Ricoh IM C320F - User Manual

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User Guide

For safe and correct use, be sure to read Safety Information separately

provided before using the machine.

Main Page

Table of Contents3
Introduction and Basic Operations9
About this Manual9
Abbreviated Names of Options9
Basic Operation of the Machine10
Turning on and off the Power10
Sleep Mode12
Guide to Names and Functions of Components13
Names and Functions of the Control Panel17
Touch Panel/Interface17
Led Indicators19
How to Use the Home Screen19
How to Use the "Settings24
Changing the Display Language27
Basic Operation of Applications29
Confirming the Functions that Are Added in RICOH Always Current Technology29
How to Use the Copy Screen29
Standard View30
Full View30
How to Use the Fax Screen33
How to Use the Scanner Screen35
How to Use the Document Server Screen36
User Authentication39
Logging in from the Control Panel39
Customization of the Machine Settings46
Adding a Frequently Used Application or Widget to the Home Screen46
Registering/Changing/Deleting a Program that Is Component of Frequently Used Settings48
Placing an Original and Loading Paper53
Placing an Original on the Exposure Glass53
Placing an Original in the Auto Document Feeder (ADF)54
Loading Paper into the Paper Tray58
Address Book73
Registering/Changing/Deleting Fax Numbers in the Address Book73
Operating or Configuring the Machine from Computer (Web Image Monitor)77
What You Can Do on the Web Image Monitor80
Accessing to Web Image Monitor81
Web Image Monitor Screen82
Specifying Web Image Monitor Help83
Basic Copying85
Basic Procedure for Copying Documents85
Making Enlarged or Reduced Copies92
Duplex Copying97
Combining and Copying a Multi-Page Original Onto a Single Sheet of Paper99
Copying Onto Envelopes102
Special Copying106
Copying in Page Order106
Document Server107
Saving Documents107
Saving Documents in Document Server107
Printing Documents110
Printing Documents in Document Server110
Fax117
Fax Transmission117
Basic Procedure for Transmitting Faxes117
Fax Transmission (Application)121
Confirming the Scanned Image before Sending a Fax121
Confirmation of the Transmission Information123
Viewing the Transmission Result of Sent Faxes123
Printer129
Basic Printing129
Basic Procedure for Printing Documents129
Paper Feed133
Printer Features133
Printing on both Sides of Paper134
Combining and Printing Multiple Pages on a Single Sheet of Paper135
Printing on Envelopes137
Storing and Printing Documents144
Printing Documents Stored in the Printer from the Control Panel144
Printing from a Storage Media146
Printing from a USB Flash Memory Device Directly146
Printable File Formats146
Scan149
Basic Scanning149
Scanning Documents and Sending the Scanned Data by E-Mail149
Scanning Documents and Sending the Scanned Data to a Folder153
Scanning an Original with Suitable Quality and Density165
Settings for E-Mail and Scan Data168
Specifying the File Type or File Name When Scanning a Document168
Maintenance173
Replacement and Replenishment of Consumables173
Replacing the Toner173
Replacing the Waste Toner Bottle176
Troubleshooting181
Getting Started181
Alert Sounds181
Checking the Indicators, Icons, and Messages on the Control Panel182
When the Machine Cannot be Operated185
When Messages Appear191
When a Message Appears and the Machine Cannot be Operated191
When a Message Appears While Using the Copy Function193
When a Message Appears While Using Document Server194
When a Message Appears While Using the Fax Function194
When a Message Appears While Using the Printer Function207
When a Message Appears While Using the Scanner Function224
When Other Messages Appear235
Security253
Introduction253
Taking Measures to Prevent Security Threats253
Registering Standard-Privileges Administrators256
Registering Custom-Privileges Administrators267
Using the Supervisor Privilege276
Usable Characters for User Names and Passwords280
Preventing Unauthorized Accesses282
Taking Measures to Prevent Unauthorized Access282
Verifying Users to Operate the Machine (User Authentication)283
Specifying Basic Authentication287
Specifying Windows Authentication288
Specifying LDAP Authentication290
Registering/Changing/Deleting User Codes292
Preparing the Server to Use for User Authentication294
Logging in to the Machine Using an IC Card or a Smart Device299
Limiting Available Functions303
Executing a Print Job with Authentication Information Only304
Specifying the Policy on Login/Logout306
User Lockout306
Access Control312
Disabling Unused Protocols312
Encrypting Network Communication318
Enabling SSL/TLS323
Preventing Information Leaks334
Taking Measures to Prevent Information Leaks334
Preventing Information Leaks by Sending Data to a Wrong Destination335
Preventing Information Leaks from the Media Slot337
Preventing Data Leaks from Printed Sheets338
Preventing Printing Personal Information in Fax Reports346
Controlling Access to Untrusted Websites from the Control Panel347
Encrypting Data to Prevent Data Leaks Caused by a Stolen or Disposed Machine348
Restricting Operations of the Customer Engineer Without the Supervision of the Machine Administrator354
10. Specifications357
Specifications for Paper357
Recommended Paper Sizes and Types357
Saving Printouts363
Recommended Conditions for Loading Thick Paper364
Paper Storage364
Envelope Orientation and Recommended Status364
Loading Orientation-Fixed Paper or Two-Sided Paper366
Original Orientation366
Paper Orientation367
Specifications for Originals369
Recommended Original Size and Weight369
Machine and Options Specifications370
Model-Specific Information370
List of Specifications371
Specifications for Facsimile376
Specifications for Printer381
Specifications for Scanner383
The Setting Values of the Transmission Function390
Broadcast Transmission392
Printable Area and Margin392
Machine Options393
Functions Requiring Optional Configurations395
Printer Function395
Scanner Function396
Function Compatibility396
Legal and Contact Information399
Environmental Regulations399
Recycled Paper401
Energy Efficiency402
Notes for Wireless LAN and Bluetooth402
Copyright Information about Installed Software403
Trademarks (User Guide)403
11. Driver Installation Guide407
Installing the Printer Driver407
Installing the Printer Driver by Using Device Software Manager Installer407
Installing the Printer Driver for Network Connection (Windows)409
Installing the Printer Driver for Windows411
Installing the Printer Driver for Network Connection (Macos)415
12. How to Use this Manual421

Ricoh IM C320F - User Manual

Table of Contents

Ricoh IM C320F Specifications

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Brand	Ricoh
Model	IM C320F
Category	All in One Printer
Language	English