16 Xerox Phaser 8560MFP Evaluator Guide
Section 2: Evaluating Multifunction Systems
Evaluate Cost Control
Controlling the cost of MFP and printer fleets is a critical capability for organi-
zations of any size. Does your MFP provide the tools you need to manage and track
your employees’ printing and copying, and its associated cost? Can your MFP vendor
offer you an all-inclusive monthly contract that includes printing and maintenance
costs? Does your vendor have the expertise to analyze your environment and your
printing needs to help right-size your fleet to fit your company’s needs?
How the phaser 8560MFP
exceeds the cost control
requirement:
Managing and Tracking Costs
For any IT department managing a fleet of MFP
systems, managing and tracking the cost of
operating these products is critical. The Xerox
Phaser 8560MFP includes the following utilities
for tracking and managing costs:
• Password Protection — Restrict access to
color printing capabilities to select individuals
• Usage Analysis Tool — Improved to enable
administrators to collect, organize and ana-
lyze job accounting data from multiple users.
This is very helpful for calculating chargeback
billing or planning an optimized printer and
MFP deployment
Another cost management option is a Xerox
maintenance and supplies contract. With this
contract, per-page printing costs are fixed,
meaning the per-page charge is consistent
regardless of how much solid ink is used.
Similarly, page size does not affect your page
cost — letter, legal or index card page sizes
carry the same cost.
Assessing Your Environment
Xerox can help you decrease your overall docu-
ment costs by optimizing and right-sizing your
technology deployment. Three levels of assess-
ment tools and services are available to help
you deploy the right mix of equipment to best
serve the needs of your environment:
• Xerox Office Efficiency Calculator — A five
minute, web-based “instant analysis” offers
suggestions on your technology needs using
information you enter on your environment
and key, known industry metrics.
• Xerox Office Productivity Advisor (XOPA)
— A more in-depth web-based tool that
assesses your specific document environ-
ment. XOPA results suggest better ways to
manage page volume between printing,
copying and faxing — delivering end user
satisfaction and cost efficiency. XOPA is a free
service performed by your local Xerox sales
representative.
• Xerox Office Document Assessment (ODA)
— An analytical model that measures and
analyzes your current document production
infrastructure, the ODA provides in-depth
improvement plans for significant cost savings
and increased efciency. The ODA is a six-
sigma fee-based tool and consulting service
oriented toward enterprise level organizations.
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