Ricoh Aficio 3035

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Preventing Information Leaks

C Press [Administrator Tools].

D Press [Extended Security].

E Press [On] for “Restrict Use of Destinations”.

F Press [OK].

G Press the {User Tools/Counter} key.

Reference

This can also be specified using Web Image Monitor or SmartDeviceMon-

itor for Admin. For details, see the Help for each application.

Main Page

Default Chapter1
- Operating Instructions1
Manuals for this Machine3
- Table of Contents5
How to Read this Manual9
1 Getting Started11
Enhanced Security11
- Glossary12
- Setting up the Machine13
Security Measures Provided by this Machine14
- Preventing Information Leaks14
- Preventing Unauthorized Operation15
- Enhanced Network Security16
2 Preventing Information Leaks17
Guarding against Unauthorized Copying17
- Unauthorized Copy Prevention18
- Data Security for Copying19
- Printing Limitations20
- Notice21
- Printing with Unauthorized Copy Prevention and Data Security for Copying21
Printing a Confidential Document24
- Choosing a Locked Print File24
- Printing a Locked Print File25
- Deleting Locked Print Files26
- Deleting Passwords of Locked Print Files26
- Unlocking Locked Print Files27
Specifying Access Permission for Stored Files28
- Assigning Users and Access Permission for Stored Files29
- Assigning the User and the Access Permission for the User's Stored Files30
- Specifying Passwords for the Stored Files33
- Unlocking Files34
Preventing Data Leaks Due to Unauthorized Transmission35
- Restrictions on Destinations35
Protecting the Address Book37
- Address Book Access Permission37
- Encrypting the Data in the Address Book39
Log Information and Deleting Data on the Hard Disk41
- Specifying Delete All Logs42
- Transfer Log Setting42
- Overwriting the Data on the Hard Disk43
- Auto Erase Memory Setting44
- Erase All Memory47
3 Preventing Unauthorized Use of Functions and Settings49
Preventing Modification of Machine Settings49
Limiting Available Functions50
- Specifying Which Functions Are Available50
4 Enhanced Network Security53
Preventing Unauthorized Access53
- Enabling/Disabling Protocols53
- Access Control54
- Specifying Network Security Level55
Encrypting Transmitted Passwords58
- Driver Encryption Key58
- Group Password for PDF Files60
- IPP Authentication Password61
Protection Using Encryption62
- SSL (Secure Sockets Layer) Encryption63
- User Settings for SSL (Secure Sockets Layer)66
- Setting the SSL / TLS Encryption Mode67
- Snmpv3 Encryption69
5 Management Based on Authentication and Access Control71
The Management Function71
- About User Authentication72
- About Administrator Authentication73
Administrators and Users74
- Administrator74
- User75
Enabling Authentication76
- Administrator Authentication76
- User Authentication77
  - Creating the Server Certificate86
  - If the Fax Number Cannot be Obtained86
Authentication Information Stored in the Address Book96
- Specifying Login User Name and Login Password96
- Specifying Authentication Information to Log on97
If User Authentication Has Been Specified99
- User Code Authentication (Using the Control Panel)99
- User Code Authentication (Using a Printer Driver)99
- Login (Using the Control Panel)100
- Log off (Using the Control Panel)100
- Login (Using a Printer Driver)101
- Login (Using Web Image Monitor)101
- Log off (Using Web Image Monitor)101
- Auto Logout101
Menu Protect103
6 Specifying the Administrator/Security Functions107
The Roles of Administrators107
Administrator Authentication109
- Administrator Authentication110
- Registering the Administrator112
- Logging on Using Administrator Authentication114
- Logging off Using Administrator Authentication115
- Changing the Administrator115
Specifying the Extended Security Functions117
- Changing the Extended Security Functions117
- Settings118
Other Security Functions122
- Fax Function122
Limiting Machine Operation to Customers Only123
- Settings123
7 Troubleshooting125
Authentication Does Not Work Properly125
- A Message Appears125
- Machine Cannot be Operated127
8 Appendix129
Operations by the Supervisor129
- Logging on as the Supervisor130
- Logging off as the Supervisor130
- Changing the Supervisor131
- Resetting an Administrator's Password132
Machine Administrator Settings133
- System Settings133
- Copier / Document Server Features135
- Facsimile Features135
- Printer Features136
- Scanner Features137
- Settings Via Web Image Monitor138
- Settings Via Smartdevicemonitor for Admin140
Network Administrator Settings141
- System Settings141
- Facsimile Features142
- Scanner Features142
- Settings Via Web Image Monitor142
- Settings Via Smartdevicemonitor for Admin144
File Administrator Settings145
- System Settings145
- Facsimile Features145
- Settings Via Web Image Monitor145
User Administrator Settings147
- System Settings147
- Settings Via Web Image Monitor148
- Settings Via Smartdevicemonitor for Admin148
Document Server File Permissions149
The Privilege for User Account Settings in the Address Book150
User Settings153
- Copier / Document Server Features153
- Printer Functions156
- Scanner Features158
- Facsimile Features159
- System Settings161
- Web Image Monitor Setting167
Functions that Require Options181
Index182

Ricoh Aficio 3035 - Page 36

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