Epson WorkForce EC-4040 - EC-4040 Users Guide

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EC-4040 User's Guide

Welcome to the EC-4040 User's Guide.

For a printable PDF copy of this guide, click here.

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Table of Contents3
EC-4040 User's Guide13
Product Basics14
Using the Control Panel14
Control Panel Buttons and Lights15
Status Icon Information15
Selecting the Date and Time16
Entering Characters on the LCD Screen19
Using Presets19
Changing LCD Screen Language22
Adjusting Control Panel Sounds22
Adjusting the Screen Brightness23
Turning off the Operation Time out Setting24
Preventing PC Connection Via USB25
Product Parts Locations26
Product Parts - Front27
Product Parts - Inside29
Product Parts - Back31
Using Power Saving Settings31
Changing the Sleep Timer Settings32
Changing the Power off Timer Settings33
Epson Connect Solutions for Smartphones, Tablets, and more33
Setting up Epson Connect Services34
Using Epson Email Print36
Using the Epson Iprint Mobile App36
Using Epson Remote Print37
Using Epson Scan to Cloud37
Using Airprint38
Using Google Cloud Print39
Android Printing Using the Epson Print Enabler40
Using Fire os Printing40
Using Windows 10 Mobile Printing41
Using Epson Print and Scan App with Windows Tablets41
Printing and Scanning with NFC from Your Android Device42
Wi-Fi or Wired Networking44
Network Security Recommendations44
Wi-Fi Infrastructure Mode Setup45
Selecting Wireless Network Settings from the Control Panel46
Wi-Fi Direct Mode Setup48
Enabling Wi-Fi Direct Mode49
Wi-Fi Protected Setup (WPS)50
Using WPS to Connect to a Network51
Printing a Network Status Sheet52
Printing a Network Connection Report53
Network Connection Report Codes and Messages54
Configuring Email Server Settings59
Changing or Updating Network Connections61
Accessing the Web Config Utility61
Changing a USB Connection to a Wi-Fi Connection62
Changing a Wi-Fi Connection to a Wired Network Connection62
Connecting to a New Wi-Fi Router62
Disabling Wi-Fi Features63
Loading Paper65
Loading Paper in the Cassette65
Paper Loading Capacity71
Double-Sided Printing Capacity72
Borderless Paper Type Compatibility73
Compatible Epson Papers74
Paper or Media Type Settings - Printing Software75
Selecting the Paper Settings for each Source - Control Panel76
Paper Type Settings - Control Panel77
Selecting the Default Paper Source Settings78
Paper Source Settings Options79
Selecting the Universal Print Settings79
Universal Print Settings Options80
Placing Originals on the Product82
Placing Originals on the Scanner Glass82
Placing Originals in the Automatic Document Feeder85
ADF Original Document Specifications87
Copying89
Copying Documents or Photos89
Copying Options90
Printing from a Computer93
Printing with Windows93
Selecting Basic Print Settings - Windows94
Paper Source Options - Windows96
Print Quality Options - Windows96
Multi-Page Printing Options - Windows96
Selecting Double-Sided Printing Settings - Windows97
Double-Sided Printing Options - Windows99
Print Density Adjustments - Windows100
Selecting Additional Layout and Print Options - Windows101
Custom Color Correction Options - Windows103
Image Options and Additional Settings - Windows104
Header/Footer Settings - Windows105
Selecting a Printing Preset - Windows106
Selecting Extended Settings - Windows107
Extended Settings - Windows108
Printing Your Document or Photo - Windows109
Locking Printer Settings - Windows110
Locked Setting Options112
Selecting Default Print Settings - Windows113
Changing the Language of the Printer Software Screens114
Changing Automatic Update Options115
Printing with the Built-In Epson Driver - Windows 10 S116
Selecting Print Settings - Windows 10 S116
Printing on a Mac120
Selecting Basic Print Settings - Mac121
Paper Source Options - Mac124
Print Quality Options - Mac124
Print Options - Mac125
Selecting Page Setup Settings - Mac125
Selecting Print Layout Options - Mac127
Selecting Double-Sided Printing Settings - Mac127
Double-Sided Printing Options and Adjustments - Mac129
Managing Color - Mac129
Color Matching and Color Options - Mac130
Selecting Printing Preferences - Mac131
Printing Preferences - Mac132
Printing Your Document or Photo - Mac133
Checking Print Status - Mac134
Printing from a Chromebook134
Cancelling Printing Using the Product135
Scanning136
Starting a Scan136
Starting a Scan Using the Product Control Panel136
Scanning to Email138
Adding and Assigning Scan Jobs with Document Capture Pro or Document Capture140
Setting up a WSD Port (Windows 7/Windows Vista)141
Control Panel Scanning Options142
Setting up and Scanning to a Network Folder or FTP Server145
Creating a Shared Network Folder145
Registering Contacts for Email, Network, or FTP Scanning - Control Panel147
Registering Contacts for Network Folder or FTP Scanning - Web Config149
Scanning to a Network Folder or FTP Server150
Starting a Scan Using the Epson Scan 2 Icon152
Starting a Scan from a Scanning Program154
Starting a Scan from a Smart Device156
Scanning with Document Capture Pro or Document Capture156
Scanning in Epson Scan 2159
Additional Scanning Settings - Main Settings Tab162
Additional Scanning Settings - Advanced Settings Tab162
Saving Scanned Documents as a Searchable PDF Using Epson Scan 2163
Image Format Options165
Scan Resolution Guidelines166
Scanning Special Projects166
Scanning to a Sharepoint Server or Cloud Service166
Scanning Multi-Page Originals as Separate Files168
Faxing171
Connecting a Telephone or Answering Machine171
Setting up Fax Features174
Setting up Basic Fax Features174
Using the Fax Setup Wizard174
Selecting the Line Type176
Setting the Number of Rings to Answer178
Selecting Advanced Fax Settings179
Print Settings - Fax181
Basic Settings - Fax182
Security Settings - Fax183
Setting up the Fax Utility - Windows184
Setting up Fax Features Using the Fax Utility - Mac186
Setting up Contacts and Contact Groups187
Setting up Contacts Using the Product Control Panel188
Creating a Contact188
Editing or Deleting a Contact190
Creating a Contact Group191
Editing or Deleting a Contact Group193
Importing Contacts Using the Fax Utility - Windows194
Setting up Speed/Group Dial Lists Using the Fax Utility - Mac197
Sending Faxes199
Sending Faxes from the Product Control Panel199
Sending a Fax Using the Keypad, Contact List, or History199
Fax Sending Options202
Sending a Fax at a Specified Time203
Sending Faxes Using the Fax Utility - Windows204
Sending Faxes Using the Fax Utility - Mac207
Receiving Faxes210
Fax Reception210
Receiving Faxes Automatically211
Receiving Faxes Manually211
Receiving a Fax by Polling212
Viewing a Fax on the LCD Screen (Using the Inbox)213
Saving Faxes to an External USB Device215
Selecting Received Fax Options Using the Fax Utility - Windows215
Checking Fax Status218
Printing Fax Reports219
Fax Report Options219
Using External USB Devices with Your Product221
Connecting a USB Device221
USB Device File Specifications221
Disconnecting a USB Device222
Viewing and Printing from the LCD Screen222
Printing JPEG Photos222
Printing TIFF Files223
Print Setting Options - Device Mode224
Transferring Files on a USB Device226
Setting up File Sharing for File Transfers from Your Computer226
Transferring Files from a USB Device to Your Computer227
Replacing Ink Cartridges and Maintenance Boxes229
Check Cartridge and Maintenance Box Status229
Checking Cartridge Status on the LCD Screen229
Checking Cartridge and Maintenance Box Status - Windows230
Checking Cartridge and Maintenance Box Status - Mac233
Purchase Epson Ink Cartridges and Maintenance Box234
Ink Cartridge and Maintenance Box Part Numbers234
Removing and Installing Ink Cartridges235
Printing with Black Ink and Expended Color Cartridges240
Printing with Expended Color Cartridges - Windows240
Printing with Expended Color Cartridges - Mac241
Conserving Low Black Ink with Windows243
Replacing the Maintenance Box243
Adjusting Print Quality247
Print Head Maintenance247
Print Head Nozzle Check247
Checking the Nozzles Using the Product Control Panel248
Checking the Nozzles Using a Computer Utility250
Print Head Cleaning251
Cleaning the Print Head Using the Product Control Panel252
Cleaning the Print Head Using a Computer Utility253
Aligning the Print Head Using the Product Control Panel255
Cleaning the Paper Guide257
Cleaning and Transporting Your Product259
Cleaning Your Product259
Transporting Your Product263
Solving Problems266
Checking for Software Updates266
Product Status Messages267
Running a Product Check271
Resetting Control Panel Defaults272
Solving Setup Problems273
Product Does Not Turn on or off274
Noise after Ink Installation274
Software Installation Problems274
Solving Network Problems275
Product Cannot Connect to a Wireless Router or Access Point275
Network Software Cannot Find Product on a Network276
Product Does Not Appear in Mac Printer Window277
Wireless Network Connection Is Unstable on a Mac278
Cannot Print over a Network278
Cannot Scan over a Network280
Solving Copying Problems281
Product Makes Noise, but Nothing Copies281
Product Makes Noise When It Sits for a While281
Originals Do Not Feed from the Automatic Document Feeder281
Solving Paper Problems283
Paper Feeding Problems283
Paper Jam Problems in the Cassette284
Paper Jam Problems in the Rear Cover285
Document Jams in the Automatic Document Feeder286
Paper Ejection Problems289
Solving Problems Printing from a Computer289
Nothing Prints290
Product Icon Does Not Appear in Windows Taskbar290
Printing Is Slow291
Solving Page Layout and Content Problems292
Inverted Image293
Too Many Copies Print293
Blank Pages Print293
Incorrect Margins on Printout294
Incorrect Characters Print294
Incorrect Image Size or Position295
Slanted Printout295
Solving Print Quality Problems296
White or Dark Lines in Printout296
Blurry or Smeared Printout297
Faint Printout or Printout Has Gaps298
Grainy Printout299
Incorrect Colors300
Solving Scanning Problems301
Scanning Software Does Not Operate Correctly301
Cannot Start Epson Scan 2301
Scanning Is Slow302
Cannot Save a Scan to a Shared Folder over a Network303
Solving Scanned Image Quality Problems304
Image Consists of a few Dots Only305
Line of Dots Appears in All Scanned Images305
Straight Lines in an Image Appear Crooked305
Image Is Distorted or Blurry305
Image Colors Are Patchy at the Edges306
Image Is too Dark306
Back of Original Image Appears in Scanned Image306
Ripple Patterns Appear in an Image307
Scanned Image Colors Do Not Match Original Colors307
Scanned Image Edges Are Cropped308
Solving Faxing Problems308
Cannot Send or Receive Faxes308
Cannot Receive Faxes with a Telephone Connected to Your Product309
Fax Memory Full Error Appears310
Sent Fax Quality Is Poor311
Sent Fax Is Received in an Incorrect Size311
Received Fax Quality Is Poor312
Received Fax Is Not Printed312
Solving USB Device Problems312
Cannot View or Print from a USB Device313
Cannot Save Files on a USB Device313
Cannot Transfer Files to or from a USB Device314
Uninstall Your Product Software314
Uninstalling Product Software - Windows314
Uninstalling Product Software - Mac315
Where to Get Help316
Technical Specifications318
Windows System Requirements318
Mac System Requirements319
Paper Specifications320
Printable Area Specifications321
Automatic Document Feeder (ADF) Specifications322
Scanning Specifications323
Fax Specifications323
Ink Cartridge Specifications324
Dimension Specifications325
Electrical Specifications325
Environmental Specifications326
Interface Specifications326
External USB Device Specifications326
Network Interface Specifications327
Safety and Approvals Specifications328
Notices330
Important Safety Instructions330
General Product Safety Instructions330
Ink Cartridge Safety Instructions332
LCD Screen Safety Instructions333
Wireless Connection Safety Instructions333
Telephone Equipment Safety Instructions334
FCC Compliance Statement334
Binding Arbitration and Class Waiver337
Trademarks340
Copyright Notice340
Libtiff Software Acknowledgment341
A Note Concerning Responsible Use of Copyrighted Materials342
Default Delay Times for Power Management for Epson Products342
Copyright Attribution342

Epson WorkForce EC-4040 - EC-4040 Users Guide

Table of Contents

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