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Zire™ 72 Handheld 84

CHAPTER 5 Synchronizing Your Handheld with Your Computer

2 Prepare your handheld for

network synchronization:

a. Go to the Home screen

and select HotSync .

b. Open the menus

.

c. Select Options, and then

select Modem Sync Prefs.

d. Select Network, and then

select OK.

Continued

Table of Contents

Default Chapter2
- Disclaimer and Limitation of Liability2
- Table of Contents3
About this Guide20
- What's in this Guide20
  - Step-By-Step Instructions20
  - Links21
- Sidebars21
- Tips for Viewing this Guide in Adobe Acrobat Reader22
Chapter 1: Setting up Your Handheld and Your Computer24
- What's in the Box24
- System Requirements24
- Step 1: Charging Your Handheld26
  - What You Should Know about Your Handheld's Battery27
- Step 2: Turning on Your Handheld for the First Time28
- Step 3: Installing Your Software29
- Step 4: Connecting Your Handheld to Your Computer30
- Switching to Another Desktop Software Application32
- Using Profiles33
  - Creating a User Profile34
  - Synchronizing with a User Profile36
- Related Topics39
Chapter 2: Exploring Your Handheld40
- Locating the Controls on Your Handheld41
- What's on the Screen45
  - Input Area45
  - Application Controls46
- What Software Is on My Handheld48
- What's on the CD49
- Related Topics52
Chapter 3: Moving Around in Applications54
- Opening Applications55
- Using Menus56
  - Using the Command Stroke57
- Using the 5-Way Navigator58
- Finding Information63
- Related Topics64
Chapter 4: Entering Information66
- How Can I Enter Information67
- Entering Information with Graffiti 2 Writing67
- Entering Information with the Onscreen Keyboard80
- Entering Information with Your Computer82
- Importing Information from Other Applications86
- Restoring Archived Items on Your Computer88
- Entering Info from Contacts into Another Application89
- Editing Information91
- Related Topics94
Chapter 5: Synchronizing Your Handheld with Your Computer95
- Why Synchronize Information96
- What Information Is Synchronized97
- How Do I Synchronize98
- Customizing Your Synchronization Settings112
- Synchronizing with an External File121
- Related Topics122
Chapter 6: Expanding Your Handheld123
- What Type of Expansion Cards Can I Use124
- How Can Expansion Cards Help Me124
- Inserting an Expansion Card125
- Removing an Expansion Card126
- Opening an Application on an Expansion Card127
- Opening Files on an Expansion Card128
- Viewing Card Information129
- Renaming a Card130
- Copying Applications to an Expansion Card131
- Removing All Information from a Card132
- Related Topics133
Chapter 7: Managing Your Contacts134
- Adding a Contact135
- Copying Contact Information into Multiple Contacts142
- Locating a Contact on Your List143
- Deleting a Contact144
- Customizing the Contacts List145
- Making Connections from Contacts147
- Working with Contacts on Your Computer152
- Related Topics153
Chapter 8: Managing Your Calendar154
- Scheduling Events155
- Color-Coding Your Schedule164
  - Selecting Your Color-Codes164
  - Assigning a Color-Code to an Event167
- Setting an Alarm168
- Rescheduling an Event169
- Deleting Events171
  - Deleting a Specific Event171
  - Deleting All Your Old Events173
- Checking Your Schedule174
- Customizing Your Calendar181
  - Customizing Display Options for Your Calendar182
  - Setting Alarm and Time Options185
- Working with Calendar on Your Computer187
- Related Topics188
Chapter 9: Managing Your Tasks189
- Creating a Task190
- Organizing Your Tasks196
- Marking a Task Complete197
- Deleting Tasks198
  - Deleting a Specific Task198
  - Deleting All Your Completed Tasks199
- Customizing Your Tasks List200
- Working with Tasks on Your Computer202
- Related Topics203
Chapter 10: Writing Memos204
- Creating a Memo205
- Viewing and Editing a Memo206
- Moving Memos in Your Memos List207
- Deleting a Memo208
- Working with Memos on Your Computer209
- Related Topics210
Chapter 11: Writing Notes in Note Pad211
- Creating a Note212
  - Choosing the Pen and Paper (Background) Colors213
  - Setting an Alarm215
- Viewing and Editing a Note217
- Deleting a Note218
- Working with Note Pad on Your Computer219
- Related Topics220
Chapter 12: Performing Calculations221
- Calculator Buttons222
- Viewing Recent Calculations223
- Related Topics224
Chapter 13: Managing Your Expenses225
- Adding an Expense226
- Choosing Currency Options228
- Deleting Expenses232
  - Deleting an Individual Expense232
  - Deleting an Entire Category of Expenses233
- Customizing the Expense List234
- Working with Expense on Your Computer235
- Related Topics236
Chapter 14: Recording Voice Memos237
- Creating a Voice Memo238
  - Creating a Quick Voice Memo Using the Application Button238
  - Creating a Longer Voice Memo Using the Pause Control239
- Listening to a Voice Memo242
- Setting an Alarm for a Voice Memo244
- Saving a Voice Memo to an Expansion Card246
  - Saving a Specific Memo to an Expansion Card246
  - Automatically Storing All Voice Memos on an Expansion Card247
- Related Topics248
Chapter 15: Taking and Viewing Photos and Videos249
- Supported File Types250
- Capturing a Photo251
- Recording a Video253
- Adjusting the Camera Settings256
- Viewing Photos or Videos258
- Organizing Photos and Videos268
- Copying a Photo275
- Deleting a Photo or Video276
- Sharing Photos and Videos277
- Working with Palmone Media on Your Computer278
- Related Topics279
Chapter 16: Listening to Music280
- Transferring MP3 Files to an Expansion Card281
- Transferring Music from a CD to an Expansion Card284
- Playing Music on Your Handheld288
- Managing Playlists289
- Viewing Song Info295
- Working with Realone Player on Your Computer296
- Related Topics297
Chapter 17: Connecting Wirelessly to Other Devices298
- What Can I Do with the Built-In Bluetooth Technology299
- What Types of Connections Can I Make299
- What Is Device Discovery300
- Entering Basic Bluetooth Settings301
- Setting up a Phone Connection302
- Accessing E-Mail and the Web Wirelessly307
- Setting up a Connection to Your Desktop Computer309
- Setting up a Connection for Wireless Synchronization311
- Setting up a Connection to a Network313
- Creating Trusted Pairs315
- Setting Advanced Bluetooth Features317
  - Storing Recently Found Device Names317
  - Allowing Your Handheld to Wake up When It Is Turned off318
- Related Topics319
Chapter 18: Sending and Receiving E-Mail Messages320
- Upgrading an Existing E-Mail Account321
- About E-Mail Accounts322
- Creating an Account325
- Managing E-Mail Accounts334
- Getting and Reading E-Mail340
- Sending an E-Mail Message355
- Working with E-Mail Folders363
- Working with E-Mail Messages370
- Working with Attachments381
- Synchronizing E-Mail on Your Handheld with E-Mail on Your Computer393
- Advanced Versamail Application Features410
- Related Topics437
Chapter 19: Sending and Receiving Text and Multimedia Messages438
- Creating and Sending Messages439
- Viewing a Text Message451
- Responding to a Text Message452
  - Replying to a Text Message452
  - Forwarding a Message454
- Saving a Phone Number to Contacts456
- Setting Options for Text and Multimedia Messages458
- Related Topics464
Chapter 20: Browsing the Web465
- Accessing a Web Page466
- Quickly Jumping to a Page470
  - Following a Link470
  - Returning to Your Home Page or a Page You Recently Visited470
- Changing How You View a Page471
- Bookmarking Your Favorite Pages474
- Disconnecting from and Connecting to the Internet477
  - Disconnecting from the Internet477
  - Connecting to the Internet478
- Downloading Files and Pages479
- Communicating with Other Users483
- Returning to a Web Page You Recently Visited486
- Changing Your Home and Start Pages488
  - Changing Your Home Page488
  - Changing Your Start Page490
- Setting Advanced Browser Options492
- Related Topics503
Chapter 21: Dialing Phone Numbers from Your Handheld504
- Dialing a Number505
- Using Speed Dial508
- Related Topics511
Chapter 22: Sharing Information512
- Using the Send Command513
- Beaming518
- Other Ways of Sharing Information523
- Related Topics524
Chapter 23: Keeping Your Information Private525
- Choosing a Security Level526
- Marking Information as Private527
- Setting the Level of Privacy528
  - Hiding or Masking Private Entries528
  - Viewing an Entry that Is Masked529
- Using a Password529
- Locking Your Handheld535
  - Locking Your Handheld Automatically536
  - Locking Your Handheld Manually538
- Using Quick Unlock539
  - Creating a Quick Unlock Combination539
  - Deleting Your Quick Unlock Combination541
- Encrypting Your Information542
- Limiting the Number of Password Attempts544
- Related Topics547
Chapter 24: Using Categories to Organize Information548
- Adding a Category549
- Renaming a Category550
- Deleting a Category551
- Placing Information into a Category552
  - Placing an Entry into a Category552
  - Placing an Application into a Category554
- Viewing Information by Category555
- Related Topics556
Chapter 25: Installing and Removing Applications557
- Checking Space and Version Numbers558
- Installing the Additional Software from the CD560
- Installing Other Applications and Files562
- Removing an Application from Your Handheld568
- Removing Palm Desktop Software from Your Computer569
- Related Topics572
Chapter 26: Managing Clock Settings573
- Checking the Current Date and Time574
- Setting the Primary Location575
  - Setting the Date and Time for the Primary Location576
- Choosing Secondary Locations for Other Time Zones578
- Modifying the Locations List579
  - Adding New Locations579
  - Deleting a Location581
- Setting the Alarm Clock582
  - Responding to the Alarm Clock583
- Changing the Clock Display584
- Related Topics585
Chapter 27: Customizing Your Handheld586
- Customizing the Home Screen587
- Making the Screen Easier to Read589
- Giving Your Favorite Applications a Button or Icon593
- Setting the Date and Time595
- Customizing the Way You Enter Information601
- Selecting Sound Settings608
- Entering Your Owner Information609
- Conserving Battery Power610
  - Preventing Your Handheld from Turning on by Accident610
  - Selecting Power-Saving Settings611
- Connecting Your Handheld to Other Devices613
- Customizing Network Settings619
- Related Topics631
Chapter 28: Maintaining Your Handheld632
- Handheld Do's and Don'ts632
  - Handheld Do's632
  - Handheld Don'ts633
- Resetting Your Handheld633
  - Doing a Soft Reset633
  - Doing a Hard Reset635
- Restoring Your Information after a Hard Reset636
- Related Topics638
Chapter 29: Common Questions639
- Setup639
- Handheld641
- Moving Around644
- Entering Information644
- Synchronizing646
- Calendar652
- Memos653
- Notes654
- Realone654
- Tasks655
- Voice Memo655
- Connecting Wirelessly656
- Versamail657
- Privacy660
- Sharing661
- Problems with Incompatible Applications662
Chapter 30: Getting Help665
- Self-Help Resources665
- Technical Support666
Product Regulatory Information667
- FCC Statement667
- Canadian ICES-003 Statement668
- CE Compliance Statement668
- Declaration of Conformity668
- Battery Warning669
- Static Electricity, ESD, and Your Palmone™ Handheld670
Index672

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