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Alcatel 4034 User Manual

Alcatel 4034
63 pages
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Alcatel 4034 User
GUIDE
The Alcatel 4400 PABX System provides you with an
extensive range of features that will contribute to
better efficiency around the office. This user guide
will help you take full advantage of these features.
These instructions only refer to 4034 digital telephones.
Should you be using another digital telephone please see
the appropriate digital user guide.

Table of Contents

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Alcatel 4034 Specifications

General IconGeneral
BrandAlcatel
Model4034
CategoryTelephone
LanguageEnglish

Summary

Feature Codes Guide

Main Feature Codes

Lists default codes for various telephone functions, including page numbers for detailed information.

General Phone Description

Telephone Layout Overview

Making Calls

External Call Procedure

Explains how to make an external call using '0' or a line key.

Calling by Name Function

Searching for Internal Users

Describes how to search for internal users by typing name or initials on the keypad.

Memory Dialling

System Memory Dialling

Explains how to call numbers stored in system memory using abbreviated dialling codes.

Call Back Features

Automatic Call Back Request

Describes how to request a callback when a called extension is busy.

Callback Request on No Reply

Explains how to request a callback when there is no reply to a call.

Busy Extension Management

Intrusion on Busy Extensions

Describes how to intrude on a busy extension with appropriate permission.

Call Handling Procedures

Making an Enquiry Call

Explains how to make an enquiry call to a second person while on an existing call.

Transferring Calls Between Extensions

Details the process of transferring a call to another extension.

Conference Call Setup

Three-Way Conference Creation

Explains how to set up a conference call with three participants.

Call Reception and Parking

Call Parking and Retrieval

Details how to park a call and retrieve it later from another extension.

Call Pick-Up and Night Service

Picking Up Calls on Other Extensions

Explains how to pick up calls ringing on other extensions or within a defined group.

Call Forwarding Management

Setting Up Call Forwarding

Details how to set up immediate, busy, no reply, or busy/no reply call forwarding.

Cancelling Call Forwarding

Explains how to cancel all active call forwarding settings.

Follow Me Forwarding

Activating 'Follow Me'

Explains how to forward calls to a current extension when away.

Cancelling 'Follow Me'

Describes how to cancel 'Follow Me' forwarding from destination or own extension.

Reminders and Group Withdrawal

Setting Appointment Reminders

Details how to program the extension to ring at a specified time as a reminder.

Extension Security and Conferences

Padlocking/Unlocking Extension

Explains how to prevent external calls without a code.

Joining Meet-Me Conferences

Details how to join a conference call using a pre-arranged code.

External Forwarding and DND

External Call Forwarding

Explains how to forward calls to an external number and how to cancel it.

Activating Do Not Disturb

Describes how to activate the Do Not Disturb feature to prevent incoming calls.

Text Mail Communication

Sending Text Messages

Details how to send written messages to other extensions, including message types.

Reading Text Mail

Accessing and Managing Messages

Explains how to read text mail, save, reply, or recall messages.

Absent Text Message Management

Leaving Absence Messages

Describes how to leave a text message indicating absence.

Intercom Intrusion

User Customisation Options

Accessing Programming Mode

Details how to enter the programming mode for customisation.

Customisation Settings

Lists options like Melody, Keys, Display contrast, Password, and Associate/Intcom.

Melody Programming

Setting Ring Tone and Volume

Explains how to select the ringing tone and adjust the sound level.

Key Programming

Personal Memory Key Setup

Describes how to program personal memory keys for direct dialling.

Function Key Programming

Feature Lists by Group

Group 1 - Forwarding Services

Lists various call forwarding options including immediate, busy, no reply, and cancellation.

Password and Associate Number Programming

Multiline Functionality

Manager/Secretary Call Screening

Explains the manager/secretary screening configuration for call handling.

Manager Extension Features

Screening Key Usage

Using Screening Tables

Explains how screening keys use tables defined by the system manager for call filtering.

Executive Mail Feature

Call Supervision and ISDN

Secretary Extension Features

Executive Mail Key Usage

Handling Screened Calls

Calls Destined for Manager

Explains how calls destined for the manager, screened by a key, are handled.

Absent Key Functionality

Overflow Secretary Extension

Absent Secretary Key

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