6 INTERNET FAX
108 Precautions for Internet Fax Transmissions
Precautions for Internet Fax Transmissions
Internet Fax works just like e-mail and may cause the same kinds of troubles as e-mail unless you understand
how it works. Before you start using the Internet Fax feature, carefully read and familiarize yourself with the
following precautions:
Internet Fax sends a copy of a document to your e-mail server, not via the PSTN* as with a traditional fax.
The data is then sent from the server to the Internet. Unlike traditional faxing, Internet faxing does not
involve a direct communication with the recipient(s). Transmission is considered complete when the sent
copy of the document reaches your e-mail server.
The security level of Internet transmissions is low. We recommend traditional faxing when sending
confidential documents.
Due to heavy line traffic, Internet transmissions may take a while to arrive.
The configuration of the e-mail server may prevent successful transmission if the data size of the sent
document exceeds set limits.
When you send an Internet fax to multiple recipients, all the recipients’ e-mail addresses are printed if the
header page is set to be printed on the recipients devices. If you need to secure the personal information,
send the Internet fax separately to each recipient rather than sending to multiple recipients at the same
time.
* PSTN (Public Switched Telephone Network) is a global telephone system capable of communicating worldwide using copper wires to
transmit analog data.
These functions below are available only when the hard disk is installed in the equipment.
- Previewing scans
- Saving sent data as a file in the shared folder of the equipment by Internet fax (Internet Fax and File)
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