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Sharp XE-A41S User Manual

Sharp XE-A41S
132 pages
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ELECTRONIC CASH REGISTER
CAJA REGISTRADORA ELECTRONICA
INSTRUCTION MANUAL MANUAL DE INSTRUCCIONES
XE-A42S
MODEL
MODELO

Table of Contents

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Sharp XE-A41S Specifications

General IconGeneral
TypeElectronic Cash Register
Departments99
PrinterThermal printer
InterfaceRS-232C
Power Supply50/60Hz
Operating Temperature0°C - 40°C

Summary

INTRODUCTION

IMPORTANT SAFETY AND HANDLING INSTRUCTIONS

PRECAUTION REGARDING BATTERY CHARGING

PARTS AND THEIR FUNCTIONS

External View of the Cash Register

Overview of the cash register's external components and layout.

Printer Description and Components

Details about the thermal printer, its parts, and caution for use.

Mode Switch and Mode Keys Operation

Explanation of the mode switch settings and their respective functions.

Keyboard Layout and Key Names

Diagram of the keyboard layout and a list of key functions.

Operator and Customer Displays

Details about the operator display elements and the customer display.

Drawer Lock Key Operation

Instructions on how to lock and unlock the cash drawer.

GETTING STARTED: Initial Setup

Installing the Cash Register

Procedure for finding a stable location and unpacking the cash register.

Initializing the Cash Register

Step-by-step guide to initialize the cash register before first use.

Preparing the Cash Register for Operation

Steps to prepare the cash register, including retainer removal and lever setting.

Installing Paper Rolls in the Printer

Procedure for installing receipt and journal paper rolls correctly.

HELP FUNCTION: Accessing Guidance Messages

Printing the Help Menu

How to print the list of operations available through the help function.

Printing Guidance Messages

How to print specific guidance messages by referencing the help menu.

FOR THE OPERATOR: Overview of Daily Sales Entries

Overview of Daily Sales Entries

Guide to the flow of sales entries, from starting to closing business.

BASIC SALES ENTRY

Basic Sales Entry Example

Step-by-step guide for a typical cash sales transaction.

Error Warnings and Error Escape Function

How to handle error messages and use the error escape function.

Receipt ON/OFF Function

How to enable or disable receipt printing to save paper.

Power Save Mode

Explanation of the automatic power save mode feature.

Item Entries: Department and PLU/UPC

How to enter items using department, PLU, or UPC codes.

Sub-department (Open PLU) Entries

Procedure for entering sub-department items.

UPC (Barcode) Entries

How to input UPC barcodes and the system's response.

Repeat Entries

Using the function for entering multiple sales of the same item.

Multiplication Entries

Method for entering sales of large quantities of items.

Split Pricing Entries

Function for customers purchasing items normally sold in bulk.

Single Item Cash Sale (SICS) Entry

Function for single-item cash sales, applicable to specific departments.

PLU/UPC Price Inquiry (View) Function

How to check PLU/UPC item prices during a transaction.

UPC Learning Function

Entering unit price and department for unprogrammed UPC codes.

Displaying Subtotals: Merchandise, Taxable, and Total

How to view different types of subtotals during a transaction.

Finalizing the Transaction: Cash or Check Tendering

Procedures for completing a sale with cash or check payment.

Cash or Check Sales Without Tender Entry

How to process cash or check sales where tender entry is not needed.

Charge (Credit) Sale

Steps for processing a sale using a charge or credit account.

Mixed-Tender Sales

How to perform sales using a combination of payment methods.

Tax Calculation

Automatic Tax Calculation

How the register automatically computes tax based on department settings.

Manual Tax Entry

Procedure for manually entering tax amounts after an item entry.

Tax Deletion

How to delete automatic tax from subtotals.

Tax Status Shift

Shifting programmed tax status for departments or PLU keys.

OPTIONAL FEATURES

Auxiliary Entries: Discounts and Premiums

Applying discounts or premiums using percent or discount keys.

Using the Discount Key for Entries

Applying manual or preset discounts/premiums using the discount key.

Refund Entries

Procedure for processing refunds for departments, PLU/UPC items.

Non-Add Code Number Entries

Entering and printing non-add codes like customer or credit card numbers.

Auxiliary Payment Treatments

Handling foreign currency conversions and other payment types.

Currency Conversion

Processing payments in foreign currency using preset or manual rates.

Received-on-Account and Paid-out Entries

Recording received-on-account and paid-out transactions.

No Sale (Exchange) Function

Opening the drawer without a sale transaction.

Bottle Return Function

Handling deposits for returned bottles or cans.

Automatic Sequence Key (AUTO) Entries

Achieving programmed transactions by pressing the AUTO key.

CORRECTION: Voiding Entries

Correction of the Last Entry (Direct Void)

How to void the most recent incorrect entry immediately after it's made.

Correction of Earlier Entries (Indirect Void)

How to void entries made earlier in the transaction before finalization.

Subtotal Void

Canceling an entire transaction by voiding the subtotal.

Correction of Entries Not Handled by Void Functions

Procedure for correcting errors not covered by direct or indirect voiding.

PRIOR TO PROGRAMMING: Preparing for Setup

Programming Procedure Overview

Steps for checking paper, inserting manager key, and programming items.

BASIC FUNCTION PROGRAMMING: Quick Start

Date and Time Programming

Setting the current date and time on the cash register.

Tax Programming for Automatic Tax Calculation

Programming tax rates and tax tables for automatic tax calculation.

Tax Programming Using a Tax Rate

Setting tax rates as a percentage per dollar for tax calculation.

Tax Table Programming (Add-on Tax)

Programming tax tables for add-on tax calculations.

AUXILIARY FUNCTION PROGRAMMING

Department Programming

Classifying merchandise into departments and setting department attributes.

Preset Unit Price Programming

Setting preset unit prices for PLU/UPC items and departments.

PLU/UPC Programming

Programming PLU codes, UPC codes, and associated departments/prices.

Commission Rate Programming

Calculating and printing commission amounts based on sales and rates.

Miscellaneous Key Programming

Programming and customizing various keys like %, &, -, CLK/CONV.

Amount Function for Discount Key (-)

Setting amounts for the discount key.

Percent Rate Limitation for % and & Keys

Setting limits for percentage entries on the % and & keys.

Function Parameters for %, &, and - Keys

Configuring parameters for discount/premium keys.

Function Parameters for CONV Key (K)

Configuring parameters for the currency conversion key.

Entry Digit Limit for RA, PO, and Manual Tax Keys

Setting digit limits for RA, PO, and manual tax entry operations.

Function Parameters for CA Key (C, X, Y, A)

Configuring parameters for the CA key and related tender keys.

ADVANCED PROGRAMMING

Register and Consecutive Number Programming

Setting unique register numbers and consecutive counts for receipts/journals.

Various Function Selection Programming 1

Function selections for miscellaneous keys, print formats, tax, and UPC codes.

Function Selection for Miscellaneous Keys

Enabling or disabling various functions for miscellaneous keys.

Print Format Settings

Configuring print formats for receipts and journals.

Receipt Print Format Settings

Customizing the format for printed receipts.

Function Selection for Tax

Enabling or disabling tax-related functions and entries.

Function Selection for UPC Codes

Configuring settings related to UPC code entries and functions.

Other Programming Options (Job Code 61)

Programming options for fractional treatment, time/date format, decimal point.

Various Function Selection Programming 2

Programming power save, logo messages, printer density, and language.

Power Save Mode Settings

Configuring the cash register's automatic power saving mode.

Logo Message Print Format Options

Selecting the number of lines and position for logo messages.

High Amount Lockout (HALO) for Cash Drawer

Setting a limit to prevent large cash amounts in the drawer.

Online Time Out Setting

Configuring the time-out setting for online operations.

Thermal Printer Density Adjustment

Adjusting the printer density for darker or lighter print.

Language Selection for Display and Text

Changing the display and text language (English or Spanish).

Training Clerk Specification for Training Mode

Specifying a clerk for training mode operations.

AUTO Key Programming — Automatic Sequence Key

Programming and calling frequent transaction sequences with the AUTO key.

Reading Stored Programs

How to read stored programs from the PGM mode.

TRAINING MODE: Practicing Register Operations

READING (X) AND RESETTING (Z) OF SALES TOTALS

Summary of X and Z Reports

Overview of daily and periodic sales reports and their operation.

Total in Drawer Report

Reading the total amount of cash in the drawer.

Individual Clerk Report

Reading sales data for individual clerks.

Full Clerk Report

Reading consolidated sales data for all clerks.

Hourly Report (Full)

Reading sales totals for a full hourly period.

Hourly Report (By Range)

Reading sales totals for a specified hourly range.

Daily Net Report

Reading the net daily sales figures.

Daily Sales Totals Report Details

Detailed breakdown of daily sales totals, including tax and voids.

Department Sales Report

Report showing sales quantities and amounts classified by department.

Individual Group Total Report by Department

Total sales for each group within a department.

Full Group Total Report by Department

Overall total sales for all department groups.

PLU/UPC Report by Designated Range

Sales report for PLU/UPC items within a specified range.

PLU/UPC Report by Associated Department

Sales report for PLU/UPC items linked to specific departments.

Transaction Report

Report showing transaction data similar to a full sales report.

Clerk Reports: Individual and Full

Reports detailing sales data for individual clerks and all clerks.

Hourly Sales Report

Report showing sales totals for specific hours.

Total in Drawer Report

Report showing cash in drawer and cash plus check totals.

Periodic Consolidation Reports

Understanding periodic consolidation reports (X2/Z2).

Daily Net Report

Report showing net daily sales figures.

OVERRIDE ENTRIES: Using Manager Mode

CORRECTION AFTER FINALIZING A TRANSACTION (Void Mode)

HOW TO USE AN SD MEMORY CARD

SD Memory Card Functions and Capabilities

Overview of what can be done with an SD memory card: backup, programming, logos, sales data.

Handling SD Memory Card Errors

Troubleshooting common SD card error messages and their solutions.

Inserting and Removing the SD Memory Card

Instructions for safely inserting and removing an SD memory card.

Formatting an SD Memory Card

Procedure for formatting a new SD card before first use.

Saving and Restoring All Data via SD Card

Saving and loading all register data to/from an SD memory card.

Writing and Reading Programming Data

Transferring programming data to and from an SD card.

Writing Sales Data to SD Card

Saving daily and periodic sales data onto an SD memory card.

OPERATOR MAINTENANCE

Handling Power Failures

How the register behaves during and after a power failure.

Handling Printer Errors

Troubleshooting common printer errors like paper empty or head up.

Cautions in Handling Printer and Recording Paper

Guidelines for safely handling the printer and thermal paper.

Replacing the Paper Roll

Steps for removing old and installing new paper rolls.

Removing a Paper Jam

Procedure to clear paper jams from the printer.

Cleaning the Print Head

How to clean the print head to ensure print quality.

Removing the Till and Drawer

Steps for removing the cash drawer till and the drawer itself.

Opening the Drawer Manually

How to open the drawer manually in case of power failure.

Before Calling for Service: Troubleshooting Checklist

Checklist of common problems and their solutions before contacting service.

SPECIFICATIONS

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