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Brother MFC-J4440DW User Manual

Brother MFC-J4440DW
623 pages
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Online User's Guide
MFC-J4340DW
MFC-J4440DW
MFC-J4540DW
© 2020 Brother Industries, Ltd. All rights reserved.

Table of Contents

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Brother MFC-J4440DW Specifications

General IconGeneral
Print TechnologyInkjet
Automatic Duplex PrintingYes
Max Scan Resolution1200 x 2400 dpi
Fax CapabilityYes
Display2.7" Color Touchscreen
ADF Capacity20 sheets
FunctionsPrint, Copy, Scan, Fax
Mobile PrintingYes
Print Speed (Black)20 ppm
Print Speed (Color)19 ppm
Scanner TypeFlatbed & ADF
ConnectivityUSB, Ethernet, Wi-Fi
Ink CartridgesBlack, Cyan, Magenta, Yellow
Max Print ResolutionUp to 4800 x 1200 dpi
Paper Input Capacity250 sheets

Summary

Before You Use Your Machine

Definitions of Notes

Explains the symbols and conventions used throughout the guide for clarity and safety.

Trademarks

Lists registered trademarks and mentions other company trademarks used in the manual.

Open Source Licensing Remarks

States the product includes open-source software and provides a URL for licensing information.

Copyright and License

Displays copyright information for Brother Industries and software vendors used in the product.

Important Notes

Provides crucial advisories on software updates, product usage, potential regulations, and model naming conventions.

Introduction to Your Machine

Before Using Your Machine

Covers pre-operation checks, paper selection for quality, and simultaneous printing/faxing capabilities.

Control Panel Overview

Details the buttons and features of the machine's control panel, including mode and settings buttons.

LCD Overview

Explains the Home screen icons and indicators for Quiet Mode, Wireless Status, Ink, Date/Time, Faxes, and Receive Mode.

Touchscreen LCD Overview

Describes the touchscreen interface, including Date & Time, Quiet Mode, Shortcuts, Modes, Information icon, and Warning icon.

Settings Screen Overview

Details the functions accessible via the touchscreen's Settings menu, such as Maintenance, Receive Mode, Date & Time, and Network.

Navigate the Touchscreen

Provides instructions on using fingers to interact with the LCD touchscreen to access machine options.

Set the Ready Screen

Explains how to change the machine's Ready screen to different options like Screen 1, 2, 3, or Shortcuts.

Set Default Function Screens

Guides users on how to set the default Scan screen using the Screen Settings.

Enter Text on Your Brother Machine

Explains how to input text using the dial pad or touchscreen keyboard for settings like Station ID.

Access Brother Utilities (Windows)

Describes how to launch Brother Utilities, an application launcher for accessing Brother applications installed on a computer.

USB / Ethernet Port Locations on Your Brother Machine

Shows where to locate the USB and Ethernet ports inside the machine for connectivity.

Paper Handling

Load Paper

Covers instructions for loading paper into Paper Tray #1, Paper Tray #2, and the Manual Feed Slot.

Load Documents

Details how to load documents into the Automatic Document Feeder (ADF) or onto the Scanner Glass.

Print

Print from Your Computer (Windows)

Guides users on various printing tasks from a Windows computer, including photo and document printing.

Print from Your Computer (Mac)

Provides instructions for printing from a Mac computer, specifically mentioning AirPrint.

Print Using Brother iPrint&Scan (Windows/Mac)

Explains how to print photos or documents using the Brother iPrint&Scan application.

Print Photos Directly from a USB Flash Drive

Details the process of printing photos directly from a USB flash drive without a computer.

Print an Email Attachment

Describes how to print files by emailing them to the Brother machine.

Scan

Scan Using Brother iPrint&Scan (Windows/Mac)

Explains how to scan documents using the Brother iPrint&Scan application on Windows and Mac.

Scan from Your Computer (Windows)

Details various methods to scan photos and documents from a computer using Windows applications.

Scan from Your Computer (Mac)

Describes how to scan documents from a Mac computer, specifically mentioning AirPrint.

Configure Scan Settings Using Web Based Management

Guides users on configuring scan settings remotely via Web Based Management for enhanced control.

Copy

Copy a Document

Provides step-by-step instructions for making copies of documents using the machine's control panel.

Enlarge or Reduce Copied Images

Explains how to resize copied images by selecting an enlargement or reduction ratio.

Sort Copies

Details how to sort multiple copies so they are stacked in the order they are fed.

Make Page Layout Copies (N in 1 or Poster)

Describes how to save paper by copying multiple pages onto one or creating poster-like prints.

Copy on Both Sides of the Paper (2-sided Copy)

Guides on reducing paper usage by copying documents onto both sides of the paper.

Copy an ID Card

Explains how to copy both sides of an identification card onto a single page.

Copy Settings

Details various copy settings such as Quality, Paper Type, Paper Size, and Density.

Fax

Receive a Fax

Explains how to configure the machine to receive faxes, including mode settings and detection.

Voice Operations and Fax Numbers

Details features related to voice calls, storing numbers, and setting up broadcasting groups.

Telephone Services and External Devices

Discusses connecting external devices and configuring telephone line settings like Caller ID and PBX.

Fax Reports

Covers settings for transmission verification reports and fax journals.

PC-FAX

Explains how to send and receive faxes using a computer via PC-FAX software.

Network

Supported Basic Network Features

Outlines the network features supported by the print server across different operating systems.

Configure Network Settings

Guides users on configuring network settings either via the control panel or Web Based Management.

Wireless Network Settings

Details how to set up and use wireless network connections, including Wi-Fi Direct.

Network Features

Covers features like printing network reports, LDAP search, time synchronization, and network reset.

Brother Management Tools

Introduces Brother's management tools for configuring network settings and downloading software.

Security

Before Using Network Security Features

Provides an overview of network security features and recommendations for disabling insecure protocols.

Configure Certificates for Device Security

Explains how to configure certificates for secure SSL/TLS communication and device authentication.

Use SSL/TLS

Details how to use SSL/TLS for secure communication, including managing network machines and printing documents.

Use SNMPv3

Guides on securely managing the network machine using SNMPv3 for user authentication and data encryption.

Use IPsec

Explains how to configure IPsec for secure data transmission, including address and template settings.

Use IEEE 802.1x Authentication for a Wired or a Wireless Network

Describes IEEE 802.1x authentication for controlling network access and its various methods.

Use Active Directory Authentication

Explains how Active Directory Authentication restricts machine usage and stores incoming fax data.

Use LDAP Authentication

Details how LDAP authentication restricts machine access and stores incoming fax data for user verification.

Use Secure Function Lock 3.0

Describes how to enhance security by restricting functions and setting user page limits.

Send an Email Securely

Covers configuring secured email sending with user authentication or SSL/TLS.

Lock the Machine Settings from the Control Panel

Explains how to use the Access Lock feature to prevent unauthorized access to machine settings.

Mobile/Web Connect

Brother Web Connect

Explains how to access online services to upload, view, scan, and print images/files via the Brother machine.

AirPrint

Describes AirPrint as a solution for wireless printing from Apple devices without installing drivers.

Mopria™ Print Service and Mopria™ Scan

Introduces Mopria services for printing and scanning with Android devices without additional setup.

Brother Mobile Connect

Explains how to use Brother Mobile Connect to print and scan from Android, iOS, or iPadOS devices.

Print with Near-Field Communication (NFC)

Details how to print data from NFC-enabled Android devices by touching them to the machine's control panel.

Brother iPrint&Scan for Windows and Mac

Brother iPrint&Scan Overview for Windows and Mac

Provides an overview of the Brother iPrint&Scan application for printing and scanning from computers.

Troubleshooting

Error and Maintenance Messages

Lists common error and maintenance messages, their causes, and recommended actions for resolution.

Document Jams

Provides guidance on clearing document jams from the ADF unit and removing paper scraps.

Printer Jam or Paper Jam

Instructs on locating and removing jammed paper from various areas of the machine.

If You Are Having Difficulty with Your Machine

Offers general troubleshooting advice and directs users to contact support for complex issues.

Telephone and Fax Problems

Addresses common issues related to telephone line connections, incoming calls, and fax transmission.

Network Problems

Helps diagnose and resolve issues related to network connectivity, IP addresses, and wireless setup.

Other Problems

Covers various copying, scanning, direct photo printing, and software-related difficulties.

AirPrint Problems

Provides troubleshooting steps for issues encountered when using AirPrint for printing.

Routine Maintenance

Replace the Ink Cartridges

Guides users on how to replace the ink cartridges correctly, including important precautions.

Clean Your Brother Machine

Details the procedures for cleaning various parts of the machine, including the scanner and print head.

Check Your Brother Machine

Covers checks for print quality, alignment, ink volume, and machine status via computer or application.

Correct the Paper Feed to Clear Vertical Lines

Provides steps to adjust paper feed settings to reduce vertical lines in printouts.

Change the Print Options to Improve Your Print Results

Explains how to adjust print settings like Reduce Smudging and Enhance Print for better output.

Pack and Ship Your Machine

Gives instructions on how to properly pack and ship the machine, emphasizing print head parking.

Machine Settings

Change Machine Settings from the Control Panel

Guides on customizing machine settings directly through the control panel interface.

Change Machine Settings Using Web Based Management

Details how to manage machine settings remotely via a web browser using Web Based Management.

Change Machine Settings from the Control Panel

In the Event of Power Failure (Memory Storage)

Explains which settings are retained and which are lost during power interruptions.

General Settings

Covers fundamental machine settings like volume, sleep mode, date/time, and display adjustments.

Save Your Favourite Settings as a Shortcut

Allows users to save frequently used settings as shortcuts for quicker access.

Print Reports

Details how to print various reports like Transmission Verify, Address Book, and Network Configuration.

Settings and Features Tables

Provides tables summarizing menu selections and options available on the machine's control panel.

Change Machine Settings Using Web Based Management

What is Web Based Management?

Introduces Web Based Management as a utility for managing the machine via a web browser.

Access Web Based Management

Guides on how to access the machine's settings through a web browser using HTTP or HTTPS.

Set or Change a Login Password for Web Based Management

Explains how to change the default password to protect machine settings from unauthorized access.

Set Up Your Machine's Address Book Using Web Based Management

Details how to manage the machine's address book entries using Web Based Management.

Appendix

Specifications

Provides detailed technical specifications for the machine, including printer, fax, and scanner capabilities.

Supply Specifications

Lists the specifications for replacement ink cartridges and their expected page yields.

Information Regarding Recycled Paper

Discusses the quality, environmental benefits, and production process of recycled paper.

Brother Help and Customer Support

Offers information on how to get help, download software, and find local support contacts.

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