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Panasonic KX-TGF540 Series - User Manual

Panasonic KX-TGF540 Series
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Operating Instructions
Cordless Telephone with Digital Answering Machine
Model No.
KX-TGF540
KX-TGF542
KX-TGF543
KX-TGF544
KX-TGF545
Model shown is KX-TGF540.
Before initial use, see “Getting Started”
on page 10.
Thank you for purchasing a Panasonic product.
Please read these operating instructions before using the unit and save them for
future reference.
Consulte “Guía Rápida Española”, página 61.
For assistance, visit our Web site: http://shop.panasonic.com/support for
customers in the U.S.A.
Please register your product: http://shop.panasonic.com/support
TGF54xUSA_(en)_1201_ver031.pdf 1TGF54xUSA_(en)_1201_ver031.pdf 1 1/12/2016 5:37:07 PM1/12/2016 5:37:07 PM
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Panasonic KX-TGF540 Series Specifications

General IconGeneral
TypeCordless Telephone
Frequency1.9 GHz
DECT TechnologyYes
DECT 6.0Yes
Number of Lines1
Call BlockingYes
SpeakerphoneYes
IntercomYes
Caller IDYes
Talking Caller IDYes
Call WaitingYes
DisplayLCD
Keypad on BaseYes
Weight (handset)0.25 lbs

Summary

Introduction

Model Composition

Details the different models and their quantities.

Accessory Information

Lists the supplied accessories for the product.

Additional;Replacement Accessories

Provides information on optional accessories for purchase.

Other Information

Notes on design changes and product illustrations.

Expanding Your Phone System

How to add optional handsets to extend system capability.

Graphical Symbols for Use on Equipment and Their Descriptions

Explains the meaning of various symbols found on the equipment.

Important Information

For Your Safety

Crucial safety precautions to prevent injury and property loss.

Installation

Safety guidelines related to product installation and location.

Operating Safeguards

Precautions for safe operation and maintenance of the unit.

Medical

Advice for users with medical devices regarding RF energy.

Installation and Location

Specific safety advice for installing the telephone wiring and locating the unit.

Important Safety Instructions

General safety precautions for using the product to reduce risks.

For Best Performance

Tips for optimal base unit placement and reception quality.

Environment

Guidelines for placing the product in suitable environmental conditions.

Routine Care

Instructions for cleaning and maintaining the product's appearance.

Notice for Product Disposal, Transfer, or Return

Recommendations for protecting private information before disposing of the product.

Notice

General notices regarding product design and compliance.

Specifications

Technical details and operating conditions of the product.

Getting Started

Setting Up

Step-by-step guide for connecting and preparing the unit for use.

Removing the Battery

Instructions on how to safely remove the battery from the handset.

Battery Charging

Details on how to charge the handset batteries and battery level indicators.

Controls

Identifies and explains the functions of handset and base unit controls.

Base Unit

Labels and functions of controls on the base unit.

Display Icons

Explains the meaning of icons displayed on the handset.

Display Menu Tree and Direct Command Code Table

Overview of menu structure and feature codes.

Language Settings

How to change the display and voice guidance language.

Voice Announcement Language

Selects the language for system guidance and announcements.

Date and Time

Instructions for setting the current date and time on the unit.

Recording Your Greeting Message

Guide to recording a personalized greeting message.

Other Settings

Options for configuring dialing mode and other unit settings.

Low Battery Alert

How to set up alerts for low battery status.

Setting Low Battery Alert

Configure the interval for low battery announcements.

Making;Answering Calls

Making Calls

Instructions for initiating calls using the handset or base unit.

Making a Call Using the Redial List

How to redial previously called numbers.

Erasing a Number in the Redial List

Procedure to remove entries from the redial list.

Using the Base Unit

How to make calls directly from the base unit.

Adjusting the Receiver or Speaker Volume

How to change volume levels during a call.

Pause (for PBX;Long Distance Service Users)

How to insert pauses for dialing access numbers or PINs.

Answering Calls

Guide to receiving incoming calls on handset or base unit.

Adjusting the Ringer Volume

How to set the volume for incoming calls.

One-Touch Ringer Off for the Handset

Temporarily mute the handset ringer with a single button press.

Useful Features During a Call

Explains features like Hold and Mute during a call.

Hold

How to place an ongoing call on hold.

Mute

How to temporarily silence the microphone during a call.

Flash

Using the flash function for PBX features or services.

For Call Waiting or Call Waiting Caller ID Service Users

How to manage calls when using call waiting services.

Temporary Tone Dialing (for Rotary;Pulse Service Users)

How to enable tone dialing for rotary/pulse lines.

Handset Clarity Booster

Improves sound clarity in areas with interference.

Handset Noise Reduction

Reduces background noise for clearer conversations.

Handset Equalizer

Enhances voice clarity for easier understanding.

Call Share

How to join an existing conversation on another unit.

Transferring Calls, Conference Calls

Procedures for transferring calls and setting up conference calls.

Intercom

How to make internal calls between units.

Making an Intercom Call

Steps to initiate an intercom call from handset or base unit.

Answering an Intercom Call

How to respond to an incoming intercom call.

Turning Auto Intercom On;Off

Automatically answer intercom calls without pressing buttons.

Power Backup Operation

How the handset powers the base unit during a power failure.

Making Calls During a Power Failure

How to make calls when the unit operates on backup power.

Answering Calls During a Power Failure

How to answer calls during a power failure.

Call Block

Call Block

How to block unwanted calls and add numbers to the block list.

Storing Unwanted Callers

Methods for blocking specific numbers or number ranges.

Storing a Single Phone Number

Important recommendation for storing 10-digit numbers.

Adding Call Blocked Numbers from the Caller List

How to block numbers directly from the caller list.

Blocking Incoming Calls That Have No Phone Number

How to block calls from private or unknown callers.

Turning the First Ring On;Off

Choose whether to hear the first ring for blocked calls.

Viewing;Editing;Erasing Call Block Numbers

How to manage entries in the call block list.

Erasing All Call Block Numbers

Procedure to remove all entries from the call block list.

Phonebook

Phonebook

How to add, store, and manage contact entries.

Adding Phonebook Entries

Step-by-step guide to adding new contacts.

Entering Characters

How to input names and characters for phonebook entries.

Storing a Redial List Number to the Phonebook

Save numbers from the redial list into the phonebook.

Storing Caller Information to the Phonebook

Save incoming call details directly to the phonebook.

Editing Entries

How to modify existing phonebook entries.

Groups

How to organize phonebook entries into groups.

Changing Group Names;Setting Ringer ID

Customize group names and assign specific ring tones.

Finding and Calling from a Phonebook Entry

How to search and make calls from stored phonebook entries.

Erasing Entries

How to delete individual or all phonebook entries.

Chain Dial

Dial stored numbers from the phonebook while on a call.

Speed Dial

Assign phone numbers to speed dial keys for quick access.

Adding Phone Numbers to Speed Dial Keys

Methods to assign numbers to speed dial keys.

Editing an Entry

How to edit names, numbers, and groups in speed dial.

Erasing an Entry

How to remove entries from speed dial.

Viewing an Entry;Making a Call

How to view speed dial entries and initiate calls.

Programming

Menu List

How to access features via menus or direct command codes.

Phonebook

Accessing and managing phonebook entries.

Answering Device

Settings related to the answering system functions.

Greeting

Settings for recording and managing greeting messages.

Voicemail Access

Accessing voicemail services from the unit.

Intercom

Features for making calls between units.

Set Date & Time

Setting the unit's date, time, and alarm functions.

Speed Dial

Managing speed dial entries and settings.

Talking Caller ID

Enabling voice announcements for incoming callers.

Low Battery Alert

Setting up alerts for low battery status.

Call Block

Options for blocking unwanted calls.

Voicemail

Settings for voicemail access and tone detection.

Handset Name

Customizing names for individual handsets.

Caller ID Edit

Automatically editing caller ID numbers.

Registration

How to register new handsets or other units to the base.

Power Failure

How the unit operates during a power outage.

Change Language

Setting the language for display and voice announcements.

Baby Monitor

Features for monitoring rooms remotely.

Phonebook

Managing phonebook entries.

Answer Device

Configuration options for the answering system.

Call Block

Features for blocking unwanted calls.

Auto Intercom

Enabling automatic intercom calls between units.

Caller ID Edit

Automatically editing caller ID numbers.

Cust. Support

Accessing customer support information.

Alarm

Alarm

Setting and managing alarm times and memos.

Silent Mode

Setting periods when the unit will not ring.

Turning Silent Mode On;Off

How to activate or deactivate silent mode.

Baby Monitor

Baby Monitor

Feature to monitor rooms remotely.

Setting the Baby Monitor

Configuring the baby monitor feature for monitoring.

To Monitor with a Unit

How to listen in on a room using another unit.

To Monitor from Outside

How to monitor rooms remotely via phone call.

Turning Off the Baby Monitor

Deactivating the baby monitor feature.

Editing an Outside Monitoring Number

Modifying phone numbers for remote monitoring.

Erasing an Outside Monitoring Number

Removing numbers used for remote monitoring.

Baby Monitor Sensitivity

Adjusting the sensitivity to trigger the baby monitor.

Answering the Baby Monitor

How to respond to a baby monitor alert.

Other Programming

Changing the Handset Name

Customizing names for individual handsets.

Displaying the Handset Name

Enabling the display of handset names in standby mode.

Registering a Unit

Instructions for adding additional units like handsets.

Registering a Handset to the Base Unit

Pairing a new handset with the base unit.

Registering a Unit

Re-registering a handset to the base unit if it's not recognized.

Deregistering a Handset

Removing a handset's registration from the base unit.

Caller ID Service

Using Caller ID Service

Requirements and basic usage of the Caller ID feature.

Caller ID Features

Details on displaying caller information and handling calls.

Missed Calls

How the unit indicates and manages un-answered calls.

Phonebook Name Display

How stored names appear when a Caller ID matches a phonebook entry.

Talking Caller ID

Enabling voice announcements for incoming callers.

Phonebook Name Announcement

Announces stored names for incoming callers.

Caller List

Information about the list of incoming calls.

Viewing the Caller List and Calling Back

How to view call history and return calls.

Editing a Callers Phone Number

Modifying phone numbers in the caller list, e.g., removing area codes.

Caller ID Number Auto Edit Feature

Automatic adjustment of caller ID formats based on call history.

Erasing Selected Caller Information

Deleting specific entries from the caller list.

Erasing All Caller Information

Clearing the entire caller list.

Answering System

Answering System

Overview of the unit's answering and recording capabilities.

Memory Capacity (Including Your Greeting Message)

Details on total recording time and message capacity.

Turning the Answering System On;Off

How to activate or deactivate the answering system.

Greeting Message

Using pre-recorded or custom greeting messages.

Recording Your Greeting Message

Step-by-step guide to record a personal greeting.

Using a Pre-recorded Greeting Message

How the unit uses pre-recorded greetings.

Resetting to a Pre-recorded Greeting Message

Revert to default greeting messages.

Playing Back the Greeting Message

How to listen to your recorded greeting.

Listening to Messages

How to play back recorded messages on handset or base unit.

Using the Base Unit

Playing messages using the base unit controls.

Calling Back (Caller ID Subscribers Only)

How to call back callers from the message playback.

Erasing All Messages

Procedure to delete all recorded messages.

Using the Handset

Playing messages using the handset controls.

Operating the Answering System During Playback

Controls available while listening to messages.

Erasing All Messages

Methods to erase all recorded messages.

Advanced New Message Alerting Features

Settings for alerts when new messages arrive.

Audible Message Alert

Base unit beeps to notify of new messages.

New Message Alert by a Call

Get notified of new messages via a phone call.

Storing a Phone Number to Which the Unit Makes an Alert Call

Setting a number for remote notification of new messages.

Turning On;Off the New Message Alert Setting

Activating or deactivating the new message alert feature.

Editing the Set Phone Number

Modifying the phone number for message alerts.

Erasing the Set Phone Number

Removing the phone number for message alerts.

Activating;Inactivating the Remote Access Code to Play Messages

Setting up a code for secure remote message access.

Listening to Messages

Accessing messages remotely after receiving an alert.

Remote Operation

Operating the answering system remotely using a touch-tone phone.

Remote Access Code

Setting and managing the code for remote access.

Deactivating Remote Operation

How to delete the remote access code.

Using the Answering System Remotely

Steps for remotely accessing system functions.

Voice Guidance

Using voice prompts for remote operation.

Remote Commands

Dial key commands for remote answering system control.

Turning on the Answering System Remotely

Steps to remotely access and control the answering system.

Answering System Settings

General settings for the answering system.

Call Screening

Listening to callers as they leave messages.

Number of Rings Before the Unit Answers a Call

Adjusting how many rings before the unit answers.

Callers Recording Time

Setting the maximum duration for recorded messages.

Selecting Greeting Only

Configuring the unit to only play greetings, not record messages.

Useful Information

Voicemail Service

Information about voicemail services from phone providers.

Storing the Voicemail (VM) Access Number

How to save your voicemail access number for easy dialing.

To Erase the Voicemail Access Number

Removing the stored voicemail access number.

Voicemail (VM) Tone Detection

How the unit detects voicemail tones.

Turning VM Tone Detection On;Off

Activating or deactivating voicemail tone detection.

Listening to Voicemail Messages

How to listen to voicemail messages using the unit.

Wall Mounting

Instructions for mounting the base unit on a wall.

Wall Mounting

Further details and diagrams for wall mounting the base unit.

Error Messages

Explains common error messages and their solutions.

Troubleshooting

General troubleshooting steps for common problems.

Menu List

Troubleshooting issues related to menu navigation and language.

Battery Recharge

Troubleshooting battery charging problems.

Making;Answering Calls, Intercom

Troubleshooting issues related to calls and intercom functions.

Caller ID;Talking Caller ID

Troubleshooting issues with Caller ID and voice announcements.

Answering System

Troubleshooting problems with the answering system's recording and operation.

Voicemail

Troubleshooting voicemail display messages.

Liquid Damage

What to do if the unit is exposed to moisture or liquid.

FCC and Other Information

Compliance information regarding FCC regulations and RF exposure.

FCC and Other Information

Continued information on FCC compliance, RF exposure, and device operation.

Compliance with TIA-1083 Standard

Information on hearing aid compatibility.

Appendix

Customer Services

Information on how to shop for accessories and contact customer support.

Limited Warranty (ONLY FOR U.S.A.)

Details of the product's limited warranty coverage and terms.

Panasonic Products Limited Warranty

Specific warranty coverage for parts and labor.

Mail-In Service-Online Repair Request

How to submit a product for repair service online or by mail.

Limited Warranty Limits and Exclusions

Exclusions and limitations of the product warranty.

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