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Ricoh SP 210SF User Manual

Ricoh SP 210SF
268 pages
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TABLE OF CONTENTS
How to Read This Manual................................................................................................................................. 7
Introduction..................................................................................................................................................... 7
Legal Prohibition.............................................................................................................................................7
Disclaimer........................................................................................................................................................7
About IP Address............................................................................................................................................8
Differences in Performance/Functions between Different Models.............................................................8
Note to Administrator.................................................................................................................................. 10
Model-Specific Information.............................................................................................................................12
Important Safety Instructions ...................................................................................................... 13
User Information on Electrical & Electronic Equipment.............................................................................13
Environmental Advice for Users..................................................................................................................13
Note for the Battery and/or Accumulator Symbol (For EU countries only)............................................14
Notes to Users of Facsimile Unit................................................................................................................. 15
Important Safety Instructions .......................................................................................................16
Notes to Users in the State of California....................................................................................................16
ENERGY STAR Program..................................................................................................................................17
1. Guide to the Machine
Guide to Components......................................................................................................................................19
Exterior..........................................................................................................................................................19
Exterior..........................................................................................................................................................21
Interior...........................................................................................................................................................23
Control Panel................................................................................................................................................23
About Operation Tools.................................................................................................................................... 28
Initial Setup....................................................................................................................................................... 29
Configuring Network Settings.........................................................................................................................30
Configuring the IP Address Settings........................................................................................................... 30
Wireless LAN Setup.....................................................................................................................................32
Configuring the IP Address Settings Using the Smart Organizing Monitor............................................ 34
Wireless LAN Setup.....................................................................................................................................36
2. Loading Paper
Supported Paper.............................................................................................................................................. 39
Non-Recommended Paper Types...................................................................................................................41
Print Area.......................................................................................................................................................... 42
1
Draft 2014/01/07

Table of Contents

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Ricoh SP 210SF Specifications

General IconGeneral
BrandRicoh
ModelSP 210SF
CategoryPrinter
LanguageEnglish

Summary

How to Read This Manual

Introduction

Provides an overview of the manual's content and purpose.

Legal Prohibition

Outlines legal restrictions on copying and printing certain items.

Disclaimer

States terms and conditions regarding changes, liability, and recommendations.

About IP Address

Differences in Performance/Functions between Different Models

Note to Administrator

Password

Explains password protection for machine configurations and access.

Model-Specific Information

Important Safety Instructions

User Information on Electrical & Electronic Equipment

Information on E-waste collection and treatment in EU countries.

Environmental Advice for Users

Guidance on recycling and paper usage for environmental considerations.

Note for the Battery and/or Accumulator Symbol (For EU countries only)

Notes to Users of Facsimile Unit

Important Safety Instructions

Notes to Users in the State of California

Specific information regarding perchlorate material handling in California.

ENERGY STAR Program

1. Guide to the Machine

Guide to Components

Introduces parts of the machine and their functions.

MF Exterior

Details the external components and features of the machine.

Interior

MF Control Panel

MF Initial Setup

Configuring Network Settings

MF Configuring the IP Address Settings

Details on setting up IP addresses for network connectivity.

MF Wireless LAN Setup

P Configuring the IP Address Settings Using the Smart Organizing Monitor

P Wireless LAN Setup

2. Loading Paper

Supported Paper

Lists supported paper sizes, types, and capacities for trays.

Non-Recommended Paper Types

Loading Paper

Loading Paper into Tray 1

Step-by-step instructions for loading paper into Tray 1.

Loading Paper into Bypass Tray

MF Specifying Paper Type and Paper Size Using Control Panel

P Specifying Paper Type and Paper Size Using Smart Organizing Monitor

MF Placing Originals

About Originals

Information on recommended sizes and types of originals for scanning.

Recommended size of originals

Details on maximum dimensions for exposure glass and ADF scanning.

Types of originals not supported by the Auto Document Feeder

Lists originals that may cause jams or damage in the ADF.

Margins when using ADF

Placing Originals on the Exposure Glass

Placing Originals in the Auto Document Feeder

3. Printing Documents

Basic Operation

Instructions for printing documents from a computer.

Printing on Both Sides of Sheets

Explains how to perform duplex printing.

4. Copying Originals

MF Copier Mode Screen

Describes the display screen when the machine is in copier mode.

MF Basic Operation

Canceling a Copy

MF Making Enlarged or Reduced Copies

MF Making Combined/2-sided Copies

Specifying Combined and 2-sided Copies

MF Copying Both Sides of an ID Card onto One Side of Paper

Specifying the ID Card Copy Setting

Details how to configure settings for ID card copying.

Copying an ID Card

MF Specifying the Scan Settings

Adjusting Image Density

Explains how to adjust the darkness of scanned images.

Selecting the Document Type According to Original

Guides on choosing document types (Text, Photo, Mixed) for optimal scanning.

Specifying the resolution

5. Scanning Originals

MF Scanner Mode Screen

Describes the display screen when the machine is in scanner mode.

MF Registering Scan Destinations

Modifying Scan Destinations

Deleting Scan Destinations

MF Basic Operation

Basic Operation for Scan to USB

MF Specifying the Scan Settings

Specifying the Scanning Size According to the Size of the Original

How to set scanning size based on original document dimensions.

Adjusting Image Density

Explains how to adjust the darkness of scanned images.

MF Scanning from a Computer

Using TWAIN scanner

Preparations and procedures for using the TWAIN scanner driver.

TWAIN Scanning

Steps for performing TWAIN scanning with compatible applications.

Basic Operation for WIA Scanning

6. Sending and Receiving a Fax

MF Fax Mode Screen

Describes the display screen when the machine is in fax mode.

MF Setting the Date and Time

MF Entering Characters

MF Registering Fax Destinations

Registering Fax Destinations Using the Control Panel

Step-by-step guide to register fax numbers via the control panel.

MF Sending a Fax

Selecting Transmission Mode

Explains Memory Transmission and Immediate Transmission modes.

Basic Operation for Sending a Fax

Canceling a fax

Specifying the Fax Destination

Specifying the destination using the One Touch buttons

How to select fax destinations using One Touch buttons.

Specifying the destination using Speed Dial

Specifying the destination using the broadcast function

Useful Sending Functions

Sending a fax using On Hook Dial

How to check destination status and talk while sending faxes.

Sending a fax after a conversation

Specifying the Scan Settings

Adjusting image density

How to adjust the darkness of scanned images.

Specifying the resolution

MF Using the Fax Function from a Computer (PC FAX)

Basic Operation for Sending Faxes from a Computer

Steps for sending faxes directly from a computer.

Canceling a fax

Configuring Transmission Settings

Configuring the PC FAX Address Book

Opening the PC FAX address book

Registering destinations

Registering groups

Exporting/Importing PC-Fax Address Book data

Importing PC-Fax Address Book data

Editing a Fax Cover Sheet

MF Receiving a Fax

Selecting Reception Mode

Explains different modes for receiving faxes automatically or manually.

Receiving a fax in FAX/TEL Manual mode

Printing Out Faxes Stored in Memory

MF Lists/Reports Related to Fax

7. Configuring the Machine Using the Control Panel

MF Basic Operation

General methods to access machine settings via control panel.

MF Menu Chart

MF Copier Features Settings

Select Paper Tray

Allows selection of the paper tray for copying operations.

Sort

Configures sorting of output pages for multi-page documents.

Original Type

Optimizes copy quality by specifying the content of originals.

Density

Adjusts image density for photocopying.

Reduce/Enlarge

Specifies percentage for enlarging or reducing copies.

Duplex/Combine

ID Card Copy Settings

MF Scanner Features Settings

Scan Size

Specifies scanning size based on original document.

Scanning Mode

Selects scanning mode (B&W, Color, Gray Scale).

Max. E-mail Size

Sets the maximum file size for e-mail attachments.

Density

Adjusts image density for scanning.

Resolution

Compression (Color)

Limitless Scan

File Type

MF Fax Transmission Features Settings

Immediate TX

Configures immediate fax sending upon scanning.

Resolution

Specifies scan resolution for fax transmission.

Density

Adjusts image density for fax scanning.

Pause Time

Sets time delay between dialing digits.

Auto Redial

Configures automatic redialing for busy lines or errors.

Print Fax Header

MF Fax Features Settings

Reception Settings

Configures fax reception modes and auto reduction.

Auto Reduction

Reduces received fax size to fit on a single sheet.

Number of Rings

Sets the number of rings before receiving faxes in Fax Only mode.

RX Store File

Options to print or delete received faxes.

Delete TX Standby File

Communication Settings

ECM Transmission

Enables automatic retransmission of lost data parts during sending.

ECM Reception

Enables automatic reception of lost data parts.

Dial Tone Detect

Sets machine to detect dial tone before dialing.

Transmission Speed

Specifies the fax modem's transmission speed.

Reception Speed

Specifies the fax modem's reception speed.

Report Print Settings

Operation

MF Address Book Settings

Quick Dial Dest.

Sets fax number and name for Quick Dial entries.

Fax Speed Dial Dest.

Sets fax number and name for Speed Dial entries.

MF System Settings

Adjust Sound Volume

Adjusts volume for panel keys, speaker, and error tones.

Tray Paper Settings

Configures paper size and type for trays.

I/O Timeout

Fixed USB Port

Auto Continue

Toner Saving

Toner End Option Settings

Supplies Status

Printer Registration

Low Humidity Mode

Image Density

Fusing Unit Amelrtn.Mode

MF Printing Lists/Reports

Printing the Configuration Page

Prints general machine information and current configurations.

Fax Speed Dial Dest. List

Scanner Dest. List

Scanner Journal

Maintenance Page

Test Page

MF Printer Features Settings

List/Test Print

Prints lists showing machine configurations and test pages.

System

Configures copy count, sub paper size, and default page size.

Blank Page Print

Print Error Report

PCL Menu

MF Network Settings

Ethernet

Displays MAC address and configures Ethernet speed.

Wi-Fi

Enables/disables wireless LAN and configures Wi-Fi/LAN key.

IPv4 Configuration

IPv6 Configuration

MF Administrator Settings

Set Date/Time

Sets the machine's internal clock and date/time formats.

Program Fax Information

Specifies the machine's fax name and number.

PSTN / PBX

PBX Access Number

Function Priority

System Auto Reset Timer

Energy Saver Mode

Language

Area (Europe only)

Country

Reset Settings

Reset All Settings

Resets most machine settings to factory defaults.

Reset Network Settings

Resets network settings to their defaults.

Clear Address Book

Clears fax Quick Dial/Speed Dial destinations.

Shortcut to Function

Admin. Tools Lock

IPsec

Fax Number Confirmation

Save Scn Data to USB

8. Configuring the Machine Using Utilities

Using Web Image Monitor

Explains how to operate the machine remotely via Web Image Monitor.

Displaying Top Page

Changing the Interface Language

Checking the System Information

Status Tab

Displays machine name, location, contact, host name, and device status.

Counter Tab

Machine Information Tab

Configuring the System Settings

MF Sound Volume Adjustment Tab

Adjusts volume for panel keys, speaker, and error tones.

Tray Paper Settings Tab

Configures paper size and type for trays.

MF Copier Tab

MF Fax Tab

Fax Received File Processing

MF Toner Management Tab

Toner Saving

Reduces toner usage for copies.

Supply End Option

Interface Tab

MF Shortcut to Function Tab

MF Registering Destinations

MF Configuring the Fax Received File

Configuring the Network Settings

Network Status Tab

Shows general status like Ethernet speed and IP address.

IPv6 Configuration Tab

Network Application Tab

DNS Tab

Auto E-mail Notification Tab

SNMP Tab

SMTP Tab

POP3 Tab

Wireless Tab

Wireless LAN Settings

Configuring the IPsec Settings

IPsec Global Settings Tab

Configures IPsec function, default policy, and bypass services.

IPsec Policy List Tab

Printing Lists/Reports

Configuring the Administrator Settings

Administrator Tab

Configures administrator password and e-mail address.

Reset Settings Tab

Resets network, menu, and scan destination settings.

Backup Setting Tab

Restore Setting Tab

MF Set Date/Time Tab

MF Energy Saver Mode Tab

P Help Source File Setting Tab

P Using Smart Organizing Monitor

Checking the Status Information

Displays machine status using icons and details.

Configuring the Machine Settings

Tab Settings

Printing the Configuration Page

9. Maintaining the Machine

Replacing the Print Cartridge

Step-by-step instructions for replacing the print cartridge.

Cautions When Cleaning

Cleaning the Inside of the Machine

MF Cleaning the Exposure Glass

MF Cleaning the Auto Document Feeder

10. Troubleshooting

Common Problems

Lists common issues and their solutions.

Paper Feed Problems

Removing Printing Jams

Removing Jammed Paper from Tray 1

Removing Jammed Paper from the Bypass Tray

Opening the Rear Cover to Remove Jammed Paper

MF Removing Scanning Jams

Print Quality Problems

Checking the Condition of the Machine

Guides on checking machine location, paper, and cartridges for print quality issues.

Printer Problems

Print Positions Do Not Match Display Positions

MF Copier Problems

MF Scanner Problems

MF Fax Problems

TX Status Report

Explains error codes related to fax transmission failures.

Fax Journal

MF Error and Status Messages on the Screen

2XXX14

Addresses issues with receiving faxes or memory capacity.

ADF Orig. Misfeed Open ADF Cover and remove paper.

Guides on clearing jammed originals from the ADF.

Available: IDCard Copy A4/A5/A6/8.5x11/5.5x8.5

Explains issues with ID card copy due to incorrect paper size.

Busy

Cannot Copy This Setting Comb.: 2 on 1 / 4 on 1

Cannot copy. Set original to ADF.

Check Paper Size

Check Paper Type

Connection Failed

Cooling down...

Cover open

Dest. is not Programmed

Dial Failed

Exceeded Max.E-mail Size

Fax Job Memory Overflow

Indep.Sply.Prt.Cart.

Internal Misfeed

Memory Almost Full

Memory Overflow

Memory Overflow TX Cancel

Misfeed: BypassTray

Misfeed: Stnd. Tray

Misfeed: Tray 1

Net Communication Error

Network is not Ready

On Hook or Stop key

Out of Paper: X

Please Restart Machine

Print Cart. Set Error

Remove Paper: Bypass Tray

Replace Required Soon: Print Cartridge

Replacement Required: Print Cartridge

RX Comm. Error

Scan (NW) Disconnected

Scan (USB) Disconnected

Server Connection Failed

Server Response Error

Service call - X

Set Correct Paper

Set Original to ADF Cannot use exposure glass with set. in [Scan Size].

Sort Copy was Cancelled

TX Comm. Error

P Error and Status Indicate on the Control Panel

LED

Explains LED indicators for Toner/Paper End, Alarm, and Power status.

P Error and Status Messages Appear on Smart Organizing Monitor

No Response from I/O Device

Issues with cable, power, or USB connection.

Tray Not Detected or No Paper

Indicates tray not set properly or no paper loaded.

Tray 1 Jam Bypass Tray Jam Total Jam

Paper jam occurred in the machine.

Paper Size Mismatch

Paper size mismatch between machine and printer driver.

Paper Type Mismatch

Paper type mismatch between machine and printer driver.

Print Cartridge is near empty.

Shortly printing becomes not available.

Printing has been interrupted because of the memory overflow.

Waste Toner full No printing is available.

No Toner or Waste Toner full No printing is available.

11. Appendix

Notes About the Toner

Information and warnings regarding toner usage and replacement.

Moving and Transporting the Machine

Disposal

Where to Inquire

Consumables

Print Cartridge

Details average printable pages per cartridge and replacement advice.

Specifications of the Machine

General Function Specifications

Details on configuration, print process, and scanning dimensions.

Paper input capacity

ADF capacity

Memory

Power requirements

Power consumption

Machine dimensions (Width × Depth × Height)

Weight (machine body with consumables)

Printer Function Specifications

Printing speed

Specifies print speed in pages per minute.

Resolution

Details the print resolution capabilities.

First print speed

Specifies time taken for the first print.

Copier Function Specifications

Maximum resolution (scanning and printing)

Max resolution for exposure glass and ADF scanning/printing.

First copy speed (A4/Letter, at 23 °C, 71.6 °F)

Time for the first copy using A4/Letter paper.

Multiple copy speed

Specifies speed for multiple copies.

Reproduction ratio

Lists available fixed and zoom ratios for copies.

Copy quantity

Maximum number of copies that can be made.

Scanner Function Specifications

Maximum scanning area (horizontal × vertical)

Defines scan area for exposure glass and ADF.

Maximum resolution when scanning from the control panel

Max resolution for control panel scan functions.

ADF throughput

Speed of ADF scanning for black/white and color.

Interface

Lists available interfaces for scanning.

Fax Function Specifications

Access line

Specifies supported telephone line types.

Transmission mode

States the transmission mode standard.

Scan line density

Transmission time

Transfer rate

Data compression methods

Memory capacity

Address book

Trademarks

Information

Introduction

Provides an overview of the manual's content and purpose.

Power Source

Laws and Regulations

Legal Prohibition

Outlines legal restrictions on copying and printing certain items.

Laser Safety

Details CDRH regulations and laser safety precautions.

Notes to USA Users of FCC Requirements

Part 15 of the FCC Rules

States compliance with FCC rules for Class B digital devices.

Federal Communication Commission (FCC) Radiation Exposure Statement

Part 68 of the FCC Rules

FCC Requirements

Details FCC requirements for telephone connection and REN.

Important Safety Instructions

Notes to Canadian Users of SP 213SFNw/ SP 212SFNw/SP 213SNw/ SP 212SNw/

Notice about the Telephone Consumer Protection Act (Valid in USA only)

Notes to Canadian Users of IC Rules

Safety During Operation

Environments Where the Machine Can be Used

Advises on safe operating environments and precautions.

Handling Power Cords and Power Plugs

Handling the Machine

Handling the Machine's Interior

Handling the Machine's Supplies

Notes for Users

Safety Labels of This Machine

Positions of RWARNING and RCAUTION labels

Locates and explains safety warning and caution labels on the machine.

Power Switch Symbols

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