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Brother MFC-J5520DW User Manual

Brother MFC-J5520DW
96 pages
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Basic User’s Guide
MFC-J5520DW
MFC-J5620DW
MFC-J5720DW
Version 0
USA/CAN

Table of Contents

Other manuals for Brother MFC-J5520DW

Questions and Answers:

Brother MFC-J5520DW Specifications

General IconGeneral
Typeall in one
Colorblack
Tray Capacity330
Automatic Document Feeder Capacity35 sheets
Paper Size8.5" x 11.7"
Paper Handling250-sheet tray loader, 35-sheet, 50-sheet, 80-sheet multipurpose tray
Color Print Speed20 pages per minute
Mono Print Speed22 pages per minute
Print Resolution Monoup to 6000 x 1200
Print Resolution Colorup to 6000 x 1200
Maximum Number of Pages Per Monthup to 30, 000
Scanner Typeflatbed
Scan Resolutionup to 19200 x 19200
Duplex Scanyes
Copier Resolution Monoup to 1200 x 1200
Copier Resolution Colorup to 1200 x 1200
Fax Functionyes
Cartridgeslc203bk/c/m/y
Number Of Cartridges4
Internal Memoryyes
Memory Cardyes
Networkwired
Connectivityusb 2.0
OS Compatibilitynone
Mobile Devices Connectionyes
Weight and Dimensions IconWeight and Dimensions
Height19.3 inches
Width13.6 inches
Net Weight25.5 pounds

Summary

Basic User's Guide

Customer Service and Product Registration

Contacting Customer Service

Information for future reference when contacting customer service.

Online Product Registration

Instructions and benefits of online product registration.

Brother Support Resources

Register Your Product

Information on registering your product with Brother for benefits.

FAQs and Customer Service Contacts

Accessing FAQs, Solutions Center, and customer support contacts.

Service Center and Supply Information

Service Center Locations (USA and Canada)

Finding authorized service centers in the USA and Canada.

Ordering Accessories and Supplies

Information on how to order genuine Brother accessories and supplies.

Order Information Details

Ink Cartridge and Paper Product Codes

Part numbers and yields for ink cartridges and product codes for paper.

Manuals and Software Media Codes

Part numbers for user guides and software CD-ROMs.

Notices and Disclaimers

Warranty Disclaimer and Publication Notice

Disclaimers regarding warranties, liability, and manual publication.

Key Machine Features

High Capacity Paper Handling

Loading various paper types and sizes for high capacity printing.

Web Connect and Mobile Connectivity

Scanning to web services and printing/scanning from mobile devices.

Adding Touchscreen Shortcuts

Saving frequently-used settings as shortcuts on the touchscreen.

User's Guides Reference

Safety, Setup, and Basic Operation Guides

Safety, setup, basic operations, and comprehensive online guide information.

Network and Mobile Connectivity Guides

Guides for web services, AirPrint, Google Cloud Print, and mobile printing/scanning.

Online User's Guide Navigation and Access

Online User's Guide Navigation Features

Features of the Online User's Guide: search, index, step-by-step instructions.

Accessing the Online User's Guide

Steps to find and open the Online User's Guide on Windows and Macintosh.

Model FAQs and Troubleshooting Access

General Information and Documentation Use

Using the Documentation and Symbols

Guidance on reading the manual and understanding its symbols and conventions.

Brother Utilities Introduction

Description of Brother Utilities application launcher for accessing Brother software.

Control Panel Overview

3.7" Touchscreen LCD Functionality

How to access menus and adjust the angle of the touchscreen LCD.

Touchscreen Interface Controls and Power

Touchpanel Navigation Buttons

Explanation of Back, Home, and Cancel functions on the touchpanel.

Power On/Off and Management

How to turn the machine on and off, and power management advice.

Touchscreen LCD Screen Types

Basic Functions, More, and Shortcut Screens

Descriptions of different touchscreen screen layouts and their functions.

Touchscreen Interface Elements and Modes

Demo, Ink, and Status Indicators

Details on Demo function, ink levels, and wireless status indicators.

Machine Modes and Shortcut Features

Overview of machine modes and how to add custom shortcuts.

Touchscreen Display Features and Warnings

Fax Displays and Warning Icons

Display of fax status and interpretation of warning icons on the touchscreen.

Machine Settings Screen Navigation

Settings Menus: Maintenance, Wi-Fi, Receive Mode

Navigating settings for maintenance, Wi-Fi setup, and fax reception modes.

Settings: Date/Time, Quiet Mode, Tray

Configuring date/time, quiet mode, fax preview, and tray settings.

Entering Text on the Touchscreen

On-Screen Keyboard Usage and Corrections

Using the on-screen keyboard, switching characters, and making corrections.

Loading Paper into Trays

Before Loading Paper Guidelines

Guidelines for loading single size and type of paper at a time.

Loading Paper in Tray #1

Instructions for loading paper in Tray #1, including size and orientation.

Tray #1 Paper Loading Procedures

Loading Standard Paper Sizes in Tray #1

Step-by-step guide to loading Letter, A4, or Executive paper in Tray #1.

Loading Ledger/A3 Paper in Tray #1

Instructions for loading Ledger or A3 paper, including tray extension.

Tray #1 Loading Details and Settings

Tray #1 Extension and Paper Support

Extending Tray #1 and managing paper support and flap.

Machine Paper Size Setting Adjustment

Changing the paper size setting in the machine's menu.

Tray #1 Paper Loading and Guides

Adjusting Paper Guides and Checking Flatness

Adjusting guides and checking paper flatness in Tray #1.

Tray #2 Insertion for Stability (MFC-J5720DW)

Extending Tray #2 under Tray #1 for stability.

Loading Paper into Tray #2 (MFC-J5720DW)

Tray #2 Extension and Paper Guides

Extending Tray #2 and adjusting paper guides for Ledger/A3 paper.

Tray #2 Paper Loading (MFC-J5720DW)

Tray #2 Paper Size and Orientation

Paper size determines orientation for loading in Tray #2.

Tray #2 Extension for Ledger/A3

Extending Tray #2 for Ledger or A3 paper loading.

Tray #2 Loading Procedures (MFC-J5720DW)

Tray #2 Guides, Flatness, and Insertion

Adjusting guides, checking flatness, and inserting Tray #2.

Tray Interaction and Paper Handling

Tray #1 Extension and Stopper Adjustment

Extending Tray #1 and adjusting the A4/LTR stopper.

Tray #1 Insertion and Output Cover

Closing output tray cover and inserting Tray #1.

Loading Paper in the Multi-Purpose Tray (MP Tray)

MP Tray Paper Size and Orientation

Paper size determines orientation for loading in the MP Tray.

MP Tray Loading Procedure

Opening covers and pulling out the MP Tray for loading.

MP Tray Loading Details and Notes

MP Tray Paper Support and Guides

Lifting paper support and adjusting MP Tray paper guides.

MP Tray Loading Orientation and Notes

Loading paper in MP Tray and important notes for loading.

Loading Paper in the Manual Feed Slot

Manual Feed Slot Usage and Paper Orientation

Using manual feed slot for special media and paper orientation.

Loading Envelopes into Manual Feed Slot

Envelope Loading Preparation and Guides

Preparing envelopes and adjusting manual feed slot guides.

Envelope Loading Procedure (Portrait)

Loading one envelope with printing surface face up in portrait orientation.

Envelope Loading Procedures

Adjusting Manual Feed Slot Guides for Envelopes

Adjusting manual feed slot guides to fit the envelope.

Envelope Insertion and Paper Support

Inserting envelope and managing paper support and flap.

Paper Settings for Copying and Trays

Setting Paper Type and Size for Copying

Selecting paper type and size for optimal copy quality.

Setting Paper Type/Size for Trays

Setting paper type/size for Tray #1, Tray #2, or MP Tray.

Check Paper Setting and Recommended Media

Check Paper Setting Configuration

Enabling or disabling automatic paper type/size confirmation.

Recommended Print Media and Handling

Recommended Brother paper types and media handling precautions.

Loading Documents

Loading Documents via ADF or Scanner Glass

Loading documents for fax, copy, scan using ADF or scanner glass.

ADF Document Specifications

Specifications for document sizes and weights supported by the ADF.

ADF Document Loading Procedures

ADF Document Insertion and Guides

Adjusting ADF guides and placing document face up.

Using the Scanner Glass

Loading single documents onto the scanner glass.

Scanner Glass Document Loading and Cover Handling

Scanner Glass Document Placement

Placing document face down on the scanner glass.

Document Cover Handling Precautions

Important notes on handling the document cover when scanning.

Printing from a Computer

How to Print a Document

Steps to install printer driver and print from a computer.

Copying Operations

How to Copy Documents

Steps for loading documents and initiating a copy job.

Stopping a Copy Job and Options Overview

Stopping a copy job and navigating available copy options.

Copying Paper and Tray Settings

Setting Paper Type and Size for Copying

Selecting paper type and size for optimal copy quality.

Tray Select Settings for Copying

Selecting the copy tray temporarily or changing default.

Scanning to a Computer

Before Scanning Setup

Installing scanner driver and configuring network settings.

Scan to PDF via ControlCenter4 (Windows)

Scanning documents to PDF using ControlCenter4 software.

Scanning to PDF via Touchscreen

Printing Photos from Media

PhotoCapture Center Operations (PHOTO Mode)

Printing photos directly from media without a computer.

How to Print Images from Media

Viewing and selecting photos for printing from media.

PhotoCapture Center Print Settings

Photo Print Settings Configuration

Changing paper type and size for photo printing.

Print Settings Overview and Defaults

Temporary nature of print settings and saving defaults.

Telephone Services and External Devices

Telephone Services Overview and Voice Mail

Overview of services like Caller ID, Distinctive Ring, and Voice Mail conflicts.

Distinctive Ring and VoIP Considerations

Using Distinctive Ring and potential compatibility issues with VoIP systems.

Connecting External Telephone Devices

Connecting External Telephone Answering Device (TAD)

Connecting TAD to receive faxes and voice calls.

Connecting External and Extension Telephones

Connecting separate telephones and handling incoming faxes.

Sending a Fax

How to Send a Fax

Steps for loading documents and initiating a fax transmission.

Fax Sending Settings Configuration

Adjusting various fax sending settings like resolution and color.

Fax Number Entry and Transmission Methods

Entering Fax Numbers and Storing Contacts

Methods for entering fax numbers and storing contacts, including pauses.

Faxing from ADF and Scanner Glass

Scanning and sending documents from ADF or scanner glass.

Stopping Fax Transmission

How to stop an ongoing fax transmission.

Storing Address Book Numbers and Station ID

Storing Address Book Numbers

Adding entries to the Address Book, including multiple numbers.

Setting Your Station ID

Setting the Station ID for date, time, and identification on faxes.

Receiving a Fax

Receive Modes Overview and Selection

Choosing the correct Receive Mode based on line setup and mode selection.

Setting the Receive Mode

Fax Only and Fax/Tel Modes

Descriptions of Fax Only and Fax/Tel modes for call handling.

Manual and External TAD Receive Modes

Receive Mode Settings

Ring Delay Setting

Setting the number of rings before automatic answer.

F/T Ring Time (Fax/Tel Mode)

Setting the F/T Ring duration for voice calls in Fax/Tel mode.

Routine Maintenance Procedures

How to Clean and Check the Machine

Cleaning the scanner glass and ADF components.

Cleaning the Scanner Components

Detailed steps for cleaning the scanner glass and ADF parts.

Checking Print Quality

Print Quality Check Sheet Process

Steps to print and evaluate the print quality check sheet.

Print Head Cleaning Procedure

Initiating print head cleaning to improve print quality.

Print Head Handling Warning

Warning about touching the print head to avoid damage.

Checking and Adjusting Print Alignment

Print Alignment Adjustment Steps

Steps to perform basic or advanced print alignment.

Alignment Check Sheet Evaluation

Evaluating the alignment check sheet and selecting the best test print.

Print Alignment Patterns and Clarity

Alignment Pattern Evaluation

Evaluating alignment patterns and selecting the best test print.

Troubleshooting Overview

Identifying the Problem and Initial Checks

Initial checks for common problems before troubleshooting.

Error and Maintenance Messages

Understanding and responding to machine error and maintenance messages.

Troubleshooting Specific Error Messages

"Replace Ink" and "Cannot Detect" Errors

Causes and actions for ink replacement and detection errors.

Troubleshooting Ink Detection and Communication Errors

Ink Volume and Print Operation Errors

Causes and actions for ink volume and print operation failure errors.

Communication and Connection Errors

Causes and actions for communication and connection errors.

Troubleshooting Various Machine Errors

Tray, Memory, and Connection Errors

Messages related to tray settings, memory, and disconnected calls.

Document Jams, Temperature, and USB Errors

Causes and actions for document jams, temperature, and USB errors.

Troubleshooting Ink Absorber Pad Errors

Ink Absorber Pad Full or Near Full

Actions for full or nearly full ink absorber pads requiring replacement.

Troubleshooting Ink, Media, and Cartridge Errors

Ink Low and Temperature Errors

Action for low ink levels and low room temperature.

Media and Caller ID Errors

Troubleshooting memory card issues and missing Caller ID.

No Ink Cartridge Error

Action for incorrectly installed ink cartridges.

Troubleshooting Paper Feed and Fax Memory Issues

Paper Feed and Jam Errors

Causes and actions for paper feed errors and paper jams.

Out of Fax Memory Errors

Actions for a full fax memory, clearing data or printing stored faxes.

Troubleshooting Memory, Paper Jams, and Touchscreen Errors

Memory Full and Paper Jam Errors

Actions for machine memory full and paper jam errors.

Tray Detection and Touchscreen Initialization Errors

Troubleshooting paper tray detection and touchscreen initialization failures.

Troubleshooting General Machine Operation Errors

Unable to Clean/Initialize/Print/Scan Errors

Actions for mechanical problems or foreign objects causing errors.

Unusable USB Device Errors

Actions for connected USB devices that are unusable or unsupported.

Wrong Ink Cartridge Color Position

Correcting ink cartridge color position mismatches.

Troubleshooting Paper Settings and Tray Alignment

Wrong Paper or Orientation Errors

Correcting paper size, orientation, and guide settings.

Wrong Tray Settings Errors

Aligning paper size and tray settings with the loaded paper.

Troubleshooting Paper Jams and Fax Transfer

Error Animations Guide and Fax Transfer Methods

Using error animations and transferring faxes to PC or another machine.

PC-Fax Receive Setup and ADF Document Jams

PC-Fax Receive Setup for Transfer

Ensuring PC-Fax Receive is set up on the PC for fax transfer.

Clearing Document Jams in the ADF

Steps to clear document jams in the ADF.

ADF Document Jam Clearing Procedures

Clearing Jams from Top of ADF

Steps to remove jammed documents from the top of ADF.

Clearing Paper Scraps from ADF

Using stiff paper to push small scraps through the ADF.

Printer and Paper Jam Removal Steps

Printer Jam Removal Procedures

Printer Jam Removal (Trays #1/#2)

Removing jammed paper after reinserting trays.

Scanner Cover Opening for Jam Removal

Opening the scanner cover to access areas for paper jam removal.

Print Head and MP Tray Jam Removal

Print Head Jam Removal Procedures

Important steps for removing paper jammed under the print head.

MP Tray Jam Removal Procedures

Steps to remove jammed paper from the MP Tray.

Inside Cover Jam Removal and Additional Jams

Inside Cover Jam Removal Procedures

Removing jammed paper from inside the machine covers.

Additional Paper Jam Clear Operations

Procedure for clearing repeated paper jams.

Maintenance Sheet Loading for Paper Jams

Troubleshooting Wireless LAN Setup

Wireless LAN Report Analysis

Interpreting error codes from the Wireless LAN report.

Troubleshooting Machine Difficulties

General Printing Difficulties

Troubleshooting issues related to printed output quality and speed.

Printing Difficulties and Solutions

Header/Footer Printing Issues

Resolving issues where headers/footers don't print.

Slow Print Speed Solutions

Tips for improving slow print speed by adjusting driver settings.

Print Quality Difficulties

Poor Print Quality Causes and Checks

Checking print quality, media type, ink freshness, and environment.

White Horizontal Lines in Output

Resolving white horizontal lines in text or graphics.

Advanced Print Quality Issues

Blank Page Printing and Blurred Output

Troubleshooting blank pages, blurred characters, and lines.

Smudged, Dirty, or Stained Prints

Troubleshooting smudges, dirt, or stains on printed pages.

Dense Lines on Page

Resolving issues with dense lines appearing on printed pages.

Print Quality and Paper Handling Issues

Wrinkled Printouts and Paper Handling

Preventing wrinkled printouts and troubleshooting paper feeding/jams.

Photo Paper Feeding and Jam Prevention

Tips for feeding photo paper and preventing paper jams.

Received Fax Print Quality and Line Issues

Received Fax Print Quality Issues

Troubleshooting issues with print quality of received faxes.

Telephone Line and Connection Issues

Troubleshooting issues with telephone line connections and dialing.

Machine Not Answering Calls Troubleshooting

Fax Reception and Sending Issues

Cannot Receive a Fax Troubleshooting

Troubleshooting steps for not receiving faxes, including line issues and Receive Mode.

Sending Faxes Difficulties

Troubleshooting issues with sending faxes.

Fax Sending and Incoming Call Handling

Transmission Verification Errors and Line Issues

Troubleshooting fax transmission errors and line interference.

Incoming Call Handling and Custom Features

Troubleshooting incoming calls, machine responses, and custom telephone features.

Copying, Scanning, and PhotoCapture Difficulties

Copying and Scanning Quality Issues

Troubleshooting issues related to copying and scanning quality.

PhotoCapture Center and Software Issues

Troubleshooting PhotoCapture Center operations and software installation.

Network Difficulties

Network Printing and Scanning Issues

Checking network settings and configuring security for network printing/scanning.

PC-Fax Receive and Wireless Connection Issues

Troubleshooting PC-Fax Receive and wireless connection problems.

Dial Tone Detection and Line Interference

Dial Tone Detection Setting

Adjusting dial tone detection to shorten dial pauses.

Telephone Line Interference or VoIP System

Changing modem speed to minimize errors with telephone lines or VoIP.

Machine Information and Reset Operations

Checking Serial Number and Firmware Version

Viewing the machine's serial number and firmware version on the touchscreen.

Reset Operations Overview and Types

Overview of available machine reset operations and their effects.

How to Reset the Machine

Supplies Information

Ink Cartridge Specifications and Replacements

Details on ink cartridges, starter ink, replacement yields, and part numbers.

Innobella Products and Creative Center Access

Information on Innobella supplies and accessing the Brother Creative Center.

Company and Environmental Information

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