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Ricoh SP 212Nw User Manual

Ricoh SP 212Nw
268 pages
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TABLE OF CONTENTS
How to Read This Manual................................................................................................................................. 7
Introduction..................................................................................................................................................... 7
Legal Prohibition.............................................................................................................................................7
Disclaimer........................................................................................................................................................7
About IP Address............................................................................................................................................8
Differences in Performance/Functions between Different Models.............................................................8
Note to Administrator.................................................................................................................................. 10
Model-Specific Information.............................................................................................................................12
Important Safety Instructions ...................................................................................................... 13
User Information on Electrical & Electronic Equipment.............................................................................13
Environmental Advice for Users..................................................................................................................13
Note for the Battery and/or Accumulator Symbol (For EU countries only)............................................14
Notes to Users of Facsimile Unit................................................................................................................. 15
Important Safety Instructions .......................................................................................................16
Notes to Users in the State of California....................................................................................................16
ENERGY STAR Program..................................................................................................................................17
1. Guide to the Machine
Guide to Components......................................................................................................................................19
Exterior..........................................................................................................................................................19
Exterior..........................................................................................................................................................21
Interior...........................................................................................................................................................23
Control Panel................................................................................................................................................23
About Operation Tools.................................................................................................................................... 28
Initial Setup....................................................................................................................................................... 29
Configuring Network Settings.........................................................................................................................30
Configuring the IP Address Settings........................................................................................................... 30
Wireless LAN Setup.....................................................................................................................................32
Configuring the IP Address Settings Using the Smart Organizing Monitor............................................ 34
Wireless LAN Setup.....................................................................................................................................36
2. Loading Paper
Supported Paper.............................................................................................................................................. 39
Non-Recommended Paper Types...................................................................................................................41
Print Area.......................................................................................................................................................... 42
1
Draft 2014/01/07

Table of Contents

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Ricoh SP 212Nw Specifications

General IconGeneral
BrandRicoh
ModelSP 212Nw
CategoryPrinter
LanguageEnglish

Summary

How to Read This Manual

Introduction

Provides an overview of the manual's content and purpose.

Legal Prohibition

Outlines legal restrictions on copying and printing certain items.

Differences in Performance/Functions between Different Models

Administrator Settings

Password Protection

Discusses password protection for machine configurations and access.

Important Safety Instructions

User Information on Electrical & Electronic Equipment

Provides guidance on e-waste disposal and recycling for electronic equipment.

Environmental Advice for Users

Offers advice on using recycled paper and duplex printing for environmental benefits.

ENERGY STAR Program

1. Guide to the Machine

Guide to Components

Introduces the parts on the front and rear of the machine and their functions.

Control Panel Overview

Initial Setup

Configuring Network Settings

Configuring the IP Address Settings

Details procedures for automatically receiving or manually specifying IPv6 addresses.

Configuring Network Settings

Wireless LAN Setup

Explains how to configure wireless LAN settings manually via the control panel.

2. Loading Paper

Supported Paper

Lists supported paper sizes, types, and capacities for various trays.

Loading Paper

Loading Paper into Tray 1

Provides step-by-step instructions for loading paper into Tray 1.

Placing Originals

About Originals

Explains recommended sizes and types of originals for scanning.

3. Printing Documents

Basic Operation

Explains how to print documents from a computer using the printer driver.

Printing on Both Sides of Sheets

Describes how to enable and use the duplex printing feature.

4. Copying Originals

Copier Mode Screen

Describes the display screen and its elements when the machine is in copier mode.

Copying Originals

Basic Operation

Guides on performing basic copying operations using the machine's control panel.

Making Enlarged or Reduced Copies

Preset Ratio Settings

Lists preset scaling ratios for enlarging or reducing copies based on region.

5. Scanning Originals

Scanner Mode Screen

Describes the display screen and its elements when the machine is in scanner mode.

Registering Scan Destinations

Scanning Originals

Basic Operation

Outlines the basic operations for sending scanned files via e-mail, FTP, or to a computer.

Specifying the Scan Settings

Specifying the Scanning Size According to the Size of the Original

Details how to set the scanning size based on the original document's dimensions.

Scanning from a Computer

Using TWAIN Scanner

Explains preparations and procedures for using the TWAIN scanner with compatible applications.

6. Sending and Receiving a Fax

Fax Mode Screen

Describes the display screen and its elements when the machine is in fax mode.

Setting the Date and Time

Registering Fax Destinations

Registering Fax Destinations Using the Control Panel

Details how to register fax destinations in the Address Book via the control panel.

Sending a Fax

Selecting Transmission Mode

Explains the two transmission modes: Memory and Immediate transmission.

Sending a Fax

Canceling a fax

Explains how to cancel a fax transmission in Immediate or Memory modes.

Sending a Fax

Specifying the Fax Destination

Details methods for specifying fax destinations beyond manual entry.

Useful Sending Functions

Sending a fax using On Hook Dial

Describes using the On Hook Dial function to check destination status before sending a fax.

Specifying the Scan Settings

Specifying the resolution

Describes how to select scan resolution for fax scanning.

Using the Fax Function from a Computer (PC FAX)

Basic Operation for Sending Faxes from a Computer

Guides on sending faxes from a computer using the PC FAX driver.

7. Configuring the Machine Using the Control Panel

Receiving a Fax

Covers important notes and options for receiving faxes.

Printing Out Faxes Stored in Memory

7. Configuring the Machine Using the Control Panel

Basic Operation

Explains the two main ways to access and configure machine settings.

Copier Features Settings

Scanner Features Settings

Resolution

Explains how to specify scan resolution for optimizing quality and file size.

Fax Transmission Features Settings

Address Book Settings

System Settings

Adjust Sound Volume

Allows adjustment of various machine sound volumes like key beeps and alarms.

System Settings

Tray Paper Settings

Configures paper size and type for Tray 1 and the bypass tray.

Printing Lists/Reports

Printing the Configuration Page

Guides on printing the machine's general information and current configurations.

Printer Features Settings

PCL Menu

Specifies conditions for PCL printing, including orientation, form lines, font, and point size.

8. Configuring the Machine Using Utilities

Network Settings

Details settings for Ethernet and Wi-Fi connections, including speed and enable/disable options.

Network Settings

IPv4 Configuration

Covers DHCP settings and manual configuration for IPv4 addresses.

Network Settings

IPv6 Configuration

Explains enabling/disabling IPv6 and configuring IPv6 addresses via DHCP or manual settings.

Configuring the Administrator Settings

Administrator Settings

Covers setting the administrator password, email address, and programming fax information.

Configuring the Administrator Settings

Reset Settings

Explains options for resetting network settings, menu settings, and clearing address books.

Configuring the Administrator Settings

IPsec

Enables or disables IPsec security for network communication.

8. Configuring the Machine Using Utilities

Using Web Image Monitor

Introduces Web Image Monitor for remote configuration and status checks.

Checking the System Information

Status Tab

Displays machine status, including print cartridge and paper tray information.

Configuring the System Settings

Tray Paper Settings Tab

Configures paper size and type for Tray 1 and the bypass tray.

Registering Destinations

Configuring the Network Settings

Network Status Tab

Displays network connection status, including Ethernet speed and IP address.

Configuring the IPsec Settings

IPsec Global Settings Tab

Configures general IPsec settings like function enable/disable and bypass services.

Printing Lists/Reports

Configuring the Administrator Settings

Administrator Settings

Covers setting the administrator password, email address, and programming fax information.

Configuring the Administrator Settings

Set Date/Time Tab

Allows setting the machine's current date and time.

Using Smart Organizing Monitor

Checking the Status Information

Guides on viewing machine status, including printer name, cartridge, and tray information.

9. Maintaining the Machine

Replacing the Print Cartridge

Provides step-by-step instructions for replacing the print cartridge.

Maintaining the Machine

Cautions When Cleaning

Offers important safety precautions and guidelines for cleaning the machine.

10. Troubleshooting

Common Problems

Lists common problems and their solutions, such as power issues and connectivity.

Troubleshooting

Paper Feed Problems

Addresses issues related to paper not feeding smoothly or frequent paper jams.

Print Quality Problems

Checking the Condition of the Machine

Lists factors like machine location, paper type, and cartridge condition affecting print quality.

Printer Problems

Copier Problems

Fax Problems

When an error code appears on the fax journal or TX status report

Explains error codes related to fax transmission and reception.

Error and Status Indicate on the Control Panel

Error and Status Messages Appear on Smart Organizing Monitor

11. Appendix

Notes About the Toner

Provides important information and warnings regarding toner usage and replacement.

Appendix

Moving and Transporting the Machine

Offers cautions and guidelines for safely moving and transporting the machine.

Consumables

Print Cartridge

Details the average printable pages per cartridge and replacement recommendations.

Specifications of the Machine

General Function Specifications

Lists general specifications like configuration, print process, and maximum scanning/printing sizes.

Specifications of the Machine

Power requirements

Lists power voltage, amperage, and frequency requirements for different regions.

Specifications of the Machine

Printer Function Specifications

Details printer specifications like speed, resolution, and first print speed.

Specifications of the Machine

Copier Function Specifications

Lists copier specifications such as maximum resolution, first/multiple copy speed, and reproduction ratios.

Specifications of the Machine

Scanner Function Specifications

Details scanner specifications like maximum scanning area, resolution, and ADF throughput.

Fax Function Specifications

Lists fax specifications including access line and transmission mode.

Laws and Regulations

Legal Prohibition

Outlines legal restrictions on copying and printing certain items.

Laser Safety

Details CDRH regulations and laser safety precautions for the machine.

Important Safety Instructions

Safety During Operation

Handling Power Cords and Power Plugs

Provides warnings and precautions for safely handling power cords and plugs.

Handling the Machine

Handling the Machine's Supplies

Safety Labels of This Machine

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