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Cisco 8865 User Manual

Cisco 8865
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REVIEW DRAFT - CISCO CONFIDENTIAL
Cisco IP Phone 8811, 8841, 8845, 8851, 8851NR, 8861, and 8865 User
Guide for Cisco Unified Communications Manager 11.0
First Published: February 17, 2015
Americas Headquarters
Cisco Systems, Inc.
170 West Tasman Drive
San Jose, CA 95134-1706
USA
http://www.cisco.com
Tel: 408 526-4000
800 553-NETS (6387)
Fax: 408 527-0883

Table of Contents

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Cisco 8865 Specifications

General IconGeneral
Resolution800 x 480 pixels
AudioWideband audio
BluetoothYes
Wi-FiNo
SpeakerphoneYes
Display5-inch color LCD
USB Ports2
Camera720p HD camera
PoEIEEE 802.3af/at
ProtocolsSIP
CodecsG.711, G.722, G.729, iLBC
Ethernet Ports2 (10/100/1000)
Headset ConnectorRJ-9, USB
Power AdapterOptional
Weight3.5 lbs

Summary

Getting Started

Accessibility Features

Details on accessibility features for vision, hearing, and mobility impaired users.

Cisco IP Phone 8811

Description of attributes specific to the Cisco IP Phone 8811 model.

Cisco IP Phone 8841

Description of attributes specific to the Cisco IP Phone 8841 model.

Cisco IP Phone 8845

Description of attributes specific to the Cisco IP Phone 8845 model.

Cisco IP Phone 8851 and 8851NR

Description of attributes specific to the Cisco IP Phone 8851 and 8851NR models.

Cisco IP Phone 8861

Description of attributes specific to the Cisco IP Phone 8861 model.

Cisco IP Phone 8865

Description of attributes specific to the Cisco IP Phone 8865 model.

Power Save and Power Save Plus

Information on energy-saving modes for the IP phone.

Additional Information

Links and resources for further information on Cisco IP phones and services.

Phone Setup

Connect Footstand

Procedure for attaching and adjusting the phone's adjustable footstand.

Adjust the Handset Rest

Instructions for adjusting the handset rest for wall-mounted phones.

Secure the Phone with a Cable Lock

Guide on how to secure the phone using a laptop cable lock.

Basic Operations

Clean the Phone Display

Instructions for cleaning the phone's display screen.

Make Calls

Procedures for initiating calls using different methods.

Predial a Number

How to dial a number while the phone is on-hook before going off-hook.

Place a Call Using the Speakerphone

Steps to place a call using the phone's speakerphone functionality.

Place a Call Using a Headset

Instructions for placing a call using a connected headset.

Release a Call and Start Another Call

How to end a current call and immediately start a new one.

Dial an International Number

Guide for using Plus Dialing for international number formatting.

Redial a Number

How to redial the most recently dialed phone number.

Navigate and Select Items

How to navigate menus and select items using phone controls.

View All Calls on the Phone

Using the All Calls feature to view all active calls across phone lines.

Answer Calls

How to answer the oldest available call on any line appearance.

Answer the Oldest Call First

Answering the oldest incoming call that is in an alerting state.

Call Pickup

How to answer a coworker's ringing call by redirecting it to your phone.

Group Pickup

Answering calls outside your immediate call pickup group.

Other Pickup

Answering calls within your call pickup group or associated groups.

Answer a Call Using PickUp

Procedure for answering calls using the PickUp function.

Answer a Call Using Group PickUp and a Phone Number

Answering calls using Group Pickup with a specific phone number.

Answer a Call Using Group PickUp and a Group PickUp Number

Answering calls using Group Pickup with a group pickup number.

Automatically Answer Calls

Configuring the phone to automatically answer incoming calls.

Respond to a Call Waiting Notification

Handling a new call while already on another call.

Manage Calls

Overview of call management functions.

Decline a Call

How to send an active or ringing call to voicemail or another number.

Transfer a Call to Another Number

Procedure for redirecting a connected call to a different number.

Toggle Between Calls Before Completing a Transfer

Consulting with parties before completing a call transfer.

Monitor and Record Calls

Information on monitoring and recording calls.

Call Forward

Setting up call forwarding to another number.

Forward All Calls

Procedure to forward all incoming calls to another number.

Mute Phone

Blocking audio input for the microphone during a call.

Hold Calls

Placing an active call into a held state.

Swap Between Active and Held Calls

Switching between active and held calls.

Put a Call on Hold by Answering a New Call

Automatically putting the first call on hold when answering a new call.

Respond to a Hold Reversion Notification

Handling notifications for calls left on hold.

Determine If a Shared Line Is On Hold

Identifying when a shared line call is put on hold remotely.

Remote Hold

Understanding the indicators for calls placed on hold remotely.

Set Up Call Back Notification

Procedure to set up a call back notification for busy lines.

Call Park

Temporarily storing a call to retrieve it later from another phone.

Park a Call Using Call Park

Procedure for parking and retrieving a call using the standard Call Park feature.

Park a Call Using Assisted Directed Call Park

Parking calls using a feature button or speed-dial line.

Park a Call Using Manual Directed Call Park

Parking calls by transferring them to a specific Directed Call number.

Manage Intercom Calls

Placing and receiving one-way intercom calls.

Place a Dedicated Intercom Call

Initiating an intercom call to a dedicated intercom line.

Place a Dialable Intercom Call

Initiating an intercom call using a dialable intercom line.

Receive an Intercom Call

Handling incoming intercom calls with whisper or connected modes.

View Phone Information

Accessing details like model number, IP address, and firmware version.

Video Calls

Information on making and receiving video calls.

Hide or Show Video

Controlling the visibility of video during a call.

Hide Softkeys in Full-Screen Video

Automatic hiding of softkeys during full-screen video calls.

Enable Full Screen Video

Switching video calls to a full-screen display.

Mute Video

Muting the audio while keeping the video stream active.

Swap Views

Switching between full-screen and picture-in-picture video views.

Adjust Picture-In-Picture Position

Moving the picture-in-picture window to different screen quadrants.

Sign In To the Cisco Unified Communications Self Care Portal

Accessing phone features and settings via the Self Care Portal.

Contacts

Corporate Directory

Accessing the corporate contact directory.

Search and Dial a Contact

How to search for and dial contacts from the corporate directory.

Search and Dial a Contact While On a Call

Searching and dialing contacts while already on an active call.

Personal Directory

Managing your personal contact list and assigning fast-dial codes.

Sign In and Out of the Personal Directory

Procedures for accessing and exiting the personal directory.

Add a Personal Directory Entry from the Phone

Steps to add new contacts to your personal directory using the phone.

Search for an Entry in the Personal Directory

How to search for specific entries within your personal directory.

Dial a Number from the Personal Directory

Making calls directly from your personal directory entries.

Edit a Personal Directory Entry

Modifying existing contact information in your personal directory.

Delete a Personal Directory Entry

Removing contacts from your personal directory.

Fast Dial

Using the Fast Dial service to quickly place calls.

Place a Call With a Fast-Dial Button

How to place a call using a pre-configured fast-dial button.

Fast-Dial Codes with Personal Directory

Managing fast-dial codes linked to personal directory entries.

Assign a Fast Dial Code to a Personal Directory Entry

Procedure for assigning codes to personal directory entries for fast dialing.

Place a Call Using a Fast Dial Code

How to initiate a call using a specific fast dial code.

Delete a Fast Dial Code

Removing a fast dial code from the personal directory.

Cisco WebDialer

Making calls using the Cisco WebDialer feature via a web browser.

Use Cisco WebDialer with Another Online Corporate Directory

Integrating Cisco WebDialer with external corporate directories.

Change Cisco WebDialer Preferences

Customizing settings for the Cisco WebDialer feature.

Sign Out of Cisco WebDialer

Procedure for signing out of the Cisco WebDialer application.

Call History

Call History Overview

Understanding how call history is logged and displayed.

View the Call History

Steps to access and view the list of recent calls.

View Call Record Details

How to view detailed information for individual call records.

Filter the Call History

Sorting call history by phone line or missed calls.

Dial From the Call History

Making calls directly from entries in the call history.

Edit a Phone Number

Modifying phone numbers within call history entries.

Clear the Call History

Procedure for deleting all call history records.

Delete a Call Record

Removing a single call record or group from the call history.

Voicemail

Access Voicemail

Steps to access the voicemail system.

Check for Voice Messages

Ways to check for new voice messages indicated by lights or screen icons.

Listen to Voice Messages

Procedure for listening to voice messages via the phone interface.

Visual Voicemail

Using the phone screen to manage voicemail messages.

Advanced Calling Features

Conference

Talking simultaneously with multiple parties in an ad hoc or combined call.

Add a Third Party to a Conference

How to add another participant to an ongoing conference call.

Join Calls Into a Conference

Combining two separate calls into a single conference.

Swap Between Calls Before Completing a Conference

Consulting with call parties before finalizing a conference.

View Conference Participants

Viewing details of participants in a conference call.

Remove Conference Participants

How to remove a participant from a conference call.

Meet Me Conference

Hosting or joining a Meet Me conference at a scheduled time.

Host a Meet Me Conference

Procedure for hosting a scheduled Meet Me conference call.

Join a Meet Me Conference

Procedure for joining a scheduled Meet Me conference call.

Speed Dial

Using speed dial features for quick call placement.

Place a Call with a Speed-Dial Button

How to place a call using a speed-dial button.

Use a Speed-Dial Code On Hook

Placing calls using speed-dial codes while on-hook.

Use a Speed-Dial Code Off Hook

Placing calls using speed-dial codes while off-hook.

Pause in Speed Dial

Including pauses in speed dial strings for codes like FAC/CMC.

Do Not Disturb

Enabling or disabling the Do Not Disturb (DND) feature.

Turn DND On and Off

Procedure for activating and deactivating Do Not Disturb.

Malicious Call Identification

Identifying suspicious calls.

Trace a Suspicious Call

Sending a notification to the system administrator about a suspicious call.

Extension Mobility

Temporarily configuring a different Cisco IP Phone as your own.

Enable Extension Mobility

Steps to sign in and enable Extension Mobility on a phone.

Mobile Connect

Handling desk phone calls using your mobile phone.

Enable Mobile Connect

Activating the Mobile Connect feature.

Turn Mobile Connect On or Off for All Remote Destinations from a Desk Phone

Managing Mobile Connect status for all remote destinations.

Switch a Desk Phone Call to a Mobile Phone

Transferring an active desk phone call to a mobile phone.

Switch a Mobile Call to the Desk Phone

Resuming a mobile call on the desk phone.

Hand Off a Call from a Mobile Phone to the Desk Phone

Transferring an active mobile call back to the desk phone.

Line Status

Understanding line status indicators associated with speed-dial buttons.

Line Status Indicators

Icons and their meanings for line states like idle, in-use, and ringing.

Custom Line Filters

Reducing alert activity by filtering calls based on priority lines.

Add a Line Filter

Creating a new custom line filter for call notifications.

Select an Active Line Filter

Applying an existing custom line filter to the phone.

Delete a Line Filter

Removing a custom line filter from the phone.

Duplicate a Line Filter

Copying an existing line filter to create a new one.

Edit a Line Filter

Modifying the settings of an existing custom line filter.

Rename a Line Filter

Changing the name of a custom line filter.

Hunt Groups

Sharing call load in organizations with high incoming call volumes.

Sign In and Out of a Hunt Group

Managing membership in a hunt group to receive or prevent calls.

Display Queue Statistics

Checking the status of hunt group queues.

Barge

Adding yourself to nonprivate calls on a shared line.

Set Up Barge Alert

Configuring an alert prompt when barging into a shared line.

Add Yourself to a Call on a Shared Line

Procedure to join an active call on a shared line.

Enable Privacy on a Shared Line

Preventing others on a shared line from viewing your call information.

Dismiss the Barge Alert Prompt Window

Canceling or closing the barge alert prompt window.

Call Chaperone

Supervising and recording calls by an authorized chaperone.

Record a Chaperoned Call

Procedure for recording a call managed by the Call Chaperone feature.

Uniform Resource Identifier Dialing

Placing calls using alphanumeric URI addresses.

Intelligent Proximity for Mobile Devices

Pairing mobile devices to use mobile lines through the Cisco IP Phone.

Pair a Mobile Device

Steps to pair a mobile device with the Cisco IP Phone via Bluetooth.

Switch Connected Mobile Devices

Choosing which paired mobile device to connect to the phone.

Delete a Mobile Device

Removing a paired mobile device from the phone's Bluetooth list.

Answer a Mobile Call

How to answer an incoming call on a mobile device via the IP phone.

Decline a Mobile Call

How to decline an incoming mobile call via the IP phone.

Ignore a Mobile Call

How to ignore an incoming mobile call via the IP phone.

Place a Mobile Call

Initiating a call from the IP phone using a mobile device's line.

Move a Call Between the IP Phone and a Mobile Phone

Transferring active calls between the IP phone and a mobile device.

Adjust the Mobile Device Volume

Synchronizing and adjusting the volume for mobile device calls.

Mobile Contacts and Mobile Call History Sharing

Sharing contacts and call history between mobile devices and the IP phone.

Synchronize Bluetooth Contacts

Automatic synchronization of Bluetooth contacts with the IP phone.

Save Bluetooth Contacts

Procedure for saving Bluetooth contacts.

Delete Bluetooth Contacts

Procedure for deleting Bluetooth contacts.

Intelligent Proximity for Tablets

Pairing tablets to play soft client phone call audio on the IP phone.

Pair a Tablet

Steps to pair a tablet with the Cisco IP Phone via Bluetooth.

Move Audio from the Tablet to the Phone

Routing soft client call audio from a tablet to the IP phone.

Manage Tablet Audio on Phone

Switching audio between phone handset, headset, and speakerphone for tablets.

Advanced Operations

Applications

Viewing and managing applications running on the phone.

View Active Applications

How to view a list of currently running applications on the phone.

Switch to Active Applications

Switching focus to and using an active application.

Close Active Applications

Procedure for closing active applications running on the phone.

Mobile and Remote Access Through Expressway

Securely connecting to the corporate network from off-site.

Phone Features Available for Mobile and Remote Access Through Expressway

List of phone features accessible via mobile and remote access.

Sign in with Mobile and Remote Access Through Expressway

Steps to sign in to the corporate network remotely.

Cisco Collaboration Problem Reporting Tool

Using the tool to collect phone logs and report problems.

Report a Problem with Cisco Collaboration Problem Reporting Tool

Procedure for reporting issues using the Collaboration Problem Reporting Tool.

Set Up a VPN Phone for Mobile and Remote Access Through Expressway

Configuring the phone for VPN access to the corporate network.

Set Up a Phone for Use with VPN

Steps to set up the phone to use a Virtual Private Network connection.

Turn Off the Alternate TFTP Server

Disabling the Alternate TFTP server setting.

Video Calls and Security

Understanding security aspects of audio and video streams during calls.

Call Functions

Overview of advanced call functions available on Cisco IP Phones.

Agent Greeting

Creating and updating prerecorded greetings for call beginnings.

Alert Calls

Viewing and interacting with a list of important alert calls.

Actionable Incoming Call Alert

Receiving actionable alerts instead of toast alerts for incoming calls.

Answer

How to answer the oldest available call, including held or reverted calls.

Client Matter Code

Entering a Client Matter Code (CMC) for accounting or billing.

Forced Authorization Code

Entering a Forced Authorization Code (FAC) to access phone numbers.

Secure and Nonsecure Indication Tones

Understanding secure/nonsecure indication tones on protected phones.

Shared Lines

Using one phone number for multiple phones and coworkers.

Feature Buttons and Softkey

Information on dedicated, programmable, and softkey features.

Survivable Remote Site Telephony Overview

Understanding phone functionality during server interruptions (failover).

User Preferences

Change the Wallpaper

Setting or changing the phone's wallpaper.

Change the Ringtone

Selecting different ringtones for incoming calls.

Adjust the Phone Screen Brightness

Adjusting the brightness level of the phone's screen.

Adjust Phone Screen Contrast

Adjusting the contrast level of the phone's screen.

Change the Font Size

Modifying font size to adjust displayed character count.

Change the Phone Name

Customizing the name displayed for the phone.

Adjust the Headset Sidetone

Specifying the volume level for the headset sidetone.

Phone Services

Accessing special phone features, network data, and web info.

Line Settings

Configuring line-specific settings like call forwarding and ring patterns.

Cisco Unified Video Camera

Install Cisco Unified Video Camera

Instructions for installing the Cisco Unified Video Camera.

Mount Camera on Phone

Procedure for mounting the video camera onto the Cisco IP Phone.

Mount Camera on Monitor

Procedure for mounting the video camera onto a computer monitor.

View Camera Details

Accessing detailed information about the connected video camera.

Cisco Unified Video Camera Features

Overview of features included with the Cisco Unified Video Camera.

Camera Lens Shutter

Physically blocking video transmission from the camera using its shutter.

Close Camera Lens Shutter

Instructions for closing the camera lens shutter.

Camera Preferences

Setting user preferences for Auto Transmit, Brightness, and Viewing Areas.

Enable Auto Transmit

Configuring the camera to stream video automatically during calls.

Adjust Camera Brightness

Adjusting the video brightness setting for the camera.

Adjust Camera View Area

Adjusting the camera's wide angle and zoom function.

Access Preview Video

Viewing the camera feed before making video calls.

Enable Video

Controlling the phone's ability to send and receive video for calls.

Reset Camera

Resetting the Cisco Unified Video Camera to its default configuration.

Accessories

Accessory List

Overview of supported accessories from Cisco and third-party manufacturers.

View the Accessories List

Steps to view the list of phone accessories.

View Accessories Details

Accessing detailed information about connected phone accessories.

USB Devices

Information on USB device connectivity and port support.

Mobile Device Charging

Using the IP phone's USB port to charge compatible mobile devices.

Set Up Wideband for an Analog Headset

Enabling or disabling wideband audio for analog headsets.

Bluetooth Headsets

Information on using Bluetooth headsets with Cisco IP Phones.

Add a Bluetooth Accessory

Steps to add a Bluetooth accessory to the phone.

Connect a Bluetooth Accessory

Procedure for connecting an added Bluetooth accessory.

Turn On Bluetooth

Enabling and disabling the Bluetooth feature on the phone.

Disconnect a Bluetooth Accessory

Disconnecting a paired Bluetooth accessory from the phone.

Delete a Bluetooth Accessory

Removing a Bluetooth accessory from the phone's paired list.

USB Headsets

Information on supported USB headsets and their usage.

Cisco IP Phone 8800 Key Expansion Module

Overview of the Key Expansion Module and its compatibility.

Cisco IP Phone 8800 Key Expansion Module Features

Features and specifications of the Cisco IP Phone 8800 Key Expansion Module.

One-column mode

Display configuration for the Key Expansion Module with one column.

Two-column mode

Display configuration for the Key Expansion Module with two columns.

Place a Call on the Key Expansion Module

How to place a call using the Key Expansion Module.

Configure KEM Buttons

Setting up programmable buttons (KEM buttons) on the Key Expansion Module.

Adjust Key Expansion Module Brightness

Adjusting the brightness of the Key Expansion Module display.

Frequently Asked Questions

Why Can't I See All Active Calls on My Phone?

Troubleshooting issue with not seeing all active calls on the phone screen.

How Do I Redirect an Incoming Call?

Procedure for redirecting an incoming call while on another call.

How Do I Silence a Ringing Call If I'm On a Call?

How to silence a ringing call without ending the current call.

How Do I Resume a Call That is On Hold?

Methods to resume a call that has been placed on hold.

What Is the Difference Between Buttons on the Left and Those on the Right of the Screen?

Explanation of the function of left and right screen buttons.

Why Do Softkeys Keep Changing?

Understanding why softkeys change based on selected items.

What Is the Best Way to Look at Calls When I Have a Shared Line or Multiple Lines?

Recommended method for viewing calls on shared or multiple lines.

What Should I Do If I Accidentally Press a Button While on a Call?

Guidance on what to do if a button is pressed accidentally during a call.

How Do I Check Missed Calls?

Steps to check the list of missed calls on the phone.

How Do I Exit from a Running Application?

Procedure for closing applications running on the phone.

How Do I Connect Two Calls and then Drop from the Line Myself?

Connecting two calls and then dropping from the line.

What Does the Swap Softkey Do?

Explanation of the functionality of the Swap softkey.

How Do I Cancel a Conference or Transfer After I Start It?

Procedure for canceling a conference or transfer after initiation.

How Can I Combine Two Calls Into a Single Conference Call?

Combining two active calls into one conference call.

Why Does My Phone Not Wake Up?

Troubleshooting why the phone is not waking up from sleep mode.

What Do Four Rings in Succession Mean?

Interpreting the meaning of four rings in succession without a call.

Where Should I Mount My Cisco Unified Video Camera?

Recommendations for mounting the Cisco Unified Video Camera.

How Can I Prevent Theft of my Cisco Unified Video Camera?

Security measures to prevent theft of the video camera.

Why Do Some Calls Not Present Video On My Video Phone?

Reasons why video may not display on all calls.

What Happens to Video When I Put a Call On Hold?

Behavior of video transmission when a call is placed on hold.

What Do the Light Colors on My Cisco Unified Video Camera Indicate?

Meaning of different LED colors on the video camera.

How Do I Close the Shutter on my Cisco Unified Video Camera?

Procedure for closing the camera lens shutter.

Why Does the Video on my Cisco Unifed Video Camera Appear Too Dark?

Troubleshooting dark video quality from the Cisco Unified Video Camera.

Troubleshooting

Missing Alert Calls Button

Issue where the Alert Calls button is not present on the phone.

Missing All Calls Button

Issue where the All Calls button is not present on the phone.

Missing Mobile and Remote Access through Expressway Sign-in Window

Trouble with the Expressway sign-in window not appearing on the phone.

Cannot Sign In to Personal Directory

Problem signing into the personal directory due to incorrect credentials.

Cannot Access Self Care Portal

Inability to access the Self Care Portal due to access or password issues.

Security Error Message

Troubleshooting the 'Security Error' message possibly due to firmware.

Report Phone Problems

Using the Quality Reporting Tool (QRT) to troubleshoot phone issues.

Documentation, Service Requests, and Additional Information

Resources for obtaining documentation and support.

Product Safety and Security

Safety and Performance Information

General safety and performance guidelines for the Cisco IP Phone.

Power Outage

Impact of power outages on phone functionality and emergency services.

External Devices

Recommendations for using external devices like headsets and cables.

Bluetooth Wireless Headset Performance

Information on Bluetooth headset performance and potential interference.

Power Information

Details on powering the Cisco IP phone via Ethernet.

FCC Compliance Statements

Regulatory compliance statements from the Federal Communications Commission.

FCC Part 15.21 Statement

Statement regarding unauthorized modifications to the equipment.

FCC RF Radiation Exposure Statement

Compliance with FCC limits for radio frequency exposure.

FCC Receivers and Class B Digital Statement

Compliance statement for Class B digital device limits.

Cisco Product Security Overview

Information on cryptographic features and export regulations.

Warranty

Cisco One-Year Limited Hardware Warranty Terms

Special terms applicable to hardware warranty and services.

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