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Polycom VVX 250 User Manual

Polycom VVX 250
218 pages
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Polycom Documentation
Copyright © 2021, Polycom, Inc. All rights reserved. No part of this document may be reproduced, translated into
another language or format, or transmitted in any form or by any means, electronic or mechanical, for any purpose,
without the express written permission of Polycom, Inc
6001 America Center Drive
San Jose, CA 95002
USA
Printed from Polycom, Inc. (http://documents.polycom.com)

Table of Contents

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Polycom VVX 250 Specifications

General IconGeneral
Resolution320 x 240 pixels
SIP Protocol SupportYes
Opus SupportYes
Wall MountableYes
BluetoothNo
Wi-FiNo
Line Keys4
Network Interface10/100/1000 Mbps Ethernet
Audio FeaturesAcoustic Clarity Technology
Power over Ethernet (PoE)IEEE 802.3af Class 2
Headset SupportDedicated RJ-9 headset port
CodecsG.711, G.722, G.729
PowerOptional external AC adapter
Supported ProtocolsSIP
USB PortUSB 2.0
Conference Capabilities3-way conference
Display2.8" color LCD (320 x 240 pixel)

Summary

Copyright and Trademark

Before You Begin

Audience, Purpose, and Required Skills

Target users, guide's goal, and skill requirements.

Related Poly and Partner Resources

The Poly Online Support Center

Entry point for product support and information.

The Poly Document Library

Repository for support documentation.

The Poly Community

Access to developer and support information.

Privacy Policy

Getting Started

Overview of Phone Hardware and Keys

Explanation of phone components and buttons.

VVX 150 Hardware

VVX 250 Hardware

VVX 350 Hardware

VVX 450 Hardware

Securing Your Phone with the Security Slot

Accessing Screens on VVX Business IP Phones

Main Menu Screen

Displays menu options for settings and device information.

Calls Screen

Displays active and held calls on your line.

Lines Screen

Displays phone lines, favorites, and softkeys.

Access the Main Menu

Access the Calls Screen

Access the Lines Screen

Switch Phone Screens

Icons and Status Indicators on VVX Business IP Phones

Entering Information in Data Fields

Logging In to and Locking Your Phone

Logging In and Out of Your Phone

Procedures for logging into and out of the phone.

Managing Phone Security

Locking the phone and changing passwords.

Audio Calls

Placing and Answering Audio Calls

How to initiate and receive audio calls on the phone.

Placing Calls

Methods for placing calls: dialer, international, recent calls, favorites.

Calling Contacts from Directories

How to call contacts from various directories.

Call Favorites from the Lines Screen

How to call favorite contacts from the Lines screen.

Call a Contact from the Directory Search Screen

Place a Call from a Locked Phone

Placing Intercom Calls

Place a Call with a Hidden Number

Place a Call from an Expansion Module

Redial a Number

Redial a Contact when the Contact is Available

Answering Audio Calls

Answering an Incoming Call

Procedures for answering an incoming call.

Handling Calls While on a Call

How to answer incoming calls during an active call.

Answer Calls Automatically

Steps to enable automatic call answering.

Answer a Call on a Locked Phone

Steps to answer calls on a locked phone.

Answer an Intercom Call

Answer a Call from an Expansion Module

Use the Handset, Headset, or Speakerphone

Managing Calls

Muting and Unmuting Audio

How to mute and unmute the microphone during calls.

Placing Calls on Hold and Resuming Them

Procedures for placing calls on hold and resuming them.

Ending Calls

Procedures for ending active and held calls.

Transferring Calls

Types of Call Transfers

Blind and consultative transfer methods.

Managing Transfer Settings

Choosing a default transfer type and performing transfers.

Cancel a Transfer

Parking and Retrieving Calls on the BroadSoft BroadWorks Server

Parking and Retrieving BroadSoft Calls

Procedures for parking and retrieving calls on BroadSoft server.

Ignoring Parked Calls

How to ignore parked calls instead of retrieving them.

Managing Calls

Displaying Calls

How to view call information from Lines and Calls screens.

Manage a Call from the Calls Screen

Managing Calls Remotely with Broadworks Server

Managing Calls with BroadSoft UC-One

BroadWorks Anywhere Features

Enabling, editing, disabling, and removing BroadWorks Anywhere locations.

Remote Office Feature

Managing calls using the Remote Office feature.

Managing Incoming Calls

Ignoring or Rejecting Incoming Calls

Procedures for ignoring, rejecting, and silencing calls.

Using Do Not Disturb (DND)

How to enable, disable, and configure DND for calls.

Rejecting Anonymous Calls

How to automatically reject calls with restricted caller identification.

Divert Calls to a Contact

Call Precedence and Preemption

Conference Calls

Initiating and Managing Conference Calls

Procedures for starting, joining, holding, and ending conference calls.

Managing Conference Call Participants

How to mute, hold, remove, or view participant information.

Alcatel-Lucent Advanced Conference Calls

Initiating and managing advanced conference calls.

Shared Lines

Understanding Shared Lines

Explanation of shared line functionality and limitations.

Managing Calls on Shared Lines

Procedures for answering, holding, and viewing calls on shared lines.

Barge In on Calls

How to barge into active calls using BLF functionality.

Multiple Appearance Directory Number (MADN) and Shared Call Appearance (SCAP)

Understanding MADN/SCAP

Using MADN-SCA to share a single line.

Managing MADN/SCAP Calls

Procedures for placing, answering, holding, barging in, and resuming calls.

Managing Call Privacy for MADN/SCAP

Enabling and disabling privacy for calls using codes or soft keys.

BroadSoft UC-One Features

Simultaneous Ring

Using Simultaneous Ring to have multiple phones ring for incoming calls.

Adding and Deleting Ring Numbers

Procedures for managing numbers in the Simultaneous Ring list.

BroadSoft Executive-Assistant

Understanding Executive and Assistant Lines

How private and shared lines function for executives and assistants.

Managing Executive Call Filtering

Enabling call filtering and setting criteria for filtered calls.

Assistant Call Management

How assistants answer, place, divert, pick up, barge in, and manage executive calls.

Recording Audio Calls

Recording Calls

Procedures for recording, pausing, resuming, and stopping calls.

Recording Guidelines and Best Practices

Important guidelines and notes for recording calls.

Managing Recorded Calls

Recording Conference Calls

How to record conference calls.

Browsing and Playing Recorded Calls

Procedures for browsing, playing, pausing, resuming, and stopping recorded calls.

Call Lists and Directories

Managing Recent Calls

Procedures for viewing, sorting, and managing recent call entries.

Managing the Contact Directory

Adding, searching, viewing, updating, and deleting contacts.

Using the Corporate Directory

Accessing, searching, and managing corporate directory contacts.

BroadSoft Directories

Accessing and Viewing BroadSoft Contacts

Overview and procedures for viewing contacts in BroadSoft directories.

Searching BroadSoft Directories

Methods for searching BroadSoft directories by name or advanced criteria.

Managing Personal BroadSoft Directory

Adding, updating, and deleting contacts in the Personal BroadSoft Directory.

Using the Global Address Book

Searching the Global Address Book

Procedures for performing simple and advanced searches in the GAB.

Saving Global Address Book Contacts and Results

How to save GAB contacts and search results.

Using the Personal Address Book

Managing Personal Address Book Contacts

Viewing, searching, adding, deleting, and updating contacts in the PAB.

Favorites and Contact Lists

Managing Favorites

Adding, ordering, viewing, and deleting favorite contacts.

Buddy Lists

Using Buddy Lists

How to add, view, monitor, block, and unblock contacts in your Buddy list.

Buddies' Presence Information

How buddy status and presence icons are displayed.

BroadSoft UC-One Contacts

Managing UC-One Favorites and Contacts

Viewing UC-One contacts and favorites on various screens and lists.

UC-One Contacts' Presence Information

How to view presence information for UC-One contacts.

Searching and Filtering UC-One Contacts

Procedures for searching and filtering UC-One contacts.

Messages

Accessing Voicemail

How the phone indicates new voicemail and procedures to access it.

Instant Messaging

Procedures for sending, reading, replying, and deleting instant messages.

Group Paging

Broadcasting one-way announcements to paging groups.

Push to Talk (PTT)

Broadcasting Messages

How to send PTT broadcasts on channels.

Receiving and Listening to PTT Broadcasts

How to receive and listen to PTT broadcasts, including during active calls.

Configuring PTT Settings

Changing default channels, updating subscriptions, and enabling playback during calls.

Phone Applications and Calendar

Using the Calendar

Navigating calendar views, managing meeting reminders, and joining meetings.

Navigating the Web

Using the Web Browser

How to search and view web pages using the phone's browser and navigation keys.

Phone Settings Customization

Customizing Font Size

How to change the font size on the phone.

Basic Phone Settings

Managing system language, call waiting, time/date display, and themes.

Backlight Settings

Adjusting screen brightness and timeout periods.

Personalizing Your Phone's Appearance

Managing Phone Backgrounds

Changing the background picture and adding personal photos.

Screen Savers

Enabling and Using Screen Savers

How to enable screen savers with default or personal photos.

Disabling the Screen Saver

How to disable the screen saver feature.

Digital Picture Frame Feature

Using the Picture Frame Feature

How to use the phone as a digital picture frame with USB photos.

Power Saving Mode

Configuring Power Saving Settings

How to set office hours and timeouts for power saving mode.

Audio Settings

Managing Call Notifications and Ringtones

How to change call notifications and set ringtones for calls and contacts.

Adjusting Volume and Acoustic Fence

How to change volume and enable Acoustic Fence for call quality.

Buddy Status Management

Updating Your Buddy Status

Manually and automatically updating your presence status.

Security Classification

How to view and modify your phone's security classification level.

Modifying Security Classification Level

How to change security classification during a call.

Plantronics Headset Settings

Managing Headset Settings

Overview of headset settings and compatibility with Poly UC software.

Configuring Headset Alerts and Tones

Setting call alerts, mute alerts, volume indicator tones.

Adjusting Headset Audio

Adjusting bass, treble, volume, and microphone gain.

Setting Dial Tone and Limits

Setting dial tone and decibel limits for headset audio.

Restoring Headset Defaults

Procedures for restoring default headset settings.

Phone Accessories and Computer Applications

Using Headsets with Your Phone

Connecting and using headsets, including USB and analog types.

Using Headsets for All Calls

Electronic Hookswitch (EHS)

Using Electronic Hookswitch

How to use EHS for call control via headset.

Polycom Desktop Connector (PDC)

Setting Up and Enabling PDC

Procedures for downloading, installing, and enabling PDC via direct or indirect methods.

Using PDC for Phone Control

Navigating phone screens and using keyboard shortcuts with PDC.

Entering Text in Different Languages

How to enter text in different languages using PDC.

Disabling the PDC

How to disable the Polycom Desktop Connector.

VVX EM 50 Expansion Modules

Overview and Hardware Features

Introduction to the EM 50 module and its hardware components.

Connecting and Disconnecting Modules

Procedures for connecting and disconnecting EM50 expansion modules.

Assigning Contacts and Favorites

How to assign contacts and favorites to expansion module line keys.

Smart Paging on Expansion Modules

How the Smart Paging feature arranges and distributes pages.

Changing Expansion Module Backlight

How expansion module backlight intensity matches phone settings.

Accessibility Features

Features for Deaf or Hard of Hearing Users

Features like visual indicators, adjustable audio, and EHS for accessibility.

Features for Users with Limited Mobility

Features like auto-answering, touchscreen, and large keys for mobility.

Features for Visually Impaired Users

Features for users who are blind, have low vision, or have limited vision.

Maintaining Your Phone

Investigating and Removing Phone Warnings

Procedures for viewing and clearing phone warnings.

Restarting and Updating Phone Configuration

How to restart the phone and update its configuration.

Testing Hardware and Cleaning Screen

Procedures for testing phone hardware and cleaning the screen.

Phone Software Updates

Updating Phone Software

Procedures for updating, postponing, ignoring, or exiting software update notifications.

Troubleshooting

Common Phone Issues and Solutions

Troubleshooting speakerphone, USB port, calendar, PDC, recording, and audio issues.

Resetting and Power Management

Procedures for resetting the phone to factory defaults and using approved power sources.

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