanswered after four rings.

Divert - External

Forward incoming external calls to a specified phone number.

Divert - All Calls (GROUP)

Divert all calls for a group to a specified destination.

Do not Disturb

Enable a Do Not Disturb status to prevent incoming calls.

Divert & Do not Disturb - Cancel

Cancel active call diversion or Do Not Disturb settings.

Programming Time & Date Settings

Date

Procedure to set the current date (Year, Month, Day) on the system.

Call Waiting Notification

Set extension to receive call waiting(from external calls)

Enable call waiting notification for external calls on an extension.

OHCA (Off Hook Call Announcement - 7600 series handsets only)

Set Extension

Enable Off Hook Call Announcement for an extension.

To Use (from other extensions)

How to use OHCA from another extension to speak to a busy user.

Whisper (Off Hook Call Announcement - 7600 series handsets only)

Set Extension

Enable Whisper Off Hook Call Announcement for an extension.

To Use (from other extensions)

How to use Whisper OHCA from another extension to speak to a busy user.

Outgoing Message Card

To record Message (Must be performed from operators handset)

Instructions for recording an outgoing message from the operator's handset.

To Listen to recording

Procedure to listen to recorded outgoing messages.

To Clear OGM recording

How to erase a recorded outgoing message.

Voice Mail Message Setup

Setup Extension Mail Boxes

Configure voice mail boxes for extensions and record personal greetings.

Set Call Forward on Telephone Handset to Voice Mail

Forward calls to voice mail when the handset is picked up.

Access Messages (Message Wait Key illuminated Red)

How to access voice mail messages when the message indicator is lit.

Background Music

Keypad Tones

Backlit Display (KX-T7636 & KX-T7633 ONLY)

Contrast (KX-T7636 & KX-T7633 ONLY)

How to Find Extension Number (Display Handset Required)

How to Find Group Number (Display Handset Required)

How to Change Intercom Voice Auto Answer; Ring

Caller Control

Manage intercom voice auto answer and ring settings from the caller's side.

Called Party Control (above operation not required)

Control intercom voice auto answer/ring settings from the called party's side.

How to Change Ring Handset Ring Tones

Trouble Shooting

Reprogramming Single CO;Line Keys

Guide to reprogramming single CO/line keys on the handset.

Reprogramming Group CO;Line Keys

Instructions for reprogramming group CO/line keys.

Station Feature Clear

Clear programmed station features from the handset.

Message Lamp Clear

Procedure to clear the message waiting lamp indication.

Handset Not Ringing

(Display Handset)

Troubleshooting steps for handsets that do not ring when using the display.

(Non Display)

Troubleshooting steps for non-display handsets that do not ring.

Overview

This document serves as an operator and user manual for Panasonic KX-TDA30, KX-TDE200, and KX-TDE600AL telephone systems, specifically detailing the operation of the KX-DT346 digital proprietary telephone. It provides comprehensive instructions for various functions, from basic call handling to advanced programming and troubleshooting.

Function Description

The Panasonic KX-DT346 is a digital proprietary telephone designed for use with the KX-TDA30, KX-TDE200, and KX-TDE600AL systems. Its primary function is to facilitate communication, both internal (intercom) and external (outside lines). The phone features a Liquid Crystal Display (LCD) for visual feedback, a numeric keypad for dialing, and a set of dedicated and flexible buttons for various features.

Key communication functions include:

  • Placing and Receiving Calls: Users can initiate external calls by lifting the handset or pressing the speakerphone button, then dialing '0' followed by the number. Internal calls are made by dialing the extension number or pressing a programmed DSS key. Receiving calls involves lifting the handset or pressing the speakerphone button when the phone rings.
  • Call Holding: Calls can be placed on hold using the dedicated HOLD button. An exclusive hold feature is also available.
  • Call Transferring: Calls can be transferred manually by pressing the TRANSFER key, dialing the extension, and hanging up, or via a one-touch key if programmed.
  • Automatic Call Back: If an internal extension is busy, users can activate an automatic call back feature, which will notify them when the line becomes free.
  • Paging: The system supports internal paging to all digital handsets or specific groups, as well as external paging through external speakers.
  • Call Pickup: Users can pick up ringing calls from specific extensions (Direct Call Pick-up) or from any extension within a group (Group Pick-up).
  • Conference Calls: The system allows for multi-party conference calls, supporting up to eight participants.
  • Message Waiting: Users can leave a message waiting indication for another extension, and retrieve messages when their own lamp is illuminated.
  • Call Forwarding/Do Not Disturb (DND): Various call forwarding options are available, including forwarding all calls, calls when busy/no answer, or external calls to a mobile. The DND feature prevents the phone from ringing.
  • Voice Mail: The system integrates with voice mail, allowing users to set up mailboxes, record personal greetings, and access messages.
  • Outgoing Message Card (OGM): Operators can record, listen to, and clear outgoing messages for the system.
  • Call Waiting Notification: When on an external call, a soft ring alerts the user to another incoming external call.
  • Off Hook Call Announcement (OHCA) and Whisper OHCA: These features allow users to announce a call to a busy extension or whisper to a user already on a call, respectively.

Usage Features

The KX-DT346 is designed for user-friendly operation with several features enhancing its usability:

  • LCD (Liquid Crystal Display): Provides visual information, including date, time, call status, and menu options. The LCD panel can be adjusted for optimal viewing angle.
  • Navigator Key: This key is central to navigating menus, adjusting display contrast, and controlling volume.
  • Soft Buttons (S1-S4): These context-sensitive buttons change their function based on the current display, allowing quick selection of displayed items.
  • Flexible Buttons: These buttons can be programmed to seize outside lines or activate specific features, offering customization to individual user needs.
  • Headset Jack: Allows for hands-free operation using a headset, with the ability to switch between headset and handset mode.
  • SP-PHONE (Speakerphone): Enables hands-free conversations without the need for a headset.
  • Microphone: Used for hands-free conversations.
  • Message/Ringer Lamp: This lamp provides visual cues for incoming calls (flashing green for intercom, flashing red for outside calls) and message waiting (solid red).
  • Pause Button: Used to insert pauses when storing telephone numbers or for programming.
  • FWD/DND Button: Dedicated button for setting Call Forwarding or Do Not Disturb.
  • CONF (Conference) Button: Used to establish multi-party conversations.
  • AUTO ANS/MUTE Button: Allows for hands-free answering of incoming calls and muting the microphone during a conversation.
  • AUTO DIAL/STORE Button: Used for system/personal speed dialing and storing program changes.
  • TRANSFER Button: Facilitates transferring calls to other parties.
  • REDIAL Button: Recalls the last dialed number.
  • MESSAGE Button: Used for message waiting indications and call back.
  • FLASH/RECALL Button: Disconnects the current call to make another without hanging up.
  • ENTER Button: Assigns selected items in menus.
  • CANCEL Button: Cancels selected items.
  • Keypad Tones: Users can enable or disable keypad tones.
  • Backlit Display: For KX-T7636 and KX-T7633 models, the display backlight can be turned on or off.
  • Display Contrast: For KX-T7636 and KX-T7633 models, the display contrast can be adjusted to various levels (very light, light, dark, very dark).
  • Ring Tones: Users can customize their handset ring tones from a selection of 30 options.

Maintenance Features

The manual provides instructions for various programming and configuration tasks, which can be considered maintenance-related from a user's perspective, allowing them to customize and manage their phone's behavior.

  • Programming Station Speed Dial Numbers & Names: Users can store up to 10 personal speed dial numbers and assign names to them, making frequently called numbers easily accessible.
  • Programming System Speed Dial Numbers & Names: The system allows for programming up to 999 system-wide speed dial numbers and names, which are accessible by all users. This includes clearing existing speed dial entries.
  • Programming Extension Names: Users can assign names to extensions, which appear on the display, making internal communication more intuitive.
  • Programming Handset Keys: Flexible buttons on the handset can be programmed for various functions, including Direct Station Selection (DSS) to ring other extensions, One Touch Speed Dial, or specific system features. Instructions are also provided for clearing programmed keys.
  • Programming Time & Date Settings: The system administrator (or operator extension) can set and adjust the system's date and time.
  • Checking System Mode: Users can check the current Night/Day Mode status of the system.
  • Finding Extension and Group Numbers: Instructions are provided for display handsets to identify their own extension number and the group number for Incoming Call Distribution (ICD) groups.
  • Changing Intercom Voice Auto Answer/Ring: Users can configure whether intercom calls auto-answer or ring, and adjust the behavior for both the caller and the called party.
  • Troubleshooting: The manual includes a section for common issues, such as reprogramming single CO/Line keys, reprogramming group CO/Line keys, clearing station features, clearing message lamps, and addressing a handset that is not ringing (including checking the RNGOFF status and adjusting volume).

The manual emphasizes that "ALL USER PROGRAM CHANGES MUST BE MADE FROM OPERATOR EXTENSION (USUALLY EXTENSION 101)," indicating a hierarchical control structure for system-wide configurations, while individual users can manage some personal settings.

Panasonic KX-T7630 Specifications

General IconGeneral
SpeakerphoneYes
Programmable Keys24
Headset JackYes
Message Waiting LampYes
Speed DialingYes
IntercomYes
Call TransferYes
Call HoldYes
ConferenceYes
Volume ControlYes
TypeProprietary
Programmable Function Keys24
Power SourcePowered by KSU
WeightApproximately 0.9 kg
Display3-Line, 24-Character LCD

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